Payroll Specialist

Pedagog Recruiting & Careers; Indianapolis (IN); On-site; USD 60,000 - 90,000; Full time

Job summary

Pedagog Recruiting & Careers seeks a Payroll Specialist to manage end-to-end payroll for a large, commission-based workforce across multiple states, with a heavy emphasis on accuracy and regulatory compliance. This role requires strong ADP Workforce Now skills and meticulous attention to detail.

The ideal candidate brings 5+ years of payroll experience, advanced ADP Workforce Now proficiency, and strong Excel capabilities, plus experience coordinating with federal, state, and local agencies to

Qualifications

• 5+ years of payroll experience, with at least 3 years in a senior or lead role.
• Expertise in multi-state payroll tax compliance.
• Strong Excel and payroll reporting proficiency.
• Experience coordinating with government agencies for tax account setup.

Responsibilities

• Payroll Processing: Biweekly and special payrolls for a large, commission-based workforce using ADP Workforce Now.
• Validate commission calculations, bonuses, and other variable pay components.
• Reconcile payroll prior to transmission and review reports for accuracy.
• Tax Compliance & Jurisdiction Setup: Establish new tax accounts in additional jurisdictions with federal, state, and local agencies.
• Ensure timely and accurate filing of all payroll tax returns and payments.
• Audit & Reporting: Maintain accurate payroll records and prepare audit-ready documentation.
• Generate payroll and tax reports for Finance, HR, and leadership teams.
• Employee Support: Respond to payroll-related inquiries with professionalism and accuracy.
• Educate employees on payroll processes, tax withholdings, and commission statements.

Skills

ADP Workforce Now

Multi-state payroll

Payroll processing

Excel

Tools

ADP Workforce Now

Job description

We are seeking a detail-oriented and highly skilled Payroll Specialist to manage end-to-end payroll operations for a high volume of commission-based employees across multiple states. This role requires deep expertise in ADP Workforce Now, multi-state payroll tax compliance, and the ability to work directly with government agencies to establish tax accounts in new jurisdictions.

About the Role

The ideal candidate thrives in a fast-paced environment, ensures 100% accuracy under tight deadlines, and brings a proactive, solutions-focused approach to payroll challenges.

Responsibilities

• Payroll Processing:
• Accurately process biweekly and special payrolls for a large, commission-based workforce using ADP Workforce Now.
• Validate commission calculations, bonuses, and other variable pay components.
• Reconcile payroll prior to transmission and review reports for accuracy.
• Tax Compliance & Jurisdiction Setup:
• Partner with federal, state, and local agencies to establish new tax accounts in additional jurisdictions.
• Ensure timely and accurate filing of all payroll tax returns and payments.
• Audit & Reporting:
• Maintain accurate payroll records and prepare audit-ready documentation.
• Generate payroll and tax reports for Finance, HR, and leadership teams.
• Employee Support:
• Respond to payroll-related inquiries with professionalism and accuracy.
• Educate employees on payroll processes, tax withholdings, and commission statements.

Qualifications

• Experience: 5+ years of payroll experience, with at least 3 years in a senior or lead role.
• Systems: Advanced proficiency in ADP Workforce Now (required).
• Expertise: Strong knowledge of payroll tax laws, multi-state compliance, and commission-based payroll.
• Technical Skills: Proficiency in Microsoft Excel; experience with payroll reporting tools.
• Soft Skills: Exceptional attention to detail, problem-solving ability, and communication skills.

Preferred Skills

• Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).

Pay range and compensation package

Opportunity to shape payroll processes in a growing, multi-state organization

Collaborative and supportive work environment