Payroll Specialist

Legence; Indiana (PA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

401(k) Plan with Company Match

Health & Welfare Benefits

Life and Disability Insurance

Flexible vacation

Job summary

Legence is seeking a Payroll Specialist to manage a wide range of payroll activities in a confidential, detail-oriented environment. You will work with Dayforce and other cloud payroll systems, ensure tax compliance, and respond to employee inquiries while maintaining data integrity.

Requires 4–6 years of payroll experience and a high school diploma. Salary ranges from $70,000 to $85,000 with strong benefits in a US-based role.

Qualifications

• Audits new hire and departure data in payroll system to ensure 100% accuracy.
• Updates employee payroll records for tax status and direct deposit changes.
• Responds to payroll inquiries and processes contract pay, off-cycle checks, and corrections.
• Handles involuntary deductions and wage garnishments per orders.
• Verifies employment history when requested.
• Completes union and certified payroll reports promptly.
• Adheres to company policies and procedures.

Responsibilities

• Review and audit payroll notifications for accuracy.
• Update payroll records with tax and direct deposit changes.
• Answer employee payroll inquiries and process various payments.
• Deduct wage levies and garnishments per legal orders.
• Provide verification of employment when requested.
• Complete union/certified payroll reports in a timely manner.
• Adhere to all company policies.

Skills

Payroll software

Dayforce

Excel

Attention to detail

Communication skills

Confidentiality

Microsoft Office

Customer service

Education

High school diploma

Tools

Viewpoint Spectrum

Dayforce

UKG

ADP

Workday

Job description

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

About Legence
Legence (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems—enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.
GENERAL
The Payroll Specialist provides a wide variety of payroll-related activities. This position requires working knowledge of payroll processing, including state and local taxes. The individual filling this position must have excellent attention to detail, solid communication, customer service, and organizational skills. The applicant must have the proven ability to always deal with confidential information with the highest level of integrity. This individual will help develop and drive consistency across the organization

Essential Functions

• Review and audit new hire and departure notifications from Dayforce to ensure the 100% accuracy of data entered in the payroll system. Any data correction required after the completion of the audit is communicated to Human Resources immediately.
• Update employee payroll records by entering changes to tax status and employee direct deposit information.
• Respond to employee inquiries regarding payroll. Calculate pay for contract personnel and process off-cycle checks, including retroactive pay increases, final paychecks, and corrections.
• Process involuntary deductions such as wage levies or garnishments. Calculate and deduct from employees’ wages in accordance with the order.
• Respond to requests for verification of employment.
• Complete union and certified payroll reports in a timely manner.
• Perform other duties, as assigned.
• Be aware of, comply with, and enforce all Company policies.

Specific Skills Required

• Experience working with payroll applications; Viewpoint Spectrum and Dayforce payroll is preferred or experience with other cloud-based payroll systems (UKG, ADP, Workday).
• Knowledge of applicable federal and state(s) wage and tax laws, and compliance regulations surrounding payroll.
• Strong proficiency in Microsoft Excel.
• Strong organizational skills with high attention to detail.
• Ability to function and consistently meet deadlines in a fast-paced environment.
• Ability to prioritize and solve problems.
• Information must be treated with the utmost confidentiality.
• Ability to provide a high level of customer service in a professional and tactful manner.
• Proficiency with Microsoft Office.
• Strong written and verbal communication skills.

Specific Skills Preferred

• ORGANIZED: Sense of urgency with the ability to set priorities and build action plans to drive timely execution. Thorough, methodical and result-oriented with great attention to detail.
• PROBLEM-SOLVING: Able to identify patterns beyond noise or incomplete information by demonstrating a willingness to engage by asking questions and articulating relevant problem statements and drive toward logical conclusions and decision points. Attention to detail, able to segregate beliefs and assumptions from facts. Demonstrate strong judgment to turn information into insights, practical solutions and decision-ready recommendations.
• Mathematical skills.
• Good judgment and decision-making skills.
• Comfortable working cross-functionally within the department.
• Able to effectively function both independently and as a member of a team.
• Strong analytical ability.
• Knowledge of union payroll and reporting.

Education And Experience Requires a high school diploma, or equivalent, and 4 to 6 years of payroll experience.

Salary $70,000 - $85,000

Benefits Overview

• 401(k) Plan with Company Match: Currently match contributions dollar-for-dollar up to 4% of eligible pay; immediate vesting.
• Health & Welfare Benefits: Employer provided medical, dental, vision, prescription drug, Employee Assistance Program and accident & illness coverage.
• Life and Disability Insurance: Employer provided basic life insurance and AD&D valued at 50K coverage amount with the option for voluntary buy up for additional coverage.
• Time Off: Flexible non-accrual vacation; company holidays per policy. (For California employees, this is separate from California paid sick leave, if applicable.)
• Expenses: Business travel and related expenses reimbursed per company policy.

Employment Eligibility Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Pay Disclosure & Considerations Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations. EEO is the Law