Payroll Specialist

HIRE Strategies LP; Houston (TX); On-site; USD 70,000 - 90,000; Full time

Job summary

HIRE Strategies LP in Houston, TX is seeking an experienced payroll professional to manage weekly multi-state payroll for 600+ employees. You will handle certified payroll, workers’ compensation, tax reporting and benefit administration, while supporting audits and compliance programs.

The role requires 5+ years of full-cycle payroll experience including multi-state and certified payroll, with strong Excel/Word skills and excellent communication. OCIP/CCIP exposure is a plus.

Qualifications

• Minimum 5 years of recent experience processing full cycle, multi-state payroll and benefits administration.
• At least 3 years in Certified payroll.
• Experience with Sage 300 is a plus.
• OCIP or CCIP a plus.
• Proficient in Microsoft Excel and Word.
• Excellent communication, presentation, organizational and time management skills.

Responsibilities

• Manage disbursement of weekly, multi-state payroll including wages, garnishments, benefits and taxes.
• Prepare Certified Payroll weekly report for construction contractors/subcontractors.
• Oversee Worker’s Compensation administration and related reporting.
• Respond to payroll/benefit inquiries and resolve issues.
• Review and document payroll, reporting, and tax procedures; implement approved changes.
• Assist accounting with filing local, state, and federal tax forms.
• Update and oversee employee documents (electronic and hard copy).
• Manage weekly, monthly, quarterly, and year-end reporting.
• Stay current on legislation and regulatory rulings affecting payroll.
• Interpret FMLA and ADA implications for leaves and disabilities.
• Monitor COBRA activities.
• Handle 401(k) inquiries from management and employees.
• Provide data for annual audits.
• Contribute to other projects as required.

Skills

Payroll processing

Multi-state payroll

Certified payroll

Excel

Word

Communication

Time management

Regulatory compliance

OCIP/CCIP awareness

Tools

Sage 300

Job description

Job Description

Job Description

Reporting to the Payroll Manager and working with one other payroll professional processing a total of approximately 600 employees.

• Manage and process disbursement of weekly, multi-state payroll, including wages, garnishments, benefits and taxes to employees.
• Responsible for the Certified Payroll weekly report for construction contractors and subcontractors.
• Responsible for Worker’s Compensation administration and internal reporting & analysis.
• Respond to certified payroll or benefit related inquiries and resolve issues.
• Review, analyze and document current certified payroll, reporting and tax procedures; recommend and implement approved changes leading to best-practice operations.
• Respond to payroll or benefit related inquiries and resolve issues.
• Review, analyze and document current payroll and tax procedures; recommend and implement approved changes leading to best-practice operations.
• Assist accounting department when needed to file local, state and federal tax forms.
• Update, review, and oversee appropriate employee documents, both electronic and hard copy.
• Manage reporting, including weekly, monthly, quarterly and year-end reports.
• Keep current on new legislation and regulatory ruling impacting payroll.
• Effectively interprets FMLA & ADA implications as they relate to leave of absence and disabilities.
• Monitors COBRA activities.
• Responds to 401(k) inquiries from management and employees.
• Collects and provides data and reporting necessary for the annual audit.
• Works on other projects and assignments, as required for business requirements and team support.

Candidates must possess:

• Must have a minimum of 5 years recent experience processing full cycle, multi-state payroll and benefits administration and a minimum of 3 years in Certified payroll.
• Experience working with Sage 300 a plus.
• OCIP or CCIP a plus.
• Proficient in Microsoft Products including Excel and Word.
• Excellent communication, presentation, organizational and time management skills.

Company Description

Client is a multi-million dollar construction company in NW Houston.

Company Description

Multi-million dollar hospitality group.