Payroll Specialist

Depelchin-Children; Houston (TX); On-site; USD 52,000 - 66,000; Full time

Job summary

DePelchin Family Services in Houston, TX is seeking a Payroll Specialist to perform professional payroll and accounting duties, including verifying timesheets, maintaining records, and ensuring accurate adjustments.

You will process bi-weekly and semi-monthly payroll for hourly and salaried staff, prepare journal entries, and collaborate with HR to align payroll data. Strong Excel and HRIS skills are essential.

Qualifications

• Two years of payroll and accounting experience.
• Two years of payroll processing using HRIS (Paycom preferred).
• Two years of payroll processing in accounting software (Sage Intacct preferred).
• Strong Excel, Word, and PowerPoint skills.

Responsibilities

• Audit employee timesheets to ensure accuracy and communicate with employees and managers to resolve issues and process corrections.
• Address payroll discrepancies and respond to employee payroll inquiries promptly.
• Process bi-weekly and semi-monthly payroll for both hourly and salaried employees.
• Prepare and record bi-weekly and semi-monthly journal entries related to payroll.
• Partner with the HR team to maintain accurate employee data and align payroll with HR records.
• Generate payroll reports and conduct regular audits to identify and resolve discrepancies.
• Prepare monthly journal entries and reports from Paycom to support month-end closing activities.
• Assist with year-end processes, including audits, single audits, and fund audits.

Skills

Analytical skills

Attention to detail

Communication

Time management

Excel skills

Education

High school diploma or equivalent

Bachelor's degree

Tools

Paycom

Sage Intacct

Job description

Position: Payroll Specialist
Classification: Full-time, Exempt
Reports to: Payroll Supervisor
Company: DePelchin Family Services
Location: Houston, TX

Position Description

The Payroll Staff Accountant is responsible for performing professional accounting duties, including examining, analyzing, maintaining, reconciling, and verifying all timesheets and payroll records, as well as managing related adjustments.

Primary Responsibilities

• Audit employee timesheets to ensure accuracy and compliance; communicate with employees and managers to resolve issues and process timely corrections.
• Address payroll discrepancies and respond to employee payroll inquiries promptly and professionally.
• Process bi-weekly and semi-monthly payroll for both hourly and salaried employees.
• Prepare and record bi-weekly and semi-monthly journal entries related to payroll.
• Partner with the HR team to maintain accurate employee data and ensure alignment between payroll and HR records.
• Generate payroll reports and conduct regular audits to identify and resolve discrepancies.
• Prepare monthly journal entries and reports from Paycom to support month-end closing activities.
• Assist with year-end processes, including audits, single audits, and fund audits.

Required Qualifications

• High school diploma or equivalent.
• Two (2) years of combined payroll and accounting experience, including two (2) years directly processing payroll.
• Two (2) years of payroll processing experience using an HRIS system, preferably Paycom.
• Two (2) years of experience working in accounting software, preferably Sage Intacct.

Preferred Qualifications

• Bachelors' degree.
• Two (2) years’ Not-for-profit accounting experience.

Knowledge, Skills, and Abilities

• Strong analytical skills and problem-solving skills with attention to detail and accuracy.
• Advanced Microsoft Excel spreadsheet, Word, and Power Point.
• Knowledge of Accounting practices.
• Mathematical aptitude and organizational skills.
• Ability to read and interpret data, information, and documents.
• Ability to work effectively under time constraints to meet deadlines.
• Able to perform detailed work with speed and accuracy.
• Communicate effectively, both verbally and in writing.
• Demonstrate a strong sense of integrity and the ability to deal with ethical situations effectively.

Work Conditions

• Environment: Office-based
• Work Schedule: Monday thru Friday during standard business hours
• Travel: None

DePelchin is Proud to be an Equal Opportunity Workplace.

DePelchin is committed to selecting and employing the best and most qualified person available for each job opening without unlawful discrimination of any kind. Additionally, DePelchin is committed to providing a work environment free of discrimination and harassment on the basis of race, color, sex (including pregnancy, sexual orientation and gender identity), marital or parental status, veteran status, religion, national origin, age, disability, family medical history, genetic information, or political affiliation.