Payroll Specialist

Kelly Services; Hebron Estates (KY); On-site; USD 29,000 - 39,000; Full time

Job summary

Kelly Services seeks a Senior Payroll Specialist to join our Client’s Corporate team in Hebron KY, serving as a primary contact for employee inquiries and issue resolution. You will be part of the #PayrollTransformation, reporting to the Payroll Manager – Americas, and will drive accurate payrolls across multiple countries in the Americas.

The role emphasizes compliance, data accuracy, and process improvements, including W-2/T4 filings, audits, and system enhancements in a fast-paced

Qualifications

• Bachelor’s degree in accounting or business or 7+ years payroll experience.
• Strong knowledge of payroll regulations across the U.S., Canada, and LATAM.
• 5+ years of experience processing complex payroll in a multi-state environment.
• Onsite role in Hebron, KY.

Responsibilities

• Process complex multi-country payrolls with precision and timeliness.
• Ensure compliance with federal, state/provincial, and local payroll regulations.
• Manage off-cycle payments, adjustments, and final pay calculations.
• Prepare and submit filings and reports (e.g., W-2, T4).
• Audit payroll data and resolve discrepancies; implement improvements.
• Collaborate on payroll system upgrades and standardized workflows.
• Support LATAM for payroll questions and cross-jurisdictional coordination.

Skills

Attention to detail

Cross-functional communication

Multi-country payroll knowledge

Education

Bachelor's degree in accounting or business

7+ years payroll experience

Tools

ADP

Workday

SAP

Dayforce

Job description

Job Summary

Kelly Services is seeking a Senior Payroll Specialist to join our Client’s Corporate team in Hebron KY, serving as a key point of contact for employee inquiries and issue resolution. This role is part of the #PayrollTransformation initiative and will directly report to the Payroll Manager – Americas. You will play a central role in processing precise and compliant payrolls for multiple countries, shaping payroll best practices across the Americas.

Compensation: $24.77 hr

Key Responsibilities

• Process complex multi-country payrolls with precision and timeliness.
  
• Ensure compliance with federal, state/provincial, and local payroll regulations.
  
• Manage off-cycle payments, adjustments, and final pay calculations.
  
• Prepare and submit required filings and reports (e.g., W-2, T4).
  
• Validate and correct payroll data prior to processing; elevate and resolve discrepancies.
  
• Recommend process improvements and automation opportunities.
  
• Interpret and apply payroll policies across jurisdictions.
  
• Maintain and audit employee payroll records, including tax withholdings, benefits, and direct deposits.
  
• Conduct regular audits to ensure data accuracy and resolve discrepancies.
  
• Collaborate on payroll system upgrades, integrations, and configurations to ensure regional consistency.
  
• Support the rollout of standardized payroll workflows across the Americas.
  
• Support documentation and implementation of standardized payroll procedures.
  
• Provide input on harmonization milestones and system enhancements.

Essential Requirements

• Bachelor’s degree in accounting or business OR minimum 7 years of related payroll experience.
  
• Strong knowledge of payroll regulations across the U.S., Canada, and LATAM.
  
• 5+ years of experience processing complex payroll in a multi-state environment.
  
• Onsite role

Preferred Qualifications

• Proficiency in payroll systems (ADP, Workday, SAP, Dayforce).
  
• Spanish and/or Portuguese language skills for LATAM support.
  
• Exceptional attention to detail and accuracy in data entry and reconciliation.
  
• Effective communication skills for engaging with employees and cross-functional stakeholders.
  
• Ability to thrive in a fast-paced, multi-country operational environment.
  
• Proven problem-solving abilities to troubleshoot payroll issues and implement solutions.