Payroll Specialist

DePaul; Gates Center (NY); On-site; USD 30,307 - 33,062; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Life Insurance

Generous PTO & Paid Holidays

403B Employer Match

Employee Discount Programs

Free Parking

Staff Recognition Programs

Job summary

DePaul is hiring a Payroll Specialist in New York to manage payroll processing and maintain the employee salary and timekeeping databases. The role requires attention to detail, strong Microsoft Office and ADP experience, and the ability to handle confidential information with care.

You will prepare bi-weekly payrolls, audit timesheets, enter changes, and support year-end procedures. Excellent benefits and competitive wages accompany this important finance function at DePaul.

Qualifications

• Payroll processing experience required or equivalent.

Responsibilities

• Responds to payroll-related inquiries and resolves concerns while maintaining confidentiality.
• Prepares bi-weekly payrolls and audits timesheets and data in the employee database.
• Inputs payroll data into Payroll and Time & Attendance systems, including changes and retroactive adjustments.
• Computes manual checks and processes stop payments in the Payroll system.
• Oversees garnishments, income executions, and tracks deductions for accuracy.
• Handles year-end payroll procedures and assists with audits (internal and external).
• Prepares Payroll Reconciliation and assists with reconciling items for accounting.
• Generates standard payroll reports for Accounting, Directors, and management.
• Proofreads other DePaul payrolls for accuracy.
• Assists with PTO and NYS Sick & Safe adjustments.
• Serves as a backup to others in the payroll department and as a resource to HR/Payroll.

Skills

Attention to detail

Microsoft Office

Accounting skills

ADP experience

Verbal & written communication

Multitasking

Organizational skills

Teamwork

Education

High School Diploma

College degree preferred

Tools

ADP

Job description

Overview

The Payroll Specialist is responsible for processing payroll and maintaining the employee database regarding salary, pay and timekeeping systems.

Why work for DePaul?

• Make a positive difference in someone's life
• Supportive work environment
• We value diversity
• Opportunity for professional development and career advancement
• Excellent benefits and competitive wages
• Pay range for this position is $22.00-$24.00/hour

Responsibilities

• Respects and maintains customer confidentiality. Demonstrates a positive and caring attitude towards all customers and staff. Responds to payroll-related inquiries and resolves concerns.
• Prepares bi-weekly payrolls for corporations under the DePaul Umbrella. This includes collecting all related information, timesheet auditing and corrections, maintaining employee database, tracking deductions, and any other necessary calculations.
• Accurately input payroll data into Payroll System and Time & Attendance system. This includes permanent and one-time changes, retroactive adjustments, and edits in time and attendance system.
• Responsible for computing manual checks and ensuring manual checks are entered into the Payroll system. Responsible for processing stop payments and ensuring that they are entered in the system.
• Oversees garnishees. Receives income executions, notifies staff, and tracks deductions.
• Responsible for year end payroll procedures, and any audits internal or external.
• Prepares Payroll Reconciliation and assists accounting for reconciling items.
• Runs standard payroll reports and creates reports for Accounting, Program Directors, and management.
• Proofs other DePaul payrolls.
• Assists with PTO and NYS Sick & Safe adjustments.
• Serves as backup to others in the payroll department.
• Serves as a resource to HR/Payroll team as well as other DePaul departments.
• Performs other duties as needed.

Qualifications

Education: High School Diploma required; college education preferred

Experience: Minimum of 3-years' experience in Payroll

Skills: Attention to detail, Microsoft Office experience, accounting skills, ADP experience preferred, verbal and written communication skills, flexibility, ability to multi-task, organizational skills, and ability to work with a team.

Benefits

This position is eligible for the following benefits: Medical Insurance, Dental Insurance, Vision Insurance, Life Insurance, Generous PTO & Paid Holidays, 403B Employer Match, Employee Discount Programs, Free Parking and Staff Recognition Programs.