Payroll Specialist

Talentify; Fargo (ND); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) Retirement Plan

Life Insurance

Disability insurance

Health Spending Account

Transportation benefits

Employee Assistance Program

Paid time off

Job summary

Aston Carter is seeking a Payroll Specialist to support accurate, timely payroll processing with a focus on data integrity and clerical support. You will perform data entry, reconciliation, and eligibility reviews for health, pension, and 401(k) plans, while assisting with subrogation and project work that relies on Excel.

The role emphasizes meticulous records, customer service for payroll inquiries, and adherence to established processes in a professional office setting.

Qualifications

• Accurate data entry and reconciliation
• Excel-based data analysis and reporting
• Clerical support and record-keeping
• Strong attention to detail and data integrity

Responsibilities

• Post payroll contributions for health, pension, and 401(k).
• Data entry, reconciliation, and accuracy checks.
• Review member eligibility for health plan coverage monthly.
• Support subrogation processes and document management.
• Process premium payments and maintain accurate records.
• Assist with research and Excel-driven project work.
• Perform general clerical tasks and document organization.
• Provide customer service related to payroll and benefits inquiries.
• Use computer systems to update and retrieve data.
• Maintain organized records for audits and controls.

Skills

Data entry

Excel

Attention to detail

Customer service

Typing proficiency

Office software

Research

Education

High school diploma

Associate’s degree preferred

Tools

Microsoft Excel

Office suite

Job description

Job Title: Payroll Specialist

Job Description

The Payroll Specialist supports accurate and timely processing of payroll-related contributions and member payments, with a strong focus on data integrity, clerical support, and adherence to established processes. This role involves detailed data entry, reconciliation, and eligibility review for employee benefits such as health coverage, pension, and 401(k) plans, as well as assisting with accident claim subrogation and project-based work that relies heavily on research and Excel.

Responsibilities

• Post payroll contributions related to employee benefits, including health coverage, pension, and 401(k) plans, ensuring accuracy and proper allocation.
• Perform detailed data entry, reconciliation, and accuracy checks for payroll and benefits-related information.
• Review and follow established processes to determine member eligibility for health plan coverage on a monthly basis.
• Support accident claim subrogation by coordinating paperwork, preparing and mailing packets, tracking their status, and reviewing documents for completeness.
• Post premium payments from members as needed, maintaining a high level of attention to detail and accurate record-keeping.
• Assist with project-based work involving data entry, research, and the use of Microsoft Excel to analyze and organize information.
• Complete general clerical tasks such as filing, document organization, and order entry to support office operations.
• Provide administrative support as needed, including customer service interactions related to payroll and benefits inquiries.
• Use computer systems and software to enter, update, and retrieve data efficiently and accurately.
• Maintain organized records and documentation to support audits, reporting, and internal controls.

Essential Skills

• Proven ability to perform accurate and efficient data entry, including Excel data entry.
• Strong attention to detail and commitment to maintaining data integrity in payroll and benefits processing.
• Proficiency with Microsoft Excel and general computer skills.
• Experience with clerical and administrative support tasks, including filing, document organization, and order entry.
• Ability to conduct basic research and reconcile information from multiple sources.
• Customer service skills to handle inquiries and provide clear, professional communication.
• High school diploma required.
• Two years of relevant experience preferred in payroll, benefits, accounting support, or similar administrative roles.
• Prior experience with light accounting functions and general office work.

Additional Skills & Qualifications

• Associate’s degree preferred, ideally in Business, Accounting, or a related field.
• Experience working with payroll contributions, benefits administration, or member premium payments.
• Familiarity with accident claim processes or subrogation workflows is a plus.
• Strong organizational skills to manage multiple tasks, documents, and deadlines.
• Typing proficiency (WPM) sufficient for high-volume, accurate data entry.
• Ability to follow established procedures while identifying and resolving discrepancies.
• Comfort working with spreadsheets and using Excel for data analysis and reporting.

Work Environment

This role operates in a professional office environment that emphasizes accuracy, confidentiality, and adherence to established processes. You will work primarily on a computer using Microsoft Excel and other office software to perform data entry, research, and clerical tasks. The position involves regular interaction with internal teams and members through phone, email, or in-person communication, requiring clear and courteous customer service. The work is detail-oriented and deadline-driven, with a focus on maintaining organized records, filing systems, and documentation to support payroll, benefits, and claim-related activities. Standard business hours typically apply, and attire is generally business casual in keeping with a traditional office setting.

Job Type & Location

This is a Contract to Hire position based out of Fargo, ND.

Pay and Benefits

The pay range for this position is $20.00 - $20.00/hr.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Fargo,ND.

Application Deadline

This position is anticipated to close on Aug 31, 2026.

About Aston Carter

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® Platinum Award winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [e-mail] for other accommodation options.

San Francisco Fair Chance Ordinance:

Pursuant to the San Francisco Fair Chance Ordinance, for all positions located in the city and county of San Francisco, we will consider for employment qualified applicants with arrest and conviction records.

Massachusetts Lie Detector:

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Use of Artificial Intelligence (AI):

We may use Artificial Intelligence (AI) to support parts of our hiring process, including sourcing, screening, and evaluating candidates. AI helps assess applications and qualifications, but final decisions are made by our hiring team. By applying, you acknowledge and agree that your application may be reviewed using AI tools.