PAYROLL SPECIALIST

City of Commerce; Commerce (CA); On-site; USD 60,000 - 82,000; Full time

Job summary

City of Commerce seeks a journey-level payroll paraprofessional to support payroll and related accounting activities. The role prepares and processes bi-weekly payroll, taxes, deductions and benefits under general supervision.

Incumbents reconcile payroll accounts, review timesheets, generate reports, and coordinate with departments. Requires an associate degree or 60 semester/90 quarter units and two years of municipal payroll experience, plus a CA driver’s license.

Qualifications

• Associate's degree or 60 semester/90 quarter units in accounting, business or public administration, finance or a closely related field.
• Two years of payroll experience in a municipal setting.
• Must possess a valid California driver's license and safe driving record.

Responsibilities

• Provide responsible technical assistance in payroll administration; reconcile payroll accounts.
• Download electronic timesheets, review for accuracy, and process payroll including taxes and deductions.
• Prepare quarterly and year-end payroll functions; respond to deductions inquiries.
• Maintain payroll systems and procedures; test changes in tax tables and legislation.
• Coordinate payroll with operating departments and assist in reporting to the GL.

Skills

Payroll processing

Accounting background

Reconciliation

Tax reporting

Education

Associate's degree or 60 semester/90 quarter units in accounting, business, public administration, finance, or related field

Job description

Under general supervision, provides journey level paraprofessional and technical duties in support of payroll and related accounting activities; prepare and process the bi-weekly payroll and related taxes; to perform responsible accounting, administrative and technical duties for City payroll; and to perform routine financial analysis.

The following duties ARE NOTintended to serve as a comprehensive list of all duties performed by all employees in this classification, only a representative summary of the primary duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific duties.

• Provide responsible technical assistance in the administration and implementation of the City's payroll function; reconcile and monitor payroll account.
• Download electronic timesheets; review for accuracy and approvals; prepare and process payroll including taxes, deductions and benefits; perform quarterly and year-end payroll functions; answer questions regarding deductions.
• Maintain and process special payroll functions such as buy-backs, retirement reports, and special checks.
• Assist in the maintenance of accounting and payroll systems and procedures; coordinates and tests implementation of changes in legislation, tax tables and other payroll related changes; prepare weekly, monthly and annual reports; maintain and update personnel records.
• Coordinate payroll activities with operating departments; answer technical questions from departments regarding reporting documentation.
• Reconcile payroll accounts in the general ledger; provide accounting, administrative and technical support to the finance operations.
• Provide technical and administrative support of Finance staff.
• Research, compile and prepare payroll, accounting and administrative documents.
• Provide legally required tax, compensation, benefit and audit reporting to State and other agencies.
• Complete special projects related to payroll.
• May assign, review and train clerical staff; trains payroll backup.
• Perform related duties as assigned.

Education and Experience:

Associate's degree, or completion of 60 semester/90 quarter units, from an accredited college or university with an emphasis in accounting, business or public administration, finance or a closely related field.

AND

Two years of payroll experience in a municipal setting.

Required Licenses or Certifications:

Must possess a valid California driver's license and safe driving record.