Payroll Specialist

Northwestern Memorial Hospital; Chicago (IL); On-site; USD 34,000 - 46,000; Full time

Benefits offered by this job

Tuition Reimbursement

Student Loan Repayment

Professional Development

Wellbeing Fund

Matching 401(k)

Medical, dental, vision coverage

Life insurance

Paid time off

Job summary

Northwestern Medicine is seeking a Payroll Specialist to manage payroll records for employees and resolve discrepancies. You will collect data, process changes, and prepare earnings tax reports while maintaining confidentiality and supporting the payroll/finance team.

Join a mission-driven organization with comprehensive benefits, development opportunities, and a focus on equity and wellbeing in a dynamic healthcare environment.

Qualifications

• 1+ years of experience in payroll or related field.
• High attention to detail.
• Strong communication and problem solving skills.

Responsibilities

• Maintain payroll information by collecting, calculating, and entering data into the payroll system.
• Process employee data (new hires, terminations, changes, earnings, withholdings).
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages.
• Balance earnings and deduction totals and correct out of balance conditions.
• Resolve payroll discrepancies by collecting and analyzing information.
• Provide payroll information by answering questions and requests.
• Maintain employee confidence and protects payroll operations by keeping information confidential.
• Support the payroll and finance team with special projects.

Skills

Payroll experience

Attention to detail

Communication

Problem solving

Education

High school diploma

Associates Degree

APA Certification

Tools

PeopleSoft

Kronos

Job description

The salary range for this position is $25.00 - $33.75 (Hourly Rate).

Placement within the salary range is dependent on several factors such as relevant work experience and internal equity. For positions represented by a labor union, placement within the salary range is guided by the rules outlined in the collective bargaining agreement.

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well‑being while providing protection for unexpected life events. Please visit our Benefits section located at jobs.nm.org/benefits to learn more.

Northwestern Medicine is powered by a community of colleagues who are purpose‑driven and committed to our mission to deliver world‑class care. Here, you’ll work alongside some of the best clinical talent in the nation leading the way in medical innovation and breakthrough research with Northwestern University Feinberg School of Medicine.

We recognize where you’ve been, and we support where you’re headed. We celebrate diverse perspectives and experiences, which fuel our commitment to equity and culture of service.

Grow your career with comprehensive training and development opportunities, mentorship programs, educational support and student loan repayment.

Create the life you envision for yourself with flexible work options, a Reimbursable Well‑Being Fund and a Total Rewards package that support your physical, mental, emotional, and financial well‑being.

Make a difference through volunteer opportunities we offer in local communities and drive inclusive change through our workforce‑led resource groups.

From discovery to delivery, come help us shape the future of medicine.

Benefits

• $10,000 Tuition Reimbursement per year ($5,700 part‑time)
• $10,000 Student Loan Repayment ($5,000 part‑time)
• $1,000 Professional Development per year ($500 part‑time)
• $250 Wellbeing Fund per year ($125 for part‑time)
• Matching 401(k)
• Excellent medical, dental and vision coverage
• Life insuranceAnnual Employee Salary Increase and Incentive Bonus
• Paid time off and Holiday pay

Description

The Payroll Specialist reflects the mission, vision, and values of NM, adheres to the organization’s Code of Ethics and Corporate Compliance Program, and complies with all relevant policies, procedures, guidelines and all other regulatory and accreditation standards. The Payroll Specialist is responsible for maintaining payroll records of employees of Northwestern Medicine. The Payroll Specialist will collect and analyze information to resolve payroll discrepancies as well as answer questions and process requests of both the Payroll Manager and the employees of Northwestern Medicine.

Responsibilities

• Maintain payroll information by collecting, calculating, and entering data into the payroll system
• Process employee data (new hires, terminations, changes, earnings, withholdings)
• Prepare reports by compiling summaries of earnings, taxes, deductions, leave, disability, and nontaxable wages
• Balance earnings and deduction totals and correct out of balance conditions
• Resolve payroll discrepancies by collecting and analyzing information
• Provide payroll information by answering questions and requests
• Maintain employee confidence and protects payroll operations by keeping information confidential
• Support the payroll and finance team with special projects

Qualifications

Required

• 1+ years of experience in payroll or related field
• High school diploma
• High attention to detail
• Strong communication and problem solving skills

Preferred

• Associates Degree
• APA Certification
• Experience in PeopleSoft or Kronos Payroll system

Equal Opportunity

Northwestern Medicine is an equal opportunity employer (disability, VETS) and does not discriminate in hiring or employment on the basis of age, sex, race, color, religion, national origin, gender identity, veteran status, disability, sexual orientation or any other protected status.

Background Check

Northwestern Medicine conducts a background check that includes criminal history on newly hired team members and, at times, internal transfers. If you are offered a position with us, you will be required to complete an authorization and disclosure form that gives Northwestern Medicine permission to run the background check. Results are evaluated on a case‑by‑case basis, and we follow all local, state, and federal laws, including the Illinois Health Care Worker Background Check Act.

Artificial Intelligence Disclosure

Artificial Intelligence (AI) tools may be used in some portions of the candidate review process for this position, however, all employment decisions will be made by a person.

Benefits

We offer a wide range of benefits that provide employees with tools and resources to improve their physical, emotional, and financial well‑being while providing protection for unexpected life events. Please visit our Benefits section to learn more.

Sign‑on Bonus Eligibility (if sign‑on bonus offered for position):

Internal employees and rehires who left Northwestern Medicine within 1 year are not eligible for the sign on bonus. Exception: New graduate internal employees seeking their first licensed clinical position at NM may be eligible depending upon the job family.