Payroll Manager

Quantum Industrial; Gilbert (AZ); On-site; USD 95,000 - 125,000; Full time

Benefits offered by this job

Competitive salary

Office-based role

Job summary

Quantum Industrial is seeking a Payroll Manager to oversee full-cycle payroll across multiple states. You will partner with Operations, HR, Benefits and Finance to verify time, ensure accurate processing through Rippling, and maintain compliance.

The role requires 5+ years of progressive payroll experience, familiarity with Rippling or similar HRIS, and strong knowledge of FLSA and wage-and-hour rules. CPP/FPC is a plus and Excel proficiency is essential.

Qualifications

• 5+ years of progressive payroll experience including multi-state payroll.
• Experience as Payroll Manager or Lead is strongly preferred.
• Experience with Rippling or a comparable payroll/HRIS system such as ADP/Paycom/Paylocity.
• Strong knowledge of FLSA, wage-and-hour requirements, and payroll compliance.
• Strong Excel skills for reconciliation, reporting, and data validation.

Responsibilities

• Manage full-cycle, multi-state payroll processing through Rippling.
• Verify payroll information and approvals from Operations.
• Review time data for hours, overtime, PTO and wage-and-hour rules.
• Import data into Rippling and review payroll reports before submission.
• Audit payroll registers and reconcile to the general ledger.
• Resolve payroll discrepancies quickly and accurately.
• Administer deductions, benefits contributions, garnishments, and payroll changes.
• Ensure accurate tax withholding and timely filings (federal, state, local).
• Process hires, pay changes, and terminations per state requirements.
• Prepare certified payroll and prevailing wage documentation where applicable.
• Manage year-end payroll activities including W-2s and reconciliation.
• Serve as primary contact for employee payroll questions.
• Support audits related to workers’ compensation, 401(k), etc.
• Maintain accurate payroll records and provide reporting to Finance/Leadership.
• Identify opportunities to improve payroll processes and controls.

Skills

Attention to detail

Time management

Analytical skills

Confidentiality

Education

Bachelor's degree in Accounting/Finance/Business

Tools

Rippling

ADP

Paylocity

Paycom

Job description

About the role

The Payroll Manager is responsible for managing full-cycle, multi-state payroll and ensuring employees are paid accurately and on time. This role partners with Operations, HR, Benefits, and Finance to verify time, process payroll through Rippling , maintain compliance, reconcile payroll, and resolve employee payroll questions.

What You’ll Be Responsible For

• Manage full-cycle, multi-state payroll processing through Rippling.
• Receive and verify payroll information and approvals from Operations.
• Review time data for regular hours, overtime, double-time, PTO, sick time, and applicable wage-and-hour requirements.
• Import verified time and pay data into Rippling and review payroll reports before final submission.
• Audit payroll registers and reconcile payroll to the general ledger.
• Research and resolve payroll discrepancies quickly and accurately.
• Administer deductions, benefits contributions, garnishments, and other payroll changes.
• Ensure accurate payroll tax withholding and timely federal, state, and local filings.
• Process new hires, pay changes, and terminations while following state-specific requirements.
• Prepare certified payroll and prevailing wage documentation for applicable projects.
• Manage year-end payroll activities, including W-2 preparation and reconciliation.
• Serve as the primary contact for employee payroll questions and discrepancies.
• Support workers’ compensation, 401(k), financial, and other payroll-related audits.
• Maintain accurate payroll records and provide reporting to Finance and leadership.
• Identify opportunities to improve payroll processes, controls, and the Operations-to-Payroll workflow.

Qualifications & Experience

• 5+ years of progressive payroll experience , including multi-state payroll.
• Previous Payroll Manager or Payroll Lead experience strongly preferred.
• Experience with Rippling or a comparable payroll/HRIS system such as ADP, Paycom, or Paylocity.
• Strong knowledge of payroll processing, FLSA , wage-and-hour requirements, and payroll compliance.
• Strong Excel skills for reconciliation, reporting, and data validation.
• Understanding of payroll accounting and general ledger reconciliation.
• Construction payroll experience, including certified payroll/prevailing wage , preferred.
• Bachelor’s degree in Accounting, Finance, Business, HR, or related field preferred.
• CPP/FPC certification is a plus.

Core Competencies

• High attention to detail and accuracy
• Strong organization and time management
• Confidentiality and integrity
• Problem-solving and analytical skills
• Strong communication and collaboration
• Ability to meet recurring payroll deadlines
• Process improvement mindset

Why Join Us?

• Competitive salary and benefits package
• Career growth opportunities within a rapidly expanding company
• Commitment to a strong safety culture and quality-driven projects

Work Environment

This is primarily an office-based position with regular use of computers, payroll/HRIS systems, and communication tools. Minimal travel may be required to company offices or project locations.