Payroll Specialist

Roger Williams University; Bristol (RI); On-site; USD 45,000 - 65,000; Full time

Job summary

A higher education institution seeks a Payroll Specialist to join its Payroll and Finance departments. The ideal candidate will have strong attention to detail and experience with full-cycle payroll processing. Responsibilities include timely payroll management, tax report preparation, and addressing employee payroll inquiries. Knowledge of government regulations and MS Office, particularly Excel, is essential. The position offers a supportive and dynamic work environment.

Qualifications

• 1-3 years in a full-cycle payroll processing role.
• Knowledge of relevant government regulations.
• Experience with salaried, hourly, union, and non-union payrolls.

Responsibilities

• Perform accurate and timely processing of payroll.
• Process payroll data entry and review for accuracy.
• Prepare and submit federal and state payroll tax reports.

Skills

Detail-oriented

Passion for accuracy

MS Office (especially Excel)

Education

Associate degree in business or human resources

Tools

ADP timekeeping and payroll systems

Job description

Roger Williams University Job Posting: Payroll Specialist

At Roger Williams University, students are prepared to be thinkers and doers ready to solve challenging problems with innovative solutions. RWU offers 50 majors and robust offerings of graduate and professional programs across eight schools of study including Rhode Island's only law school, with campuses on the coast of Bristol and in the heart of Providence, R.I.

RWU is committed to strengthening society through engaged scholarship so that students graduate with the ability to think critically and apply the practical skills that today's employers demand. Roger Williams University seeks to recruit and support a broadly diverse community of faculty and staff.

Job Description:

RWU is looking for a dynamic and enthusiastic individual who is detail-oriented and has a passion for accuracy to work with a great team within the Payroll and Finance departments. The Payroll Specialist is responsible for accurate and timely processing of payroll for exempt, non-exempt, staff, executives, and student employees of Roger Williams University and School of Law.

Duties include complex calculations of faculty special payments, overtime, wage garnishments, retro, car allowances, and gross ups of payments. Involves frequent customer contact and a working knowledge of payroll policies and procedures.

Responsibilities:

• Perform accurate and timely processing of the Weekly/Bi-weekly Payroll to completion, data entry of payroll detail into the University's Enterprise payroll processing system, reconciliation of payroll batches, and payroll management report requests.
• Process all time data entry and review for accuracy as well as completeness of salary, regular time, over time, leaves of absence, vacation payouts, retirements, terminations, retroactive, and severance payments.
• Process employee garnishments, deductions, and distribute manual checks as per Roger Williams University policy.
• Process the preparation and submission of all federal and state payroll tax reports in the absence of the Lead Payroll Specialist.

Payroll Support and Reports:

• Print and distribute pay statements and/or checks, run payroll departmental reports, and maintain employee records as per government regulations.
• Assist in the year-end processing of W2's and Re-issues W2's as requested.
• Monitor and address employee inquiries in regards to W2's.
• Work with the Controller to ensure that all payroll transactions are properly recorded in the general ledger.

Requirements:

• Associate degree in business, human resources, or associated field, or work experience.
• Knowledge of relevant government regulations.
• 1-3 years in a full-cycle payroll processing role.
• Must have advanced knowledge and experience in MS Office, especially Excel.
• Experience with salaried, hourly, union, and non-union payrolls.

Preferred Qualifications:

• Certified Payroll Professional Certification.
• Experience using ADP timekeeping and payroll systems.

Roger Williams University is an affirmative action/equal opportunity employer and committed to a diverse workforce. All applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, or any other basis protected by applicable state and federal law.

RWU prohibits all forms of discrimination on the basis of sex in its education programs and activities and is required by Title IX of the Education Amendments of 1972 (Title IX) and its implementing regulations not to discriminate in such a manner.