Payroll Specialist

Protingent; Bellevue (WA); On-site; USD 88,000 - 132,000; Full time

Job summary

Protingent is seeking a skilled Payroll Specialist to manage payroll across multiple states, including remote workers and international UK benefits where applicable. The role demands accuracy, confidentiality, and strong collaboration with HR and finance teams.

You will process bi-weekly payroll, support year-end activities, and coordinate benefits with brokers, ensuring compliance with federal, state, and local regulations. This is a full-time role based in Bellevue, WA.

Qualifications

• A four-year BA/BS degree in Accounting, Finance, or General Business.
• At least seven years of payroll administration experience including benefits.
• Experience with processing multi-state payroll.
• Proficient with Microsoft Office and payroll systems (ADP, Oracle Fusion).
• Excellent communication and customer-service skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Support payroll administrations across multiple business segments and ensure compliance for remote workers across various states.
• Process international payroll/benefits in the UK as applicable.
• Handle multi-state payroll taxes, remittances, and year-end filings with accuracy.
• Assist with benefits administration and leave processing.
• Coordinate with vendors and benefits broker on claims and adjustments.
• Perform payroll/benefits reconciliation and internal audits to ensure data integrity.

Skills

Payroll administration

Multi-state payroll

Customer service oriented

Time management

Attention to detail

Communication skills

Confidentiality

Multi-tasking

Education

BA/BS in Accounting, Finance, or General Business

Tools

ADP

Oracle Fusion

Microsoft Office

HRIS

Job description

Payroll Specialist

Protingent Staffing has an exciting FTE Payroll Specialist opportunity.

Job Responsibilities

• Support payroll administrations across multiple business segments compliance for remote workforce across multiple states outside of Washington State.
• Process international payroll /benefits in UK.
• Timely and accurately process multi-state payroll withholding, remittance of payroll taxes including federal, state, local taxes, any amendments as needed.
• Understand proper taxation for employer paid benefits for multi-state payrolls.
• Track multi-state payroll/benefits compliance year-round (i.e. PTO, overtime), provide employee communications, help with completing year-end compliance requirements.
• Review and incorporate any multi-state payroll/benefits required disclosures in the annual open enrollment materials, benefits summary, certification and contracts or accuracy, and distribute required documents for compliance.
• Prepare bi-weekly multi-state payroll and benefits reconciliation, quarterly W-2 review, conduct internal benefits audit to ensure data integrity.
• Calculate tax gross up related to relocation Calculate workers compensation and quarterly Washington State L&I owed.
• Assists with internal and external audits. i.e. workers compensation, insurance audit, L&I, DOL, 401K, GAAP financial and other compliance audits.
• Support benefits and leave administration experience including health, disability, life, and 401(k) as well as ancillary benefits.
• Assist annual open enrollment, new hire enrollments, qualifying life events/benefit changes.
• Partnering with benefits broker to support insurance claims and general troubleshooting.
• Support leave eligibility and calculations, partnering with our vendors, insurance carriers and benefit broker to resolve issues such as billing and claims.
• Perform payroll/benefits reconciliation per internal procedure and identify and resolve payroll issues timely.
• Assist On-boarding new employees including leading new hire orientation, explanation of benefits, policies and systems, prepare new hire packets and post on-boarding orientation follow up.
• Assist Off board terminating employees in ADP, complete HR termination template request, submit the insurance carrier template and notify the COBRA vendor if needed.
• Adhere to compliance calendar deadlines.
• Submit Internal Communications and updating benefit notifications/materials to TP Web.
• Support HRIS integration with ADP.
• Routine cross check of HR information in HRIS with ADP employee of records.
• Assist with employee questions/changes for direct deposit, tax withholding allowances, qualifying life events, benefit changes, etc.
• Identify opportunities for process and systems improvements.
• Assist any ad hoc projects as needed.

Job Qualifications

• At a minimum, four year BA/BS degree in Accounting, Finance, or General Business
• A minimum of seven years of payroll administration experience including health, disability, life, and 401(k) as well as ancillary benefits
• Experienced with processing multi-state payroll
• Customer service oriented in high growth, high touch organization
• Accuracy, time management, and timely follow-up
• Proficient with Microsoft Office suite tools and able to quickly adapt to other Finance and Accounting systems (Oracle Fusion, ADP)
• Working knowledge of payroll systems, experience with ADP preferred
• Highly organized and detail-oriented; high degree of accuracy
• Experience completing payroll journal entries, month end payroll reconciliation and an understanding of accounting principles
• Ability to multi-task.
• Handle payroll processing, benefits projects and ad hoc requests timely and accurately
• Capable of quickly comprehending new information and technologies
• Capable of working in a fast-paced environment
• Strong communication skills, comfortable working with operations team/non-accounting professionals
• Ability to keep payroll and Human Resource information confidential
• The successful candidate will possess a high degree of trust and integrity, communicate openly and display respect with a desire to foster teamwork.

Travel Required

0-10%

Job Details

• Job Type: Direct Hire
• Salary Range: $87,686 - $131,529
• Location: Bellevue, WA
• Export control regulations require candidates to be a U.S. Citizen, U.S. Legal Permanent Resident, or of a protected person status

About Protingent

Protingent is an Award-Winning provider of top-tier Engineering and IT talent, trusted by companies at the forefront of innovation — from Software and Aerospace to AI, Clean Tech, Medical Devices, and Connected Technologies. We’re passionate about making a positive impact by connecting exceptional talent with meaningful opportunities and helping our clients build the future. #TerraPro