PAYROLL PRACTITIONER III

Orange County Public Schools; Orlando (FL); On-site; USD 65,000 - 75,000; Full time

Job summary

Orange County Public Schools seeks a highly capable Payroll Analyst to manage district payroll operations, including check preparation, biweekly processing, and retirement transactions. You will ensure accurate deductions, timely payments, and compliance with federal and state regulations.

The ideal candidate will master SAP payroll processes, provide insightful financial reporting, and handle inquiries from schools and staff with discretion and accuracy, supporting budget and audits across OCPS.

Qualifications

• Minimum: High school diploma or GED with college coursework in finance/accounting and 5 years of accounting/finance/payroll experience (2 payroll-related).
• Knowledgeable in SAP system and payroll processes.

Responsibilities

• Responds to internal and external payroll inquiries and processes payroll and retirement for district employees.
• Reconciles payroll postings and retirement contributions; prepares financial/technical reports.
• Researches payroll issues, garnishments, supplements, and leave accruals; ensures regulatory compliance.

Skills

Payroll processing

SAP

Financial reporting

Analytical skills

Education

High school diploma or GED

College coursework in finance/accounting

Tools

SAP

Job description

Salary Schedule

Under administrative direction, the purpose of this position is to perform district-based duties associated with handling more complex aspects of payroll operations in the areas of technical responsibilities, quality assurance and retirement. Employees in this classification are responsible for check preparation and production processing of the biweekly payroll, preparation of financial/technical reports; perform reconciliations, research payroll issues, provide technical assistance, monitor policy implementation in compliance with federal and state regulations, as well as perform other highly specialized work specific to the budget department. Performs related work as directed.

Examples Of Essential Functions

• Responds to internal and external customers in a timely, accurate, courteous and empathetic manner representing OCPS in a positive light.
• Approves payroll and retirement for processing and ensures proper charges, deductions, and payments for all district employees.
• Researches problem questions concerning payroll issues, leave quota and accrual, retirement, garnishments, supplements, etc.
• Responds to phone calls from schools, departments, and employees concerning any of the above.
• Monitors district payroll for accuracy to ensure adequate budget to cover all expenditures including payroll.
• Calculate and process garnishment orders, retirement adjustments and contributions.
• Generate various payroll reconciliation reports to ensure accuracy and regulatory requirements.
• Maintains payroll files from beginning of fiscal year to end of fiscal year and keeps records of all changes.
• Prepares financial and technical reports such as quarterly and annual reconciliations, state unemployment documents, etc.
• Performs reconciliation of payroll postings and retirement contributions or collections.
• Provides payroll assistance relative to distributing expenditures to various funds, split coding entries, etc.
• Assists with policy implementation in compliance with federal and state regulations regarding payroll compliance.
• Approves personnel transactions to ensure personnel are properly paid with all components in place.
• Calculates and inputs adjustments as needed, to ensure adequate payment for time due to the employee.
• Responsible for keeping up to date on current technology, as job appropriate, being used by OCPS. With the support of the district, attends training to ensure skill level in various technologies is at the level required to perform in current position.
• Responsible for timely and accurate information they maintain as part of their job responsibilities.
• The list of essential functions, as outlined herein, is intended to be representative of the tasks performed within this classification. It is not necessarily descriptive of any one position in the class. The omission of an essential function does not preclude management from assigning duties not listed herein if such functions are a logical assignment to the position.

Marginal Functions

• Copies and faxes
• Prepares mailings
• Re-routes information

Minimum Training And Experience

High school diploma or GED; supplemented by college-level course work or vocational training in finance/accounting; and five (5) years of accounting/finance/payroll experience, two (2) of which must be payroll related; or an equivalent combination of education, training, and experience. Must be knowledgeable in SAP system and payroll processes.

PERFORMANCE APTITUDES

Data Utilization

Requires the ability to review, classify, categorize, prioritize, and/or analyze data and/or information. Includes exercising discretion in determining data classification, and in referencing such analysis to established standards for the purpose of recognizing actual or probable interactive effects and relationships.

Human Interaction

Requires the ability to apply principles of persuasion and/or influence.

Equipment, Machinery, Tools, and Materials Utilization

Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions.

Verbal Aptitude

Requires the ability to utilize a wide variety of reference and descriptive data and information.

Mathematical Aptitude

Requires the ability to perform addition, subtraction, multiplication, and division; ability to calculate decimals and percentages; may require ability to utilize principles of fractions and/or interpret graphs.

Functional Reasoning

Requires ability to carry out instructions furnished in written, oral, or diagrammatic form. Involves semi-routine standardized work with some latitude for independent judgment concerning choices of action.

Situational Reasoning

Requires the ability to exercise the judgment, decisiveness and creativity in situations involving a variety of generally pre-defined duties which are often characterized by frequent change.

ADA COMPLIANCE

Physical Ability

Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements

Some tasks require the ability to perceive and discriminate sounds. Some tasks require visual perception and discrimination. Some tasks require oral communications ability.

Environmental Factors

Tasks are regularly performed without exposure to adverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes, temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, animals/wildlife, toxic/poisonous agents, violence, disease, or pathogenic substances.

The Orange County School District will provide reasonable accommodations to qualified individuals with disabilities to allow them to perform the essential functions of the job when such individuals request an accommodation.