Payroll Manager, Day Shift, Payroll

adventisthealthcare; Gaithersburg (MD); Hybrid; USD 89,000 - 134,000; Full time

Benefits offered by this job

Medical, Prescription, Dental, Vision

Employee parking

Retirement match

Paid time off

Tuition reimbursement

Job summary

Adventist HealthCare in Gaithersburg, MD seeks an experienced Payroll Manager to lead the payroll department. You will oversee bi-weekly processing for 6,500+ employees, supervise staff, and ensure accuracy and compliance across federal and multi-state regulations.

This role interfaces between Workday and UKG, coordinates with ADP for tax filings, and drives process improvements while maintaining strong internal controls and audit readiness.

Qualifications

• Bachelor's degree in Accounting, Finance, HR, or related field or equivalent experience.
• 5+ years of progressive payroll experience, including 2+ years in supervision.
• Hands-on experience processing payroll in Workday.
• Experience with timekeeping systems such as UKG Kronos/UKG Dimensions.
• Experience coordinating with a third-party tax service provider such as ADP.
• Strong understanding of federal and multi-state payroll tax regulations and FLSA.

Responsibilities

• Oversee end-to-end processing of bi-weekly payroll for 6,500+ employees.
• Supervise, train, and develop payroll staff.
• Serve as liaison between Workday and UKG to ensure data integrity.
• Coordinate with ADP for tax filings and compliance reporting.
• Research and resolve payroll discrepancies including taxes and garnishments.
• Support HR, Benefits, and UKG teams on payroll data changes.
• Maintain internal controls and audit readiness for payroll.
• Support system releases and testing for Workday and UKG payroll.

Skills

Leadership

Communication

Payroll knowledge

Analytical

Education

Bachelor's degree in Accounting/Finance

Tools

Workday

UKG

ADP

Job description

Support Center

Adventist HealthCare seeks to hire an experienced Payroll Manager for our Payroll Department who will embrace our mission to extend God's care through the ministry of physical, mental, and spiritual healing.

As a Payroll Manager, you will:

• Oversee end-to-end processing of bi-weekly payroll for 6,500+ employees, ensuring accuracy, timeliness, and compliance with federal and various state regulations.
• Supervise, train, and develop payroll staff, managing workload distribution, performance, and professional growth.
• Serve as the primary payroll liaison between Workday (payroll/ERP) and UKG (timekeeping and scheduling), ensuring data integrity and smooth interfacing between the two systems.
• Coordinate with ADP to ensure accurate and timely tax filings, payments, and compliance reporting at the federal and state levels.
• Review and approve off-cycle payments, adjustments, and manual checks prior to processing.
• Research and resolve escalated payroll discrepancies, including tax withholding questions, retroactive pay, garnishments, and other voluntary deductions.
• Partner with HR, Benefits, Compensation, and UKG Support teams to ensure changes to employee data (new hires, terminations, transfers, leaves) are reflected accurately and on schedule for payroll.
• Maintain and enforce internal controls and standard operating procedures for the payroll function, including segregation of duties and audit readiness.
• Support system releases and testing related to Workday and UKG payroll and timekeeping functionality; identify and help implement process improvements.
• Ensure compliance with wage and hour laws (including FLSA), multi-state tax requirements, and healthcare-industry-specific pay practices (e.g., shift differentials, PTO, on-call pay).
• Respond to payroll audits (internal and external) and provide documentation and analysis as needed.

Qualifications include:

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field, or equivalent combination of education and experience.
• 5+ years of progressive payroll experience, including at least 2 years in a supervisory or lead capacity.
• Hands-on experience processing payroll in Workday.
• Experience with timekeeping/scheduling systems such as UKG (Kronos/UKG Dimensions) and integrating time data into payroll.
• Working knowledge of payroll tax compliance and experience coordinating with a third-party tax service provider such as ADP.
• Strong understanding of federal and multi-state payroll tax regulations and wage and hour law (FLSA).
• Demonstrated ability to lead, coach, and develop a team.
• Excellent analytical, organizational, and problem-solving skills, with high attention to detail.
• Strong written and verbal communication skills, with the ability to explain payroll matters clearly to employees at all levels.

Preferred:

• Certified Payroll Professional (CPP) designation.
• Prior payroll experience in a healthcare or other complex, multi-site organization.
• Experience supporting Workday releases, testing, or configuration related to payroll.

Work Schedule:

• Employment Type: Full-time
• Hours per Week: 40 hours/week
• Typical Daily Schedule: 8 am-5 pm Monday through Friday
• Shift Type: Day Shift-Hybrid Schedule
• Holiday Requirements: Follow the company holiday calendar

Pay Range:

$89,356.80 - $134,035.20 If the salary range is listed as $0 or if the position is Per Diem (with a fixed rate), salary discussions will take place during the screening process.

Under the Fair Labor Standards Act (FLSA), this position is classified as:

United States of America (Exempt)

We do this by offering:

• Work life balance through nonrotating shifts
• Recognition and rewards for professional expertise
• Free Employee parking
• Medical, Prescription, Dental, and Vision coverage for employees and their eligible dependents effective on your date of hire
• Employer-paid Short & Long-Term Disability, Basic Life Insurance and AD&D, (short-term disability buy-up available)
• Paid Time Off
• Employer retirement contribution and match after 1-year of eligible employment with a 3-year vesting period
• Voluntary benefits include flexible spending accounts, legal plans, and life, pet, auto, home, long term care, and critical illness & accident insurance
• Subsidized childcare at participating childcare centers
• Tuition Reimbursement
• Employee Assistance Program (EAP) support

As a faith-based organization, with over a century of caring for the communities in the Maryland area, Adventist HealthCare has earned a reputation for high-quality, compassionate care. Adventist HealthCare was the first and is the largest healthcare provider in Montgomery County.