Payroll Manager, Day Shift, Payroll

Adventist HealthCare; Buffalo (NY); Hybrid; USD 89,000 - 134,000; Full time

Benefits offered by this job

Free Parking

Health Insurance

Retirement Plan Matching

Paid Time Off

Job summary

Adventist HealthCare seeks a seasoned Payroll Manager to lead our payroll operations for 6,500+ employees. You will supervise staff, coordinate with Workday and UKG, and ensure accurate tax filings with ADP.

The role requires strong knowledge of FLSA, multi-state payroll regulations, and process improvements. Hybrid schedule and competitive benefits are offered.

Qualifications

• 5+ years of progressive payroll experience, including supervision.
• Bachelor's degree in Accounting, Finance, HR, or related field.

Responsibilities

• Oversee end-to-end bi-weekly payroll processing for 6,500+ employees.
• Supervise and develop payroll staff and manage workload.
• Serve as liaison between Workday and UKG for data integrity.
• Coordinate with ADP for accurate tax filings and compliance.
• Review off-cycle payments and adjustments prior to processing.
• Resolve payroll discrepancies including taxes and garnishments.
• Collaborate with HR, Benefits, and UKG teams for data changes.
• Maintain internal controls and audit readiness for payroll.
• Support Workday and UKG releases, testing, and improvements.
• Ensure compliance with FLSA and multi-state wage laws.
• Assist with payroll audits and provide documentation.

Skills

Payroll processing

Workday

UKG Kronos

ADP coordination

FLSA knowledge

Leadership

Education

Bachelor's in Accounting/Finance/HR

Tools

Workday

UKG Kronos/Dimensions

ADP

Job description

Payroll Manager

Adventist HealthCare seeks to hire an experienced Payroll Manager for our Payroll Department who will embrace our mission to extend God’s care through the ministry of physical, mental, and spiritual healing.

Responsibilities

• Oversee end-to-end processing of bi-weekly payroll for 6,500+ employees, ensuring accuracy, timeliness, and compliance with federal and various state regulations.
• Supervise, train, and develop payroll staff, managing workload distribution, performance, and professional growth.
• Serve as the primary payroll liaison between Workday (payroll/ERP) and UKG (timekeeping and scheduling), ensuring data integrity and smooth interfacing between the two systems.
• Coordinate with ADP to ensure accurate and timely tax filings, payments, and compliance reporting at the federal and state levels.
• Review and approve off-cycle payments, adjustments, and manual checks prior to processing.
• Research and resolve escalated payroll discrepancies, including tax withholding questions, retroactive pay, garnishments, and other voluntary deductions.
• Partner with HR, Benefits, Compensation, and UKG Support teams to ensure changes to employee data (new hires, terminations, transfers, leaves) are reflected accurately and on schedule for payroll.
• Maintain and enforce internal controls and standard operating procedures for the payroll function, including segregation of duties and audit readiness.
• Support system releases and testing related to Workday and UKG payroll and timekeeping functionality; identify and help implement process improvements.
• Ensure compliance with wage and hour laws (including FLSA), multi-state tax requirements, and healthcare-industry-specific pay practices (e.g., shift differentials, PTO, on-call pay).
• Respond to payroll audits (internal and external) and provide documentation and analysis as needed.

Qualifications

• Bachelor's degree in Accounting, Finance, Human Resources, or a related field, or equivalent combination of education and experience.
• 5+ years of progressive payroll experience, including at least 2 years in a supervisory or lead capacity.
• Hands-on experience processing payroll in Workday.
• Experience with timekeeping/scheduling systems such as UKG (Kronos/UKG Dimensions) and integrating time data into payroll.
• Working knowledge of payroll tax compliance and experience coordinating with a third-party tax service provider such as ADP.
• Strong understanding of federal and multi-state payroll tax regulations and wage and hour law (FLSA).
• Demonstrated ability to lead, coach, and develop a team.
• Excellent analytical, organizational, and problem-solving skills, with high attention to detail.
• Strong written and verbal communication skills, with the ability to explain payroll matters clearly to employees at all levels.

Preferred Qualifications

• Certified Payroll Professional (CPP) designation.
• Prior payroll experience in a healthcare or other complex, multi-site organization.
• Experience supporting Workday releases, testing, or configuration related to payroll.

Work Schedule

• Employment Type: Full-time
• Hours per Week: 40 hours/week
• Typical Daily Schedule: 8 am-5 pm Monday through Friday
• Shift Type: Day Shift-Hybrid Schedule
• Holiday Requirements: Follow the company holiday calendar
• Pay Range: $89,356.80 - $134,035.20
• Under the Fair Labor Standards Act (FLSA), this position is classified as: United States of America (Exempt)

At Adventist HealthCare our job is to care for you. We do this by offering:

• Work life balance through nonrotating shifts
• Recognition and rewards for professional expertise
• Free Employee parking
• Medical, Prescription, Dental, and Vision coverage for employees and their eligible dependents effective on your date of hire
• Employer-paid Short & Long-Term Disability, Basic Life Insurance and AD&D, (short-term disability buy-up available)
• Paid Time Off
• Employer retirement contribution and match after 1-year of eligible employment with a 3-year vesting period
• Voluntary benefits include flexible spending accounts, legal plans, and life, pet, auto, home, long term care, and critical illness & accident insurance
• Subsidized childcare at participating childcare centers
• Tuition Reimbursement
• Employee Assistance Program (EAP) support

COVID-19 Vaccination

Adventist HealthCare strongly recommends all applicants to be fully vaccinated for COVID-19 before commencing employment. Applicants may be required to furnish proof of vaccination.

Tobacco and Drug Statement

Tobacco use is a well-recognized preventable cause of death in the United States and an important public health issue. In order to promote and maintain a healthy work environment, Adventist HealthCare will not hire applicants for employment who either state that they are nicotine users or who test positive for nicotine and drug use. While some jurisdictions, including Maryland, permit the use of marijuana for medical purposes, marijuana continues to be classified as an illegal drug under the federal Controlled Substances Act. As a result, medical marijuana use will not be accepted as a valid explanation for a positive drug test result. Adventist HealthCare will withdraw offers of employment to applicants who test positive for Cotinine (nicotine) and marijuana. Those testing positive are given the opportunity to re-apply in 90 days, if they can truthfully attest that they have not used any nicotine products in the past ninety (90) days and successfully pass follow-up testing. ("Nicotine products" include, but are not limited to: cigarettes, cigars, pipes, chewing tobacco, e-cigarettes, vaping products, hookah, and nicotine replacement products (e.g., nicotine gum, nicotine patches, nicotine lozenges, etc.).

Equal Employment Opportunity

Adventist HealthCare is an Equal Opportunity/Affirmative Action Employer. We are committed to attracting, engaging, and developing the best people to cultivate our mission-centric culture. Our goal is to have a welcoming, equitable, and safe place to work and grow for all employees, no matter their background. AHC does not discriminate in employment opportunities or practices on the basis of race, ethnicity, color, religion, sex, national origin, age, disability, sexual orientation, gender identity, pregnancy and related medical conditions, protected veteran status, or any other characteristic protected by law.

Adventist HealthCare will make reasonable accommodations for applicants with disabilities, in accordance with applicable law. Adventist HealthCare is a religious organization as defined under applicable law; however, it will endeavor to provide reasonable accommodations for applicants’ religious beliefs. Applicants who wish to request accommodations for disabilities or religious belief should contact the Support Center HR Office.

Our Mission

We extend God's care through the ministry of physical, mental and spiritual healing. Adventist HealthCare, based in Gaithersburg, MD., is a faith-based, not-for-profit organization of dedicated professionals who work together each day to improve the health and well-being of people and communities through a ministry of physical, mental and spiritual healing.

Our comprehensive approach to caring for our community includes three acute-care hospitals – Shady Grove Medical Center, White Oak Medical Center and Fort Washington Medical Center – as well as two Physical Rehabilitation hospitals, Outpatient centers, Imaging Centers, Urgent Cares, Home Care Services, Employer Health Programs and Physician Networks.

We are nationally recognized and honored especially for our Cardiac, OB, Cancer, Stroke, Orthopedic, Rehabilitation and Mental Health services. Consider joining our team of over 6,000 employees and become part of one of the longest serving healthcare systems in the Washington, D.C., area that has a long-standing tradition as the largest provider of charity care and community benefit in Montgomery County.

Notice of E-Verify Participation