Payroll Manager

Innovative Outsourcing; Smyrna (GA); On-site; USD 100,000 - 105,000; Full time

Benefits offered by this job

401k

Health, dental and vision insurance

Paid time off

Basic life insurance

Long term disability

Flexible Spending Account

Telehealth

Job summary

Innovative Outsourcing in Smyrna, GA seeks a Payroll & HR Administrative Manager to oversee payroll operations, onboarding, and benefits enrollment in a fully onsite role. This position combines payroll leadership with basic HR administration to support rapid growth and compliance across multiple states.

Qualifications include a Bachelor's degree and 5+ years of full-cycle payroll experience, preferably with supervisory exposure and union payroll nuances.

Qualifications

• Bachelor's degree in Business Administration, Human Resource Management, or related field
• 5+ years of progressive full cycle payroll experience; supervisory/lead experience
• Extensive knowledge of multi-state payroll operations
• Experience with union contractor payroll nuances a plus
• Advanced Excel skills (VLOOKUP, pivots)
• Excellent analytical and organizational skills

Responsibilities

• Review offer letters and coordinate onboarding/offboarding for new hires
• Oversee daily payroll operations and timely payroll processing
• Manage employee benefits enrollments and reconciliations
• Ensure compliance with federal/state/union regulations and filings
• Provide payroll error resolution and manage off-cycle payrolls
• Assist with HR issues and escalate to leadership when needed
• Collaborate with accounting on accruals and labor cost reporting
• Support Payroll Specialist and provide backup as needed

Job description

JOB TITLE: PAYROLL & HR ADMINISTRATIVE MANAGER

LOCATION: SMYRNA, GA

WORK SCHEDULE: FULLY ONSITE, HOURS 7AM - 4PM

SALARY: $100,000 - $105,000

We are happy to be assisting our longstanding client in Smyrna with a search for a Payroll & HR Administrative Manager. This woman-owned commercial HVAC company is growing rapidly and is building the right support team to assist with this growth. This is a newly created position for them and will combine payroll and some HR administrative responsibilities.

The Payroll Manager will oversee the daily operations of the payroll department, ensuring the accuracy and efficiency of payroll. This role involves supervising the payroll and onboarding team, reviewing the team's work, state and federal compliance, monthly and quarterly payroll filings and remittances, training and coaching, managing employee benefit enrollments and reconciling payroll accounts at month and quarter end.

If you have strong experience performing in high volume payroll-only positions, have multi-state experience, and have worked in union environments, then this could be the perfect fit for you! Experience assisting with new employee on-boarding and benefits enrollments is a big plus.

We have placed many people with this client over the years and always get rave reviews about the work culture, the "family feel", and the other team members. Come join this team as they experience exciting growth and success!

KEY RESPONSIBILITES

• Review and coordinate execution of offer letters for incoming new hires
• Oversee the on-boarding and off-boarding processes to ensure all critical components are completed in a timely manner
• Manage benefit enrollment for new hires and provide resources to new hires when needed
• Review weekly payroll to ensure accuracy; assist in preparation as needed to ensure timeliness
• Provide solutions to payroll errors and manage off-cycles as required
• Ensure compliance with all relevant union agreements and state and federal regulations
• Prepare and file monthly, quarterly and annual payroll filings as required by federal, state and/or union jurisdictions (union reporting, state wage reports, Form 940/941, unemployment filings, etc.)
• Submit payroll reporting for OCIP/CCIP insurance and certified payroll jobs
• Complete employment verifications upon request
• Administer Income Withholding Orders for wage garnishments, child support, etc.
• Manage testing and implementation/integration of BuildTime Timekeeping system
• Provide support and backup for Payroll Specialist when needed
• Assist with basic HR issues and elevate to leadership when needed
• Partner with accounting team on accruals, reconciliations, and labor cost reporting
• Assist with gathering information for annual payroll/benefit audits

PROFESSIONAL/EDUCATIONAL REQUIREMENTS:

• Bachelor's degree in Business Administration, Human Resource Management, or a related field
• 5+ years of progressive full cycle payroll experience, with at least 1-2 years in a supervisory or lead role
• HR certifications are a plus, but not required and may be considered in lieu of Bachelor's degree
• Extensive knowledge of multi-state payroll operations
• Experience of union contractor payroll nuances is a plus, but not required
• Advanced Excel skills including VLOOKUP and pivot tables
• Excellent analytical, problem-solving, and organizational skills
• Exceptional attention to detail and accuracy
• Precision under deadlines and discretion with confidential data
• Effective communication and interpersonal skills, with the ability to interact with all levels of the organization

COMPENSATION

Salary range of $100,000 - $105,000

BENEFITS

• 401k
• Health, dental and vision insurance
• Paid time off
• Basic life insurance
• Long term disability
• Flexible Spending Account
• Telehealth