Payroll Manager

Bob Moore Auto Group; Oklahoma; On-site; USD 80,000 - 110,000; Full time

Job summary

Bob Moore Auto Group is seeking a Payroll Manager to lead payroll across multiple dealership and service locations in several states. You will serve as the subject matter expert, resolve issues, and drive improvements in payroll processes with support from HR, Accounting, and Operations.

The role emphasizes coaching the payroll team, ensuring compliant processing, and delivering excellent service to employees. Strong collaboration and regulatory knowledge are essential.

Qualifications

• 8–10 years of multi-state and multi-entity payroll processing experience.
• 8–10 years of progressive payroll management experience.
• 5 years of fast-paced customer experience.
• Experience with various payroll systems and implementation.
• Experience in a shared service environment and solid understanding of payroll cycles.
• Technical writing experience in drafting legally compliant pay plans.
• Knowledge of labor laws, rules & regulations.
• Ability to work with accounting to streamline payroll calculations and communication.
• Advanced Excel skills.
• Valid driver’s license without restrictions.

Responsibilities

• Manage end-to-end payroll processing for multiple locations across several states.
• Oversee payroll processing weekly, bi-weekly, and semi-monthly.
• Coach and develop payroll staff and coordinate scheduling.
• Collaborate with HR, Accounting, Operations and Leadership to improve payroll processes.
• Ensure compliance with wage and hour regulations and audits.

Skills

Multi-state payroll

Payroll management

Excel

Communication

Education

CPP certification

Tools

Payroll systems

Job description

Company Description:

Bob Moore Auto Group is the largest privately owned auto group in Oklahoma, built on more than 70 years of continuous operation and growth. Founded in 1952 and now spanning 15 dealerships and 18 brands throughout the Oklahoma City metro area. The company’s culture is rooted in respect, integrity, and honesty, with a strong emphasis on caring for employees so they can provide exceptional service to customers. Generations of Oklahomans have trusted Bob Moore dealerships to help them find their dream vehicles, reflecting the organization’s long-standing reputation in the community. Team members are encouraged to uphold these values every day in a collaborative, customer-focused environment.

Role Description

The Payroll Manager is responsible for leading the organization's payroll function, ensuring accurate, timely, and compliant payroll processing across multiple dealership and service locations and other affiliates. This position is the subject matter expert and escalation point to resolve issues and continuously looks for improvements in payroll processes and designs and implementation of initiatives.The manager will optimize the contributions of the team through coaching, counseling, motivating, and support implementing workable solutions to business issues with support from management.

The Payroll Manager partners closely with Human Resources, Accounting, Operations, and Leadership to continuously improve payroll processes, maintain compliance, and deliver exceptional customer service to employees.

Core Responsibilities

Responsibilities described in this section are fundamental to success in this position.

• Manage end-to-end payroll processing for multiple locations across several states.
• Ensure timely and accurate processing of all payrolls, currently weekly, bi-weekly, and semi-monthly payrolls.
• Oversee l for:Flag-rate technicians, sales commissions, bonuses, incentive programs, hourly employees and salaried employees
• Interpret day-to-day business objectives and execution of those objectives.
• Create cross-training of the payroll department to ensure business continuity.
• Hiring, training, motivating, and coaching employees and ensuring they provide attentive, efficient service to customers.
• Manage the payroll team and fill in as needed and prepare work schedules to ensure appropriate coverage including monitoring workloads and development of others.
• Assists in and support in creating annual team objectives and goals for the payroll team.
• Resolving concerns or complaints from employees or management related to payroll.
• Prepare, distribute, and maintain dealership pay plans in the appropriate database based on guidelines of position.This includes working with leadership and management to ensure pay plan standardization, regulation, and compliance.
• Provide guidance and share knowledge with colleagues/team members relating to payroll, compliance, FLSA and State, wage and hour regulations.
• Escalate potential payroll or legal concerns to the appropriate level of management.
• Defines and evaluates payroll processes and procedures to ensure accurate pay to our employees.
• Identify process improvement initiatives and define standards for new processes.
• Review and research payroll errors and communicate to management on how to address and seek appropriate approval.
• Communicate actively with Accounting, HR, and Operations.
• Oversee audit requests, tax reconciliation, year-end, and W-2 processes.
• Ensure compliance with wage garnishment, wage levies and child support regulations.
• Uses personal device to provide an additional layer of security for company network and site access through multi-factor authentication.
• Maintain advanced knowledge of payroll and HRIS systems to optimize utilization.
• Prepare monthly compensation reporting for managers and executive team.
• Special projects, ad hoc reporting, and additional duties as necessary and assigned.
• Plays integral part in evaluating new payroll systems as alternatives to current payroll provider.

Minimum Qualifications

The requirements listed below are the minimum degrees, certifications, knowledge, skill, and/or ability required of this position. 

• Minimum of 8 to 10 years of multi-state and multi-entity payroll processing experience.
• Minimum of 8 to 10 years of progressive payroll management experience.
• Minimum of 5 years of fast-paced customer experience.
• Experience with various payroll systems and implementation.
• Experience in a shared service environment and solid understanding of Payroll and Business cycles.
• Technical writing experience in drafting legally compliant pay plans.
• Knowledge of labor laws, rules & regulations.
• Ability to work with accounting to streamline payroll calculations and communication.
• Excellent computer skills, competent in all Microsoft Office applications, with emphasis on Excel
• Valid driver’s license without restrictions that affects your ability to operate company owned vehicle(s) and ability to maintain a clean driving record.

Knowledge, Skills, and Abilities

The requirements listed below are representative of the knowledge, skill, and/or ability required.

• Excellent written and verbal communication skills; appropriately communicates with all levels of customers.
• Ability to work well with various personalities, handle conflict, and understand confidentiality.
• Consistency and thoroughness.
• Demonstrates coaching/mentoring skills and issue management problem solving skills.
• Strong organization skills, attention to detail and follow-through to resolve any outstanding issues.
• Ability to adapt to changing environments.
• Ability to analyze/interpret data and take appropriate action.
• Consistently demonstrates the behaviors of servant leadership while prioritizing team member needs, acting as a trusted advisor, and fostering a culture of respect and empowerment.

Preferred

• Certified Payroll Professional (CPP) designation through PayrollOrg.
• Automotive dealership payroll experience.

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

• While performing the duties of this job, the employee is regularly required to stand, walk, and talk and hear.
• The physical demands of the job include the use of hands and fingers, reaching, bending,siting, lifiting, stooping, knelling, crouching and driving.
• Specific vision abilities required by this job include close vision and distance vision.
• Must be able to pass a drug/alcohol urinalysis and be able to drive a vehicle.