Payroll Manager

Fresenius Kabi USA; Lake Zurich (IL); Hybrid; USD 120,000 - 140,000; Full time

Benefits offered by this job

401(k) plan with company contributions

Health insurance

Paid vacation

Tuition assistance

Paid parental leave

Job summary

A leading pharmaceutical firm in Lake Zurich, IL is seeking a Payroll Manager to oversee its Payroll Department operations. This role involves ensuring timely payroll processing, managing payroll staff, and maintaining compliance with federal and state regulations. Candidates should have a Bachelor’s degree in accounting or business, along with 5+ years in payroll management. The position offers comprehensive benefits and an annual bonus plan. Office attendance is required three days a week.

Qualifications

• 5+ years of experience in a similar position and 3+ years managing employees.
• In-depth knowledge of federal and state payroll laws and IRS regulations.
• Certified Payroll Professional (CPP) preferred.

Responsibilities

• Manage and oversee payroll process for timely and accurate processing.
• Maintain payroll system and prepare payroll-related reconciliations.
• Ensure compliance with various laws and governmental agencies.

Skills

Payroll Compliance

Employee Management

HR Collaboration

Time & Attendance Systems

Microsoft Office

Education

Bachelor’s degree in accounting or business

Tools

Dayforce

Job description

Base pay range

$120,000.00/yr - $140,000.00/yr

Hiring pharmaceutical & medical device professionals in regulatory, engineering, finance, accounting, manufacturing, HR, IT, quality (QA & QC)…

Job Summary

The Payroll Manager, U.S. manages day-to-day operations of the Company’s Payroll Department. Ensures all processing of the weekly, bi-weekly, and monthly payroll for all U.S. sites. The Manager will collaborate closely with Human Resources on compliance and business initiatives, and will partner with the Finance team in ensuring proper recording and cut-off of accounting for labor expenses and accruals. Researches and interprets applicable regulatory requirements and resolves tax, withholding, garnishment, and wage/hour issues for payroll processing. Responds to auditing and regulatory inquiries. Creates standard operating procedures, monitors monthly journal entries and accrual schedules. May respond to and resolve client inquiries. May work with system programmers and/or vendor to achieve solutions or administer company payroll system with outside service provider.

*This position requires working onsite 3 days per week (preferably Mon/Tues/Wed) at our U.S. headquarters in Lake Zurich, IL.

*This position does not offer visa sponsorship either now or in the future.

• Salary Range: $120,000-125,000.
• Position is eligible to participate in an annual bonus plan with a target of 10% of the base salary.
• Final pay determinations will depend on various factors, including, but not limited to experience level, education, knowledge, skills, and abilities.
• Our benefits and programs are comprehensive and thoughtfully crafted to ensure our colleagues live healthy lives and have support when it matters most. Benefits offered include a 401(k) plan with company contributions, paid vacation, holiday and personal days, employee assistance program, and health benefits to include medical, prescription drug, dental and vision coverage.

Job Responsibilities

• Manage and oversee the time and attendance and payroll process to ensure timely and accurate processing of complex payroll, tax filling, and reporting including, weekly, bi-weekly, and monthly payroll processing and third-party payments.
• Maintain the payroll system, ensuring that HR input is captured, and all manual updates reviewed and approved. Review payroll runs prior to submission. Prepare/review all payroll related reconciliations.
• Work as the primary contact for payroll service provider to ensure maximum value and high-quality performance and support.
• Partner with HR team to oversee human resources activity and validate employees are paid in accordance with company policy. Manage payroll staff.
• Hire, train, coach, mentor, and develop payroll team members while leading the goal setting, feedback, and performance management process.
• Ensure employee and management inquiries are addressed in a timely fashion.
• Oversee expatriate assignments regarding pay issues.
• Identify and recommend changes and/or process improvements. Document and implement changes as required.
• Partner with benefits department to assist with 401K review/audit and benefit plan audits to ensure deductions are correct.
• Responsible for payroll audits to ensure compliance with various laws and governmental agencies.
• Participate in the payroll department audit processes, requests, and relationships with both internal and external auditors, including but not limited to workers’ compensation and retirement plan data.
• Participate in new system design, enhancements, and implementation.
• Responsible for providing Finance Dept with GL entries after each payroll.
• Responsible for general ledger mapping to ensure proper recording of labor expenses in the accounting system.
• Comply with federal, state, and local legal requirements by studying existing and new legislation; enforce adherence to requirements.
• Monitor the garnishment process, including reporting and payment procedures.

Job Requirements

• Bachelor’s degree in accounting or business required.
• 5+ years’ experience in a similar position. Must have 3+ years of previous experience managing employees.
• In-depth knowledge of federal and state payroll laws and IRS regulations pertaining to payroll compliance.
• Certified Payroll Professional (CPP) is preferred.
• Experience working with Time & Attendance (preferably Dayforce), payroll, and HRMS systems.
• Proficient with Microsoft Office software.

Seniority level

Mid-Senior level

Employment type

Full-time

Job function

Human Resources

Industries

Pharmaceutical Manufacturing and Medical Equipment Manufacturing

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Inferred from the description for this job

Medical insurance

Vision insurance

401(k)

Paid paternity leave

Paid maternity leave

Tuition assistance

Disability insurance