Payroll Manager

Westchester County; City of White Plains (NY); On-site; USD 80,000 - 120,000; Full time

Benefits offered by this job

Medical benefits

Dental benefits

Vision benefits

Deferred compensation

Paid leave

Retirement plan

Job summary

Westchester County Department of Finance is seeking a Payroll Manager to oversee payroll operations within a large public organization. You will ensure accurate, timely processing of payroll while maintaining compliance with tax laws and garnishments.

The role includes supervising staff, coordinating with the payroll vendor, and driving process improvements through automation to enhance productivity and accuracy.

Qualifications

• Bachelor's Degree in Accounting, Finance, Business Administration or related field.
• Experience in payroll with a company of 500+ employees; tax reporting and garnishments.
• Strong attention to detail and accuracy in payroll processing.

Responsibilities

• Oversee payroll department operations to ensure timely and accurate payroll production.
• Audit payroll for garnishments, tax changes, and compliance with federal/state laws.
• Coordinate with payroll vendor to ensure contract requirements are met.
• Reconcile biweekly payroll and disburse to Federal/State agencies.
• Supervise payroll staff and provide performance evaluations.
• Collaborate with accounting/treasury to provide accurate payroll data to GL.

Skills

Payroll management

Attention to detail

Automated payroll systems

Education

Bachelor's Degree in Accounting/Finance/Business Administration or related

Tools

Automated payroll systems

Job description

Westchester County Department of Finance is actively recruiting for a Payroll Manager.

Under general supervision, an incumbent of this class is responsible for either the management and administration of the County's payroll function or the Westchester Medical Center's payroll services. The incumbent manages and is responsible for accurate and timely payroll processing and ensures compliance with tax laws, garnishment procedures, and other regulations. When assigned to the Medical Center, the incumbent also acts as the key liaison between the Medical Center and its payroll vendor to ensure contract requirements are upheld. Supervision is exercised over subordinate staff. Does related work as required.

Examples of Work Include but not Limited To:

• Manages the operations of the payroll department to ensure timely and accurate payroll production and reporting;
• Supervises the auditing of payroll to ensure compliance with garnishment, tax changes, and tax compliance as well as Federal and State laws;
• Administers the distribution, correction and reconciliation of the biweekly payroll and the reporting and disbursement to Federal and State agencies;
• Acts independently and in conjunction with the payroll vendor to resolve all payroll inconsistencies timely and accurately;
• Implements improved automation to maximize payroll productivity and quality, conducting special studies as required;
• Conducts ongoing audits of various payroll databases;
• Manages quarterly and year-end activities including wage reconciliation and W-2 production;
• Prepares information for changed internal or external payroll policies to employees;
• Supervises and evaluates payroll staff in the performance of their duties;
• Works with accounting and treasury staff to provide accurate payroll accounting files to the general ledger and make accurate disbursements to third party vendors;
• Works with the Human Resources division and Benefits to integrate data to ensure best overall organizational practices;

MINIMUM ACCEPTABLE TRAINING AND EXPERIENCE:

Possession of a high school or equivalency diploma and either (a) a Bachelor's Degree* in Accounting, Finance, Business Administration or related degree and two years of administrative experience in a payroll department using an automated payroll system, for a company with at least five hundred employees, which included responsibility for payroll tax reporting, compliance and garnishments; or (b) a Bachelor's Degree* and three years of experience as stated in (a); or (c) seven years of experience as stated in (a).

COME JOIN OUR TEAM!

We're looking for a detail-oriented payroll professional with hands-on experience using automated payroll systems in a large, complex organization. The ideal candidate will have experience supporting payroll for a workforce of 500 or more employees and will bring strong attention to detail, accuracy, and a commitment to delivering a seamless payroll experience for employees.

Besides a competitive salary, our compensation package includes comprehensive benefits, including medical, dental, vision, deferred compensation, paid leave and retirement plan.

Westchester County is an Equal Opportunity Employer

About Westchester County

Westchester County, located in the heart of the historic Hudson Valley, covers 500 square miles and has a population of just over 1 million. Originally home to Native Americans of the Lenape tribe, it is now a rich mix of diverse cultures and landscapes. Westchester is a blend of bustling cities, quaint villages, and picturesque towns, as well as open spaces and a network of beautiful parks. Westchester is made up of six cities, 19 towns, and 20 villages. The County is known for its top-notch public schools and high quality of life. It is also an intellectual capital, boasting a highly educated workforce, competitive colleges and universities, Fortune 500 companies, world-changing nonprofits, and cutting-edge research centers. Westchester is led by County Executive Kenneth W. Jenkins, who took office in January 2025 as the tenth County Executive. Focusing on innovation, Jenkins is leveraging technology and fostering business growth to position Westchester as a dynamic and inclusive destination where everyone can thrive. Learn more about Westchester County by visiting Westchester County