Payroll Manager

Vast; City of Long Beach (NY); On-site; USD 50,000 - 71,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Generous paid time off

Company equity

Access to 401(k) retirement plan

Food perks and onsite barista

Job summary

Vast is seeking a Payroll Manager in Long Beach to oversee global payroll procedures ensuring accuracy and compliance. You will manage payroll deadlines, coordinate systems, and collaborate with HR and accounting teams.

Qualified candidates should have a Bachelor's degree and over 5 years of payroll processing experience in multi-state environments. The role offers a comprehensive benefits package and competitive salary range.

Qualifications

• 5+ years of payroll processing experience with multi-state environments.
• In-depth understanding of payroll procedures, laws, taxes, and best practices.

Responsibilities

• Manage all payroll deadlines and monthly, semi-monthly, bi-weekly payroll tasks.
• Ensure compliance with applicable laws and payroll tax obligations.
• Produce audit reports and resolve payroll-related questions.

Skills

Payroll processing

Multi-state experience

Attention to detail

Confidentiality

Excellent communication skills

Education

Bachelor’s degree in Accounting, Finance, Business Administration, or related field

Tools

Payroll software/HRIS (e.g., Rippling)

MS Office

Job description

About Vast

At Vast, our mission is to contribute to a future where billions of people are living and thriving in space. Vast is developing next‑generation space stations to ensure a continuous human presence in space for America and its allies, enabling advanced microgravity research and manufacturing, and unlocking a new space economy for government, corporate, and private customers. Using an incremental, hardware‑rich and low‑cost approach, Vast is rapidly developing its multi‑module Haven Station. Haven Demo’s 2025 success made Vast the only operational commercial space station company to fly and operate its own spacecraft. Next, Haven‑1 is expected to become the world’s first commercial space station when it launches, followed by additional Haven modules to enable permanent human presence by 2030. Our team is all‑in, committed to executing our mission safely and on time.

Job Title

Payroll Manager – Full‑time, fixed‑term, located in Long Beach, reporting to the Director, Finance. The Payroll Manager is a critical member of our growing Finance team and will oversee the organization’s global payroll procedures, ensuring payroll is delivered promptly, accurately, efficiently and in compliance with regulations.

Responsibilities

• Manage all payroll deadlines and monthly, semi‑monthly, bi‑weekly payroll tasks
• Ensure compliance with applicable laws and payroll tax obligations
• Coordinate timekeeping and payroll systems
• Provide system maintenance support, including new‑hire setup, tax form processing, local tax setup, timekeeping input, termination processing, garnishment processing, and verification of employment
• Collaborate with Human Resources (HR) and accounting teams
• Oversee processing of payroll changes (e.g., new hires, terminations, raises) and system upgrades
• Manage workflow to ensure all payroll transactions are processed accurately and timely
• Understand state and federal new‑hire, leave of absence, and termination laws
• Produce audit reports, audit registers, and other reporting inquiries
• Resolve issues and answer payroll‑related questions
• Provide support for any project‑related activities from Finance and HR

Basic Qualifications

• Bachelor’s degree in Accounting, Finance, Business Administration, Human Resources, or related field
• 5+ years of payroll processing with multi‑state experience
• In‑depth understanding of payroll procedures, laws, taxes, and best practices

Preferred Skills and Experience

• Familiarity with payroll software/HRIS (e.g., Rippling) and MS Office
• Experience with audit procedures, tax, and accounting practices
• Strong interpretation of company policies and procedures in a multi‑state payroll environment
• Ability to thrive at a startup and help create and optimize key systems and processes
• Excellent attention to detail, accuracy, time management, and work prioritization
• Ability to work independently and with a team in a fast‑paced, high‑volume environment
• Ensures confidentiality and controls access to sensitive information
• Strong sense of accountability and integrity with excellent written and verbal communication skills
• Aerospace manufacturing experience is a plus

Compensation and Benefits

Base salary will vary depending on job‑related knowledge, education, skills, experience, business needs, and market demand. Salary is just one component of our comprehensive compensation package. Full‑time employees also receive company equity and a full suite of benefits, including medical, dental, and vision coverage for employees and dependents, generous paid time off (up to 20+ days of vacation for exempt staff and up to 10+ days for non‑exempt staff with the ability to cash‑out unused vacation annually), paid parental leave, short and long‑term disability insurance, life insurance, access to a 401(k) retirement plan, ClassPass credits, personalized mental healthcare through Spring Health, and other discounts and perks. Food perks are also offered with snacks, drip coffee and onsite barista, cold drinks, and dinner meals free of charge, and lunch subsidized as part of Vast’s commitment to high‑quality meals for employees.

Pay Range: California $50–$71 USD

U.S. Export Control Compliance Status

The person hired will have access to information and items subject to U.S. export controls and must either be a “U.S. person” as defined by 22 C.F.R. § 120.62 or otherwise eligible for deemed export licensing. This status includes U.S. citizens, U.S. nationals, lawful permanent residents (green card holders), and asylees and refugees with such status granted, not pending.

Equal Opportunity

Vast is an Equal Opportunity Employer; employment with Vast is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.