Payroll Manager

Loop-Capital; Chicago (IL); On-site; USD 135,000 - 155,000; Full time

Job summary

Loop Capital is seeking a Payroll Manager in Chicago, IL to own end-to-end payroll across multiple states and entities. You will manage calendars, approvals, and deadlines while processing hires, changes, bonuses, and deductions, ensuring accuracy and compliance.

Responsibilities include coordinating payroll tax setup and audits, preparing W-2s, and partnering with HR and Finance to support budgets and forecasts. CPP is preferred and 5+ years of experience is required.

Qualifications

• Minimum of 5 years of end-to-end payroll experience.
• CPP preferred or equivalent certification.
• Strong multi-state payroll knowledge and compliance.
• Proficient with MS Office and HRIS/HCM platforms.

Responsibilities

• Own day-to-day payroll administration across states and entities.
• Maintain payroll calendars, approvals, and deadlines.
• Process new hires, terminations, changes, leaves, and deductions.
• Coordinate audits, tax reporting, and Form W-2 preparation.

Skills

Verbal and written communication

Multi-state payroll knowledge

Problem solving

Microsoft Office proficiency

Education

Certified Payroll Professional (CPP) preferred

Tools

HCM platforms

Microsoft Office

Job description

A fresh perspective. Competitive but never cutthroat. Aggressive but never arrogant. Employees with genuine intellectual curiosity.

Our remarkably low employee turnover is a testament to our culture: we hire carefully based on experience, a willingness to collaborate with colleagues across platforms, and a commitment to putting client needs first. It is an intimate, unique culture that cultivates dynamic interaction, new ideas and an entrepreneurial spirit.

Personal Development

Integrity

Community Engagement

Open positions

Position:Payroll Manager

Location: Chicago, IL

Job Id:423

# of Openings:1

Payroll Manager – Human Resources

Location: Chicago, IL

Full/Part-Time: Full-Time

FLSA Status: Exempt

Equal Employment Opportunity Employer

Salary Range: $135,000 - $155,000

Loop Capital is a full-service investment bank, brokerage, asset management and advisory firm that provides creative capital solutions for corporate, governmental, and institutional entities across the globe. Loop Capital and its affiliates serve clients in fixed income asset management, corporate and public finance, financial advisory services, tax exempt and global equity sales, trading and research, analytical services and financial consulting services. Loop Capital values diversity and inclusion, professional growth opportunities, purpose driven work and a collaborative and innovative culture.

Loop Capital offers a comprehensive benefits plan which includes medical, dental, vision, disability and life insurances; Paid Holidays; Paid vacation, sick and personal days; and retirement plan.

Position Summary:

Owns day-to-day payroll administration and ensures accurate, timely and compliant payroll processing across multiple states and entities.

Essential Duties and Responsibilities:

Payroll Administration

• Personally manage end-to-end payroll processing for salaried, hourly, commissioned, and other designated employee groups across multiple states, legal entities, and payroll schedules.
• Maintain payroll calendars, approvals, and deadlines to ensure accurate and timely processing in a current pay environment.
• Validate and process new hires, terminations, compensation changes, leaves of absence, and other employee changes affecting payroll.
• Administer monthly commissions, annual and discretionary bonuses, off-cycle payments, retroactive adjustments, reversals, voids, and payroll corrections.
• Process employee deductions and garnishments accurately and in accordance with applicable requirements.
• Oversee spreadsheet-based timesheets and other manual timekeeping inputs for hourly and nonexempt employees until an integrated timekeeping solution is implemented.
• Respond promptly and accurately to employee payroll inquiries and serve as an HR resource on the payroll implications of compensation decisions, leaves of absence, and terminations.

Compliance, Controls, and Reporting

• Coordinate payroll tax setup, withholding, reporting, and issue resolutions across applicable federal, state, and local jurisdictions.
• Establish, maintain, and improve pre-processing, processing, and post-processing payroll controls and reconciliations.
• Review headcount, gross wages, net pay, taxes, deductions, commissions, bonuses, employer costs, and other payroll activity to identify and resolve discrepancies.
• Manage quarterly and year-end payroll activities, including balancing, tax reporting, Form W-2 preparation, and corrections.
• Coordinate payroll audits and serve as the primary point of contact with tax authorities, external auditors, and payroll-related service providers.
• Provide audit documentation, explanations, reconciliations, and corrective-action support.
• Document payroll procedures, workflows, dependencies, controls, approvals, escalation points, and recurring deadlines.
• Maintain the confidentiality and security of employee and payroll information.

Payroll Accounting and Benefits

• Manage payroll-related general ledger accounts, including payroll liabilities, compensation expense, and benefits accruals, in partnership with Finance and Accounting.
• Research and resolve payroll-to-general-ledger differences and support accurate payroll accounting.
• Serve as the primary payroll partner to HR for benefit elections, enrollment changes, and employee deductions; coordinate provider billing and enrollment reconciliations.
• Manage 401(k) payroll responsibilities, including employee contributions, employer match calculations, reporting, and monitoring against applicable plan provisions and contribution limits.
• Support the annual retirement plan audit and Form 5500 reporting.
• Support compensation, benefits, and headcount budgeting and forecasting.

Systems and Process Improvement

• Maintain and optimize payroll and HRIS systems, including supporting implementations, upgrades, integrations, and automation initiatives.
• Evaluate current practices and implement improvements that strengthen accuracy, consistency, efficiency, internal controls, and auditability.
• Partner with HR, Finance, Accounting, Legal, and IT on payroll, compensation, tax, benefits, and related compliance matters.

Qualifications:

• Certified Payroll Professional (CPP) preferred
• Minimum of 5 years of end-to-end payroll experience
• Excellent verbal and written communication skills
• Strong multi-state payroll knowledge
• Self-motivated, accountable, and eager to learn in a collaborative, entrepreneurial environment.
• Proficiency with Microsoft Office and familiarity with HCM platforms preferred.

Loop Capital is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, sex (including pregnancy, sexual orientation and gender identity), national origin, age, disability, genetic information, protected veteran status, or any other status protected by applicable federal, state or local law. For reasonable accommodations during the hiring process, contact [e-mail].

Loop Capital considers qualified applicants with arrest or conviction records for employment in accordance with applicable federal, state and local fair‑chance hiring laws.

Interested in joining the Loop Capital team?