Payroll Lead

Pro-Vac; Town of Texas, Virginia (WI, MN); Remote; USD 85,000 - 100,000; Full time

Benefits offered by this job

Remote work opportunity

Comprehensive medical, dental, and vis

401(k) with up to a 4% company match

Paid Vacation and Sick Leave

Career growth and professional dev.

Job summary

Pro-Vac is seeking a Payroll Lead to serve as the technical expert for our payroll department, handling multi-state, certified, and union payroll with accuracy. You will lead weekly processing across multiple entities and partner with HR, Finance, and Operations to ensure compliant, timely pay.

The role offers remote work with eligibility based on state employment requirements; CPP/FPC preferred, 5+ years of experience. Pro-Vac supports career growth and competitive benefits.

Qualifications

• 5+ years of multi-state payroll experience.
• Experience processing payroll across multiple legal entities.
• Strong knowledge of certified payroll administration.
• Experience with prevailing wage compliance.
• Experience administering union payroll and fringe benefit reporting.
• Strong payroll auditing and reconciliation skills.
• Experience using Paylocity or a comparable payroll/HRIS platform.
• Advanced Microsoft Excel skills.
• Strong understanding of federal, state, and local payroll regulations.
• Exceptional attention to detail and problem-solving abilities.

Responsibilities

• Leading weekly payroll processing across multiple companies and states.
• Managing certified payroll and prevailing wage reporting.
• Administering union payroll, fringe benefit reporting, and remittances.
• Reviewing payroll audits and resolving discrepancies before payroll is finalized.
• Supporting payroll compliance with federal, state, and local regulations.
• Serving as the Paylocity subject matter expert.
• Troubleshooting payroll issues and improving payroll processes.
• Partnering with HR, Finance, and Operations to ensure payroll accuracy.
• Mentoring Payroll Specialists and serving as a technical resource.
• Supporting the Payroll Manager and providing backup leadership when needed.

Skills

Multi-state payroll experience

Multi-entity payroll processing

Certified payroll administration

Prevailing wage compliance

Union payroll & fringe reporting

Payroll auditing & reconciliation

Paylocity or HRIS

Advanced Microsoft Excel

Payroll regulations knowledge

Education

CPP or FPC certification

Associate's or Bachelor's in related field

Tools

Paylocity

Job description

As the Payroll Lead at Pro-Vac...

You’ll serve as the technical expert for our payroll department, helping ensure more than just accurate payroll processing. You’ll play a key role in multi-state payroll administration, certified payroll, prevailing wage compliance, union payroll, payroll audits, and continuous process improvement.

Working alongside Payroll, HR, Finance, and Operations, you’ll help deliver timely, compliant payroll while supporting one of the fastest-growing industrial service companies in the country.

If you’re an experienced payroll professional who enjoys solving complex payroll challenges, improving processes, and leading through expertise, we’d love to hear from you.

Please Note: This position is remote; however, candidates must reside in a state where Pro-Vac currently employs team members due to payroll, tax, and compliance requirements. Preference may be given to candidates with experience supporting union payroll in Washington, Texas, or Virginia.

You MIGHT be a great fit on our AWESOME team if you...

• Thrive in a fast-paced, deadline-driven environment.
• Have extensive multi-state payroll experience.
• Enjoy solving complex payroll issues and finding practical solutions.
• Have experience with certified payroll, prevailing wage, and union payroll.
• Take pride in producing highly accurate work.
• Can identify opportunities to improve payroll processes and efficiency.
• Enjoy mentoring others and sharing your payroll knowledge.
• Are collaborative, dependable, and take ownership of your work.

When you join Pro-Vac, YOU GET...

• Competitive salary:$85,000-$100,000 annually (DOE)
• Remote work opportunity
• Employee-centric culture with an outstanding team
• Comprehensive medical, dental, and vision benefits
• 401(k) with up to a 4% company match
• Paid Vacation and Sick Leave
• Career growth and professional development opportunities
• The opportunity to make a real impact within a growing organization

What you’ll LOVE doing...

• Leading weekly payroll processing across multiple companies and states.
• Managing certified payroll and prevailing wage reporting.
• Administering union payroll, fringe benefit reporting, and remittances.
• Reviewing payroll audits and resolving discrepancies before payroll is finalized.
• Supporting payroll compliance with federal, state, and local regulations.
• Serving as the Paylocity subject matter expert.
• Troubleshooting payroll issues and improving payroll processes.
• Partnering with HR, Finance, and Operations to ensure payroll accuracy.
• Mentoring Payroll Specialists and serving as a technical resource.
• Supporting the Payroll Manager and providing backup leadership when needed.

The BEST candidate will have...

Required

• 5+ years of multi-state payroll experience.
• Experience processing payroll across multiple legal entities.
• Strong knowledge of certified payroll administration.
• Experience with prevailing wage compliance.
• Experience administering union payroll and fringe benefit reporting.
• Strong payroll auditing and reconciliation skills.
• Experience using Paylocity or a comparable payroll/HRIS platform.
• Advanced Microsoft Excel skills.
• Strong understanding of federal, state, and local payroll regulations.
• Exceptional attention to detail and problem-solving abilities.

Preferred

• CPP (Certified Payroll Professional) or FPC certification.
• Associate's or Bachelor's degree in Accounting, Finance, Business, Human Resources, or related field.
• Experience in construction, industrial services, utilities, or other highly regulated industries.
• Experience with labor compliance reporting and government-funded projects.

What is Pro-Vac?

Pro-Vac is a rapidly growing stormwater maintenance and hydro-excavation company supporting critical infrastructure throughout the United States. Our expanding footprint is built on exceptional service, innovative solutions, and a commitment to safety.

Our people are our greatest asset. We invest in our employees, encourage professional growth, and believe in creating an environment where individuals can build meaningful careers while making an impact.

If you’re looking to join a company where your payroll expertise truly matters, we’d love to meet you.

Physical Requirements

The ideal candidate must be able to perform the essential functions of the position with or without reasonable accommodation. This role requires prolonged sitting while working at a computer, frequent keyboard use, occasional standing and walking, and the ability to review detailed payroll records and financial reports with a high degree of accuracy. Regular communication via phone, video conference, email, and Microsoft Teams is required.

Reasonable Accommodation

Pro-Vac is committed to providing reasonable accommodations to qualified individuals with disabilities throughout the application and hiring process. If you require assistance or a reasonable accommodation to participate in any part of the recruitment process, please contact our Human Resources team at [e-mail]. We will work with you to meet your needs in accordance with applicable laws.

Equal Employment Opportunity

Pro-Vac provides equal employment opportunity to all individuals regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other characteristic protected by applicable federal, state, or local law. Employment decisions are based solely on qualifications, merit, and business needs.

This posting is not intended to be a complete job description. Duties and responsibilities may change based on business needs.