Payroll Lead

Marco Technologies; Minnetonka (MN); On-site; USD 63,000 - 98,000; Full time

Job summary

Marco Technologies is seeking a Payroll Lead to guide the payroll team, ensure timely monthly entries and reconciliations, and meet internal and external client expectations. You will supervise payroll processes, respond to inquiries, and maintain compliance with regulations.

The role emphasizes leadership, process improvements, and accurate reporting across all payroll activities and related accounting tasks.

Qualifications

• An associate degree and four years of related experience; or equivalent combination of education and experience.

Responsibilities

• Lead payroll team and manage escalated issues.
• Respond to employee inquiries related to payroll.
• Drive payroll process changes and implement improvements.
• Prepare and report payroll data and reconciliations.
• Ensure payroll practices meet government compliance.

Skills

MS Office

Outlook

Customer service

Communication

Attention to detail

Time management

Leadership

Teamwork

Education

Associate degree

Tools

MS Office

Outlook

Job description

The Payroll Lead is responsible for payroll functionality and reporting in our payroll system, monthly entries, and reconciliations, along with other accounting activities. You will provide leadership to the payroll team to ensure Marco’s internal and external client’s expectations are met.

Essential Functions

• Leading the payroll team members which includes:
  • Point of contact - Go-to person to manage escalated issues and involve supervisor when needed.
  • Monitor coverage - Provide back-up to other team members when they are out.
  • Training - Train new team members and monitor team members being cross trained.
  • Coaching - Offer training/leadership to others and participate in performance reviews, including making compensation recommendations.
  • Input Source - Give ideas/solutions to questions or situations that come up.
• Respond to internal and external employee inquiries related to payroll.
• Be the subject matter expert to answer payroll team questions, resolve complex issues and problems, and elevate complex issues as needed.
• Drives process changes, collaborates with other organizational leaders to drive change, update processes, and implement changes on the payroll team.
• Prepare variable compensation plans for management.
• Assist with commission/incentive calculations and reporting for all business segments monthly.
• Ensure payroll practices meet government compliance.
• Creates, maintains, and ensures standard of work for all payroll processes.
• Review/support all bi-weekly payroll data, reporting, and functionality in payroll system for efficient processes and accuracy.
• Verify all new/terms/changes to employees in the payroll and ERP systems for entry accuracy.
• Verify bi-weekly payrolls have been submitted to bank along with all deductions (401k, HSA, United Way, garnishments, etc.) and payroll taxes.
• Prepare sales/commission and payroll reports for management as requested.
• Assist with preparing operating accounting work papers for financial and 401k audits.
• Prepare/post all entries and reconciliations monthly including payroll/tax, accrual, tech time, commission, and AR/AP entries.
• Provide backup to other team members, and address payroll and commission questions.
• Responsible for the protection and confidentiality of all sensitive and confidential data including, but not limited to, medically related items, payroll, and HR matters.
• Accurately maintain documentation and comply with administrative procedures in a timely basis to include time entry.

Qualifications

• An associate degree and four years of related experience; or equivalent combination of education and experience.

Required Skills

• Proficiency with business collaboration tools such as MS Office applications and Outlook.
• Superior internal and external customer service and communication skills with all levels of employees.
• Enthusiastic, dedicated to the challenge of helping other people.
• Demonstrates attention to detail.
• Strong ability to exercise independent judgment and discretion regarding confidential matters.
• Self-starter with the ability to perform with little or no direct supervision.
• Excellent organizational and time/task management skills with the ability to prioritize tasks, work within a defined timeline, and operate with changing priorities.
• Function collaboratively as part of a fast-paced, goal-oriented team.
• Able to support team needs; speak to strengths and areas of improvement.
• Ability to identify staffing concerns and needs and collaborate with supervisor.
• Excellent communication skills in working with and relating to people at all levels of an organization.
• Ability to communicate well, motivate team members, and delegate responsibilities.
• Displays adaptable leadership style and exceptional teamwork and communication skills.
• Business Acumen, understanding of business operations in relation to job and team.

Pay Range

$63,256 - $98,047 annually

The pay range listed for this position is based on candidate's skill level, experience, relevant licenses, and educational background. For detailed information about our benefits, please visit our careers page at www.marconet.com/careers.