Payroll + HR Specialist

LOTH, Inc.; Cincinnati (OH); On-site; USD 65,000 - 90,000; Full time

Job summary

LOTH, Inc. in Cincinnati, OH is seeking a Payroll & HR Specialist to deliver accurate payroll processing, reporting, and HR support in partnership with the HR director.

This role covers multiple entities and requires attention to detail and strong collaboration with supervisors and staff. You will manage bi-weekly payroll, 401k funding, benefits invoices, and compliance with federal and state laws, while providing backup benefits and onboarding support.

Qualifications

• Bachelor’s Degree preferred.
• 3-5 years of payroll experience, required.
• Paycor experience, preferred.
• Understanding of payroll laws and functions.
• Excellent organizational skills - Ability to maintain excellent weekly, monthly, quarterly and year-end records, reports and documents.
• Must be timely and efficient.
• Must be able to communicate effectively with all levels of employees.

Responsibilities

• Process bi-weekly payroll for multiple companies and 100+ employees.
• Ensure payroll is signed off timely and within deadlines.
• Analyze, prepare, and enter payroll data in automated systems.
• Process 401k contributions after each payroll cycle.
• Handle retroactive pay, merit increases, bonuses and special pays.
• Maintain local withholding accounts and respond to tax notices.
• Prepare and issue year-end payroll documents (W-2s) according to IRS guidelines.
• Provide HR support including benefits, onboarding, and open enrollment.

Skills

Payroll processing

Organizational skills

Communication

Education

Bachelor’s degree

Tools

Paycor

Job description

For 135 years, LOTH has grown to become the trusted partner in the Cincinnati + Columbus regions for the creation of innovative spaces.In addition to helping our clients design workplaces that reflect their brand and culture, LOTH also provides a full suite of workplace services including move management, relocation, decommissioning, and warehousing services.

Check out these great opportunities below to join the LOTH family!

For 135 years, LOTH has been uniquely positioned in both Cincinnati and Columbus markets as the only workplace solutions provider with expertise in Workplace Design + Furnishings, Move Management + Facility Services. Our company also has specialists in Warehousing + Banking Equipment Services + Installation Services.

This position is located onsite in Cincinnati, OH.

RoleDescription

LOTH is seeking aPayroll & HR Specialistto provide superior service to both internal and external customers. This person will be responsible for processing payroll, reporting, and providing HR support in conjunction with the HR director. Responsibilities will include, but are not limited to:

• Payroll:
  • Process bi-weekly payroll on time and accurately. Process payroll for 4 companies and 100+ employees. Ensure payroll is signed off timely and within established deadlines to meet processing timelines.
  • Act as a subject matter expert and/or resource to others for payroll processing.
    • Assist supervisors and associates in the resolution of payroll issues and ensure timecards are signed off in a timely manner.
    • Assist, mentor, and/or train associates as needed.
  • Analyze, prepare, and enter payroll data using automated system to produce accurate and timely pay cycle.
    • Compile and process payroll data such as PTO time, Bereavement, Jury Duty, Terminations, commission and/or bonus, overtime, child support, garnishments, deductions, leave of absences, reimbursements etc.
    • Process prevailing wages – work with applicable department to gather necessary information and reporting
    • Research missing or incomplete payroll data with departmental personnel.
    • Fund 401k after each payroll cycle.
  • Process any retroactive pay, off-cycle pay, merit increases, bonuses and other special pays as directed by management.
  • Process employee promotions, pay changes, bonuses, and terminations in a timely manner.
  • Maintain knowledge and adhere to all local, state, and federal payroll-related laws, regulations, and taxes.
  • Responsible for setting up local withholding accounts and investigating local tax notices.
  • File garnishment returns with appropriate authority as required.
  • Review, analyze and verify payroll earnings records to ensure accurate taxable wages and withholdings for monthly, quarterly, and annual reporting
  • Reconcile biweekly/monthly employee benefit invoices and payments
  • Reconcile employee withholdings with third party vendor.
  • Create or run standard or custom payroll reports and distribute as necessary
  • Responsible for creating, auditing, balancing, and issuing Employee W-2's according to IRS guidelines and performing all year-end payroll processes.
• HR Support:
  • Serve as backup contact to benefits service providers
  • Participate in HSA and FSA management and administration
  • Assist with annual open enrollment process
  • Maintain and update COBRA system
  • Assist with documentation required for worker’s compensation, accident forms, etc.
  • Serve as backup contact for employee leave requests
  • Paycor system expert – all Paycor modules
  • Support new hire onboarding
  • Assist with annual review, objective setting, recognition, and service anniversary responsibilities
  • Additional HR responsibilities based on business needs
• Additional Responsibilities:
  • Ensure organization complies with applicable government regulations
  • Establish and maintain necessary employee electronic and/or physical records
  • File relevant reports and documents such as workers compensation true-up reports, tax reporting, etc.
  • Complete Employee verification requests
  • Participate in audits of payroll, 401k, personnel files, I-9s, worker’s comp, and more
  • Additional Accounting support based on business needs

Required Education and Experience

• Bachelor’s Degree preferred
• 3-5 years of payroll experience, required
• Paycor experience, preferred
• Understanding of payroll laws and functions.
• Excellent organizational skills - Ability to maintain excellent weekly, monthly, quarterly and year-end records, reports and documents.
• Must be timely and efficient.
• Must be able to communicate effectively with all levels of employees
• Personal character in accordance with company’s core values and beliefs. Required to pass a drug and background check.

LOTH is AAP/EEO M/F/H/V/D, Drug Free workplace.

*This job description is to serve as an outline for the main responsibilities of the position. It includes but is not limited to the above outline.