Payroll Coordinator - Accounting - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

Keck Medicine of USC; United States; Remote; USD 97,810,000 - 162,557,000; Full time

Job summary

Keck Hospital of USC is seeking a Payroll Coordinator to support accurate, timely employee pay and records. You will process payroll, manage data changes, and collaborate with HR and management to ensure correct compensation.

Responsibilities include biweekly Kronos timesheet processing, off-cycle payments, payroll adjustments, and reporting. You will safeguard confidential information and assist with audits and inquiries within a leading academic medical center.

Qualifications

• High school diploma or equivalent.
• Associate degree in a related field preferred or equivalent experience.
• 1–3 years hospital payroll experience required.
• Proficiency with Excel, timesheets, payroll adjustments, and strong communication.
• Fire Life Safety Training within 30 days (LA City) if not already obtained.

Responsibilities

• Process hospital biweekly Kronos timesheets per policy.
• Handle prior pay period adjustments including overpayments.
• Enter off-cycle checks in Kronos historical records.
• Process payroll payments or deductions (bonuses, LOA pay, merit).
• Communicate with staff regarding payroll and union contracts.
• Answer questions from employees, managers, and directors about salaries.
• Prepare Excel spreadsheets for HR on off-cycle payments.
• Coordinate with HR on payroll information changes.
• Check payroll data for accuracy and proper paperwork.
• Produce reports for upper management on request.
• Work with authorities on audits or requests.
• Analyze payroll information and maintain confidentiality.
• Maintain hospital and regulatory records.
• Calculate termination checks with University Payroll coordination.
• Perform other payroll duties and assist with projects.

Skills

Excel

Timesheets

Payroll adjustments

Communication

Attention to detail

Numerical analysis

Education

High School Diploma or equivalent

Associate’s Degree in related field

1–3 years hospital payroll experience

Tools

Kronos

Job description

Assist in the mechanisms to support accurate and timely employee payment and maintenance of records. This includes processing payroll, as well as maintaining employee data, handling payroll questions and completing any other tasks necessary for monitoring and overseeing a company’s payroll process and ensuring employees are compensated correctly and on time. She/he coordinates with HR and Management about changes in payroll, such as corrections, terminations and new hires. The Payroll Coordinator is a liaison to the human resources department and the accounting department as it corresponds to payroll operations.

Essential Duties

• Process hospital biweekly Kronos timesheets in accordance with Wage and Hours and company policies and procedures.
• Process all prior pay period adjustments including overpayments.
• Enter all off-cycle checks in Kronos historical.
• Process other financial compensations or deductions (e.g. bonuses, LOA supplemental pay, merit retro payments).
• Communicate with hospital staff regarding payroll processing as it relates to union contracts.
• Answer employees, managers, directors questions or complaints about salaries and payments.
• Prepare excel spreadsheets for HR on all off cycle checks containing absence hours usage.
• Coordinate with HR about changes in employee’s payroll information.
• Check payroll information for accuracy and ensure all relevant paperwork is in order.
• Produce reports for upper management upon request.
• Work with authorities (UPC) on audits or requests.
• Perform analysis of payroll information.
• Responsible for maintaining security of information: e.g. salary, staff and legal information in a confidential nature.
• Maintain established hospital and regulatory requirements and records.
• Calculate employee termination checks and work closely with University Payroll to ensure accurate and timely processing of final payments.
• Performs other payroll related duties and assists with other projects as assigned.

Qualifications

• Req High School or equivalent
• Pref Associate’s Degree In a related field
• Or equivalent experience to substitute Associate’s education.
• Req 1 year 1-3 years of hospital payroll background or proven experience as a payroll coordinator or similar role.
• Req Knowledge/comfortable with Excel, processing timesheets, processing payroll adjustments, and strong communication skills.
• Req Attention to detail and outstanding analytical and numerical skills.
• Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)

Keck Hospital of USC, a 343-bed acute care hospital, provides exceptional and innovative care for complex medical and surgical conditions across a wide range of specialties. The hospital’s world-renowned physicians deliver compassionate, customized, patient-centered care and treat the most acutely ill patients with highly innovative techniques and treatment plans. As a leading academic medical center, hundreds of clinical trials are currently taking place at Keck Hospital and its affiliated research institutions, giving patients access to novel and promising therapies that are generally not available elsewhere. Every day at Keck Hospital, physicians, nurses and staff go beyond the science of exceptional medicine to bring patients breakthroughs in the art of caring. Join this world-class team providing highly specialized care, up-to-the-minute research, and innovative clinical trials.

The hourly rate range for this position is $34.32 - $56.19. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.

USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.

We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at [phone], or by email at [e-mail]. Inquiries will be treated as confidential to the extent permitted by law.

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