Payroll Coordinator - Accounting - Full Time 8 Hour Days (Non-Exempt) (Non-Union)

University of Southern California; Los Angeles (CA); On-site; USD 47,000 - 77,000; Full time

Job summary

University of Southern California is seeking a Payroll Coordinator to support accurate, on-time employee compensation and data maintenance at Keck Hospital. You will process Kronos timesheets, handle off-cycle payments, and respond to payroll inquiries while coordinating with HR and accounting to ensure compliant payroll operations.

The role requires strong data accuracy, Excel proficiency, and the ability to work with hospital staff on payroll issues and audits.

Qualifications

• Process hospital payroll ensuring accuracy and timeliness.
• Maintain employee data and respond to payroll questions.
• Coordinate with HR and management on payroll changes.

Responsibilities

• Process Kronos timesheets biweekly per policy.
• Enter off-cycle adjustments and terminated or new hire payments.
• Prepare reports for upper management on payroll metrics.
• Maintain confidentiality of payroll information.

Skills

Kronos

Excel

Payroll processing

Attention to detail

Communication skills

Education

High School diploma

Associate’s degree

Tools

None

Job description

Assist in the mechanisms to support accurate and timely employee payment and maintenance of records. This includes processing payroll, as well as maintaining employee data, handling payroll questions and completing any other tasks necessary for monitoring and overseeing a company's payroll process and ensuring employees are compensated correctly and on time. She/he coordinates with HR and Management about changes in payroll, such as corrections, terminations and new hires. The Payroll Coordinator is a liaison to the human resources department and the accounting department as it corresponds to payroll operations.Essential Duties1. Process hospital biweekly Kronos timesheets in accordance with Wage and Hours and company policies and procedures.2. Process all prior pay period adjustments including overpayments3. Enter all off-cycle checks in Kronos historical4. Process other financial compensations or deductions (e.g. bonuses, LOA supplemental pay, merit retro payments)5. Communicate with hospital staff regarding payroll processing as it relates to union contracts6. Answer employees, mangers, directors questions or complaints about salaries and payments7. Prepare excel spreadsheets for HR on all off cycle checks containing absence hours usage8. Coordinate with HR about changes in employee’s payroll information9. Check payroll information for accuracy and ensure all relevant paperwork is in order10. Produce reports for upper management upon request11. Work with authorities (UPC) on audits or requests12. Perform analysis of payroll information.13. Responsible for maintaining security of information: e.g. salary, staff and legal information in a confidential nature.14. Maintain established hospital and regulatory requirements and records.15. Calculate employee termination checks and work closely with University Payroll to ensure accurate and timely processing of final payments.16. Performs other payroll related duties and assists with other projects as assigned.QualificationsReq High School or equivalentPref Associate’s Degree In a related fieldOr equivalent experience to substitute Associate's education.Req 1 year 1-3 years of hospital payroll background or proven experience as a payroll coordinator or similar role.Req Knowledge/comfortable with Excel, processing timesheets, processing payroll adjustments, and strong communication skills.Req Attention to detail and outstanding analytical and numerical skills.Req Fire Life Safety Training (LA City) If no card upon hire, one must be obtained within 30 days of hire and maintained by renewal before expiration date. (Required within LA City only)Keck Hospital of USC, a 343-bed acute care hospital, provides exceptional and innovative care for complex medical and surgical conditions across a wide range of specialties. The hospital’s world-renowned physicians deliver compassionate, customized, patient-centered care and treat the most acutely ill patients with highly innovative techniques and treatment plans. As a leading academic medical center, hundreds of clinical trials are currently taking place at Keck Hospital and its affiliated research institutions, giving patients access to novel and promising therapies that are generally not available elsewhere. Every day at Keck Hospital, physicians, nurses and staff go beyond the science of exceptional medicine to bring patients breakthroughs in the art of caring. Join this world-class team providing highly specialized care, up-to-the-minute research, and innovative clinical trials.The hourly rate range for this position is $34.32 - $56.19. When extending an offer of employment, the University of Southern California considers factors such as (but not limited to) the scope and responsibilities of the position, the candidate’s work experience, education/training, key skills, internal peer equity, federal, state, and local laws, contractual stipulations, grant funding, as well as external market and organizational considerations.USC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other characteristic protected by law or USC policy. USC observes affirmative action obligations consistent with state and federal law. USC will consider for employment all qualified applicants with criminal records in a manner consistent with applicable laws and regulations, including the Los Angeles County Fair Chance Ordinance for employers and the Fair Chance Initiative for Hiring Ordinance, and with due consideration for patient and student safety. Please refer to the Background Screening Policy Appendix D for specific employment screen implications for the position for which you are applying.We provide reasonable accommodations to applicants and employees with disabilities. Applicants with questions about access or requiring a reasonable accommodation for any part of the application or hiring process should contact USC Human Resources by phone at [phone], or by email at [e-mail]. Inquiries will be treated as confidential to the extent permitted by law.Notice of Non-discriminationEmployment EquityRead USC’s Clery Act Annual Security ReportUSC is a smoke-free environmentDigital AccessibilityIf you are a current USC employee, please apply to this USC job posting in Workday by copying and pasting this link into your browser:https://wd5.myworkday.com/usc/d/inst/1$9925/9925$152039.htmld