Payroll Coordinator

Episcopal Homes of Minnesota; West Saint Paul (MN); Hybrid; USD 41,000 - 48,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

Health Savings Account (HSA)

On-site childcare with employee discou

Scholarships for Continued Learning

Job summary

Episcopal Homes of Minnesota is seeking a Payroll & Accounting Specialist to support our Finance team. The role handles bi-weekly payroll and assists with general accounting across the organization, reporting to the Director of Finance.

The position offers a hybrid schedule, full-time hours, and benefits including medical/dental/vision, HSA, on-site childcare discounts, and scholarships for continued learning. Experience in healthcare payroll is a plus.

Qualifications

• 2+ years of experience in computerized payroll processing.
• Strong communication and problem-solving skills with attention to detail.
• Ability to maintain confidentiality and handle sensitive data.

Responsibilities

• Process bi-weekly payroll accurately and on time.
• Review timecards and payroll data for accuracy.
• Audit payroll documentation and correct errors as needed.
• Collaborate with HR on data changes, hires, terminations, transfers, and rate changes.
• Prepare payroll-related reports for regulatory compliance.

Skills

Communication

Organization

Problem solving

Attention to detail

Customer service

Confidentiality

Education

Associate’s degree in accounting

Tools

Microsoft Word

Microsoft Excel

Job description

Episcopal Homes of Minnesota has proudly served seniors for 130 years. Located in the heart of St. Paul’s Midway neighborhood, we offer a vibrant campus with Independent Living, Assisted Living, Memory Care, Skilled Nursing, and Home Care services. We are currently seeking a Payroll & Accounting Specialist to join our Finance team. Reporting to the Director of Finance, this role processes bi-weekly payroll and supports general accounting and administrative functions across our organization.

At Episcopal Homes, we recognize the importance of our team members and offer a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• Health Savings Account (HSA)
• On-site childcare with employee discount
• Scholarships for Continued Learning

Wage: $30.00 - $35.00/hour (depending on experience)

Schedule: HYBRID - Full-time, Monday–Friday

Job Summary:

The payroll coordinator is responsible for processing payroll for the entire organization, ensuring accuracy, compliance, and timely execution of payroll functions. This role requires a high level of attention to detail, strong organizational skills, and the ability to handle employee inquiries with professionalism and customer service excellence. The payroll coordinator works closely with the human resources team to maintain payroll data integrity and ensure compliance with all payroll-related policies and regulations.

Essential Duties and Responsibilities:

• Process bi-weekly payroll accurately and on time.
• Review and process employee timecards in the payroll system, ensuring accuracy and necessary approvals.
• Audit payroll documentation for errors and make corrections as needed.
• Communicate with the HR department to verify payroll data, including new hires, terminations, transfers, and rate changes.
• Process special payrolls as required.
• Research and resolve employee and manager payroll inquiries related to PTO, direct deposit, garnishments, employment verifications, workers’ compensation, retroactive pay, tax withholdings, and other payroll-related issues.
• Review, maintain and audit master payroll files, including year-to-date totals, hours worked, and deductions.
• Complete payroll-related reporting for regulatory compliance, including CMS filings for skilled nursing facilities.
• Maintain and organize payroll records in accordance with company policies and regulatory requirements.
• Support audits (financial, 403(b), workers comp)
• Assist with financial data entry, reporting, and cost reports.
• Respond to employee questions regarding payroll, PTO balances, and paycheck discrepancies in a timely and professional manner.
• Perform other duties as assigned to support HR and payroll functions.

Qualifications:

• Associate’s degree in accounting.
• Minimum of 2 years of experience in computerized payroll processing.
• Proficiency in Microsoft Word and Excel.
• Strong communication, organization, and problem‑solving skills.
• Strong attention to detail and accuracy in data entry and calculations.
• Ability to work independently and collaboratively.
• Excellent customer service and problem‑solving skills.
• Ability to maintain confidentiality and handle sensitive employee information.
• Ability to communicate effectively in both verbal and written formats.

Preferred Qualifications:

• Certified Payroll Professional (CPP) designation.
• Experience in payroll processing for healthcare or senior living organizations.

Physical Requirements:

• Ability to sit for extended periods while working on a computer.
• Occasional standing, walking, bending, and lifting office materials as needed.

Working Conditions:

• Standard office environment with minimal exposure to physical hazards.
• Hybrid schedule, Full-time position, 40 hours per week.
• Interaction with HR, finance, employees, and management to address payroll-related concerns.

This will be a great opportunity to join a team of experienced and talented individuals. This is a fast-paced environment with critical deadlines, requiring accuracy and efficiency.