Payroll Coordinator

Farnsworth Group; Normal (IL); Hybrid; USD 34,000 - 44,000; Full time

Benefits offered by this job

401(k) with company match

Medical/Dental/Vision insurance

Flexible Spending and Health Savings

Short & Long-Term Disability

Maternity/Paternity Leave

Professional Development

Paid Time Off

Wellness Reimbursements

Pet Insurance

Hybrid Work Program

Job summary

Farnsworth Group is seeking a Payroll Coordinator to support the accurate processing of the company’s multi-state payroll. You will collect, review, and validate payroll and timekeeping data, maintain records, and assist with audits, reconciliations, and reporting.

The role requires an associate degree (or equivalent) and 3+ years of payroll experience, with preference for multi-state payroll knowledge and ADP or Deltek experience. Hybrid work options may be available in Normal, IL.

Qualifications

• Associate degree preferred; equivalent experience considered.
• 3+ years of payroll administration experience.
• Multi-state payroll experience strongly preferred.
• Working knowledge of payroll processes, timekeeping, deductions, and tax requirements.

Responsibilities

• Process biweekly multi-state payroll accurately and on time.
• Collect, review, enter, and validate payroll data and time records.
• Resolve payroll discrepancies and respond to questions from employees.
• Assist with payroll audits, reconciliations, and year-end activities.
• Support offboarding payroll activities, final pay, and accrued time.
• Prepare payroll-related reports for supervisors and leadership.
• Collaborate with HR and finance to ensure data integrity.

Skills

Payroll processing

Timekeeping

Data accuracy

Communication

Confidentiality

Education

Associate degree in business, accounting, or related field

Tools

ADP Workforce Now

Deltek Vantagepoint

Microsoft Excel

Job description

Farnsworth Group is seeking a Payroll Coordinator in the below posting location. In this role, you will support the accurate and timely processing of the Company's multi-state payroll. This position is responsible for collecting, reviewing, entering, and validating payroll and timekeeping data; maintaining accurate payroll records; and assisting with payroll audits, reconciliations, reporting, and year-end activities.

Posting Location: Normal, IL

What You’ll Do:

• Support the preparation and processing of the Company's biweekly multi-state payroll, ensuring accuracy, completeness, and adherence to established deadlines.
• Collect, review, enter, and validate payroll data, including new hires, pay changes, deductions, garnishments, tax elections, and other payroll-related transactions.
• Review employee time records and follow up on missing, incomplete, or inaccurate entries.
• Respond to employee payroll and timekeeping questions, research discrepancies, and coordinate with payroll leadership to resolve complex or unusual payroll matters.
• Audit payroll data and employee changes for accuracy and assist with payroll reconciliation, accrual tracking, reporting, and documentation.
• Support payroll activities related to employee offboarding, including final pay, accrued time, deductions, and other payroll-related requirements.
• Assist with year-end payroll and tax processing, reconciliation, and reporting, as well as payroll-related audits including workers' compensation and retirement plan audits.
• Maintain accurate payroll records and employee data and supports compliance with applicable federal, state, and local payroll and tax requirements.
• Support payroll-related benefits administration, including deduction reviews, benefits audits, open enrollment changes, and reconciliation of carrier file feeds and employee benefit information.
• Maintain employee documentation and supports employment-related processes, including Form I-9 administration and administrative coordination of employment authorization and immigration-related processes.
• Prepare and maintain payroll-related reports and provide payroll information to supervisors, leaders, and internal business partners as appropriate.
• Assist with payroll, HR, and cross-functional projects, process improvements and support a collaborative, service-oriented, and safety-focused culture.

What You’ll Need:

• Associate degree in business, accounting, human resources, or a related field preferred; equivalent relevant experience may be considered.
• 3 or more years of payroll administration or related experience preferred.
• Multi-state payroll experience strongly preferred.
• Working knowledge of payroll processes, timekeeping, payroll deductions, and federal, state, and local payroll and tax requirements.
• Strong attention to detail and ability to review detailed information, identify discrepancies, and maintain a high degree of accuracy.
• Strong organizational and follow-through skills with the ability to manage recurring deadlines in a time-sensitive environment.
• Ability to research payroll issues, resolve routine concerns, and elevate when appropriate.
• Ability to maintain confidentiality and appropriately handle sensitive employee and payroll information.
• Strong interpersonal and communication skills with a responsive, service-oriented approach.
• Proficiency with Microsoft Office and the ability to effectively use payroll, HR, and related business systems.
• Ability to work collaboratively within the Human Resources team and across the organization.

Nice To Haves:

• Experience with automated and integrated payroll, timekeeping, HR, and benefits systems preferred; experience with ADP Workforce Now or Deltek Vantagepoint.
• Payroll certification, such as the Fundamental Payroll Certification (FPC) or Certified Payroll Professional (CPP).

Who We Are:

Join Farnsworth Group, a nationally recognized architectural engineering and surveying firm where your career can thrive! For ten consecutive years, we’ve been certified as a Great Place to Work®, and our engineers, architects, surveyors, and scientists channel their passion and expertise into making meaningful contributions to the world around us. With more than 600 talented professionals across 24 offices, we collaborate with clients ranging from small communities to some of the world’s largest brands. Our success is built on our people - their passion, creativity, and commitment to excellence. Here, you’ll find a supportive culture that champions your growth, embraces challenges, values work-life balance, and empowers you to make a lasting impact for our clients and communities. Join us and move your career forward.

A Great Place to Work Certified

For ten consecutive years, Farnsworth Group has earned the prestigious Great Place to Work® certification—thanks to our employees! Each year, our staff participate in a survey administered by the Great Place to Work organization, measuring perceptions of credibility, respect, pride, fairness, and camaraderie. The results are benchmarked against the nation’s leading companies, and only top performers receive the certification. Insights from the survey help us continually enhance our work environment and foster a culture that makes Farnsworth Group an even greater place to work.

Featured benefits and perks include:

• 401(k) with 100% Company Match up to 5%
• Medical/Dental/Vision Insurance Plans
• Flexible Spending and Health Savings Accounts
• Short & Long-Term Disability
• Maternity and Paternity Leave
• Professional Development and Training
• Paid Time Off
• Wellness/Fitness Reimbursements
• Pet Insurance Plan
• Hybrid Work Program

Farnsworth Group appreciates that flexibility and work-life balance are important aspects of the careers and lives of our employees. Our Hybrid Work Program offers employees a flexible work arrangement while contributing to the Company’s culture and success.

Salary Range: $25 - $32/hr (Salary to be determined by the education, experience, knowledge, skills, and abilities of the applicant, as well as internal and external equity)

Statement on Diversity and Inclusion:

Farnsworth Group is a collection of employees with unique backgrounds and perspectives that all come together to make us a better Company. It is our goal to recruit, hire, develop, retain, and promote a diverse group of people. Join us…and let’s make a difference, together.

Farnsworth Group, Inc. is proud to be a M/F Disabled and Veteran EEO/AA employer.