Payroll Coordinator

GreenSlate; Illinois; Remote; USD 47,000 - 57,000; Full time

Job summary

A leading entertainment payroll provider is seeking a Payroll Coordinator to join their remote team in Illinois. This role involves managing payroll processing for clients in the entertainment industry, ensuring compliance with laws, and providing exceptional service. Ideal candidates will have 2-3 years of payroll experience, a strong attention to detail, and a client-focused approach. The position offers a competitive salary of $47,000-$57,000, flexible remote work, and comprehensive benefits.

Benefits

Matching 401(k)

Employee Assistance Program

Wellness discounts and perks

Flexible remote work

Qualifications

• 2-3 years experience in payroll or production accounting.
• Ability to manage high-volume work under pressure.
• Experience in the Film/TV industry is a plus.

Responsibilities

• Manage payroll processing with a high level of service.
• Review and calculate client timecards for compliance.
• Compile and review payroll reports for clients.

Skills

Payroll processing

Attention to detail

Client-focused

Problem-solving

Knowledge of entertainment union contracts

Job description

JOB BRIEF

We are seeking an enthusiastic Payroll Coordinator to join our remote team in Illinois. This is a unique opportunity to work with a team of experienced entertainment Industry payroll experts and to make a difference to our film and television production clients. Must be a valid and permanent resident of Illinois.

WHO WE ARE

GreenSlate is the fastest-growing provider of technology and business solutions for media productions. We provide the most advanced technology for production accounting and entertainment payroll. Our innovative cloud-based platform is evolving the entertainment industry’s back-office by replacing inefficient paper-based processes with digital solutions. The studios, film franchises, independent producers, and content creators we serve benefit from greater efficiencies, better access to data, and cost savings, and they minimize their impact on the environment. GreenSlate offers a full range of payroll, software application, production accounting, tax credit management, ACA compliance & benefits, production insurance, and consulting services. To learn more about the productions we partner with, please visit greenslate.com.

WHAT WE EXPECT FROM YOU

• Work directly with clients to manage payroll processing with a high-level of service
• Manage and support assigned non-union and some union payroll clients.
• Assist and support Paymasters and internal team with payroll processing, including data entry
• Review and calculate client timecards ensuring all federal, state, and union laws and regulations are adhered to and follow up with clients to advise on discrepancies, when necessary.
• Data entry of start documents and timecards, including verifying electronic onboarding data for payroll and ensuring accuracy within tight deadlines.
• Compile and review payroll reports and invoices for client’s review and approval.
• Manage and assist with payroll releases, including but not limited to check printing distribution, accounting import verification and releases, addressing digital notifications, and creation and maintenance of assigned client protocols.
• Perform administrative duties related to the processing of payroll, including verifying employment history, reporting, unemployment processing, filing and scanning.

WHO YOU ARE

• 2-3 years experience in payroll or production accounting
• Knowledgeable in entertainment union contracts, a plus.
• Experience in the Film/TV industry, a plus.
• Ability to deal with high-volume work with competing priorities under pressure
• Highly organized, accurate, with acute attention to detail
• Problem-solving orientation, looking for solutions, not just focused on accomplishing tasks
• Client-focused with the ability to be assertive
• Craves a fast-paced, exciting, and creative environment
• Driven, friendly, approachable

WHAT YOU CAN EXPECT FROM US

• Compensation that reflects your value: Competitive salary packages tailored to your experience with opportunities for regular reviews and raises
• Comprehensive Benefits: Benefits that go beyond the basics, including a matching 401(k), Employee Assistance Program/mental health support, accident insurance, wellness discounts and perks through the Holisticly platform
• Full-Time Remote Flexibility: Enjoy working remotely with all the tools and support needed to stay connected and productive
• Impactful Work: Be part of projects that make a difference in the entertainment industry, with a direct influence on shaping our future and making tangible change
• A Thriving, Collaborative Culture: Join a team that values open communication and creativity. Quality, Urgency, Innovation, Service and Collaboration drive everything we do

SALARY RANGE: $47,000-$57,000

The physical demands that are described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to hear and see. The employee is regularly required to stand and sit. The employee is regularly required to practice manual dexterity sufficient to operate standard office equipment. Specific vision abilities required by this job include close vision and distant vision. While performing the duties of this job, the employee is exposed to standard office equipment. Occasionally called upon to work hours in excess of the normal daily schedule. The employee may need the ability to lift up to 50 pounds.

GreenSlate is an equal opportunity employer and committed to providing equal employment opportunity to all applicants and team members regardless of race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, handicap, veteran status, marital status, criminal history, or any other category protected by applicable federal and state law. GreenSlate makes reasonable accommodations for handicapped and disabled team members.

At GreenSlate, we take steps to ensure our customers and applicants remain safe from online fraud and scams. We never ask for credit card numbers, credit reports, or other sensitive information as part of our application process, and we do not require applicants to purchase training or pay a fee. We encourage applicants to do research before engaging in any transaction and never give out their credit card or bank account information to any unknown parties.

GreenSlate is an E-Verify employer. E-Verify is an Internet based system operated by the Department of Homeland Security (DHS) in partnership with the Social Security Administration (SSA) that allows participating employers to electronically verify the employment eligibility of their newly hired employees in the United States.