Payroll Coordinator

Dentons Business Services; Chicago (IL); On-site; USD 60,000 - 80,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

401k

Profit Sharing

Disability Insurance

Paid Time Off

Paid Holidays

Job summary

Dentons US LLP in Chicago seeks a Payroll Coordinator to support all Firm personnel. You will process payroll across multiple cycles and maintain accurate employee records. The role requires 1-3 years payroll experience, proficiency with UKG Pro and Excel, and strong attention to detail.

We offer a comprehensive benefits package and a competitive salary. You will collaborate with HR, provide excellent service to employees, ensure compliance with federal and state laws, and contribute to process

Qualifications

• 1-3 years of payroll experience, preferably in a law firm or professional services.
• Proficiency with UKG Pro and Microsoft Excel (Pivot Tables, VLOOKUP).
• Strong communication, organization and ability to meet deadlines.

Responsibilities

• Process payroll for bi-weekly, semi-monthly, and monthly cycles for US employees.
• Validate employee change requests (new hires, transfers, promotions, terminations, LOA).
• Process voids, manual checks, wage attachments, tax adjustments, and garnishments.
• Maintain HRIS records and ensure accurate changes to employee profiles.
• Manage payroll records including tax withholdings, 401(k), and direct deposit data.
• Coordinate with UKG Pro on payroll issues.
• Serve as primary payroll contact for employee inquiries.
• Process year-end tasks and distribute W-2s.
• Monitor and enforce department and firm policies.
• Maintain confidentiality per regulations and firm guidelines.
• Stay updated on payroll software and process improvements.
• Assist with ad-hoc HR and payroll projects.
• Other duties as assigned to fully meet the requirements of the position.

Skills

Payroll operations

Communication

Organization

Deadline-oriented

Team collaboration

Tools

UKG Pro

Excel

Pivot Tables

VLOOKUP

Job description

Dentons US LLP is currently recruiting for a Payroll Coordinator to be resident in our Chicago office. Reporting to the Associate Director, People Systems, this role supports all Firm personnel.

Responsibilities

• Process bi-weekly, semi-monthly, and monthly payroll, including wage calculations, adjustments and deductions for US employees.
• Validate employee change requests: such as new hires, transfers, promotions, terminations and leave of absence.
• Process voids, manual checks, wage attachments, tax adjustments/fallouts, and garnishments.
• Work within the HRIS system and the HR team to ensure accurate implementation of changes related to employee profile.
• Manage and maintain accurate employee payroll records, including personal information, tax withholdings, 401K and direct deposit details.
• Work with UKG Pro on payroll related issues.
• Serve as a primary point of contact for all employee payroll related inquiries, questions and issues.
• Process year-end - assist in the accurate processing of year-end information, including the preparation and distribution of W-2s.
• Monitor and maintain department and firm standards, policies and procedures.
• Maintaining highly confidential employee payroll records and information in accordance with federal and state regulations and firm guidelines.
• Stay updated on payroll software and process improvements.
• Assist in ad-hoc HR and Payroll projects as required.
• Other duties as assigned to fully meet the requirements of the position.

Experience and Qualifications

• 1-3 years of Payroll experience, ideally within a law firm or professional services.
• UKG Pro system experience is preferred.
• Microsoft Excel experience, proficient in Pivot Tables and VLOOKUP.
• Effective and professional communication skills and follow-through with employees of all levels of the organization.
• Strong organizational, multi-tasking and analytical skills.
• Ability to perform successfully in a deadline-oriented environment.
• Excellent customer service skills and ability to work effectively with a team.

Pursuant with states' laws, the salary range for this position is $60,000 - $80,000, based on experience and local market.

Dentons US LLP offers a competitive salary and benefits package including medical, dental, vision, 401k, profit sharing, short-term/long-term disability, life insurance, tuition reimbursement, paid time off, paid holidays and discretionary bonuses.

Dentons US LLP is an Equal Opportunity Employer - Disability/Vet. Pursuant to local ordinances, we will consider for employment qualified applicants with arrest and conviction records.

If you need any assistance seeking a job opportunity at Dentons US, LLP, or if you need reasonable accommodation with the application process, please call our Talent Acquisition Lead at [phone] or contact us at [e-mail].

Redefining possibilities. Together, everywhere. For more information visit dentons.com