Payroll Coordinator

A.W. Chesterton Company; Boston (MA); Hybrid; USD 77,366,000 - 88,828,000; Full time

Benefits offered by this job

BCBS Medical Coverage

401K with Chesterton contribution

PTO including vacations, 11 holidays

Flexible work schedules, remote and on

Vision insurance

Tuition Reimbursement

Short-term and long-term disability

HSA & FSA

Parental leave

Grandternity leave

Referral bonuses

Legal services

Pet insurance

Job summary

A.W. Chesterton Company is seeking a Payroll Specialist in the U.S. with payroll experience and strong data skills. The role covers timekeeping, wage calculations, and payroll processing across multiple cycles, with on-site and remote work options under a Hybrid model.

The ideal candidate has 2–4 years of payroll experience, precise data entry, and familiarity with ADP WFN and time-keeping software. Comprehensive benefits and a competitive pay range accompany the role.

Qualifications

• High School Diploma or GED preferred.
• Two to four years related payroll experience required.
• Ability to meet time deadlines.
• Strong numerical and data entry skills.
• Ability to read and follow instructions and communicate clearly.

Responsibilities

• Maintains time worked records and payroll statistics; calculates and distributes payroll.
• Processes three payrolls per week: one weekly and two salaried.
• Compiles hourly data and enters it into the payroll system, ensuring accuracy.
• Maintains all payrolls including adjustments for new hires and terminations.
• Calculates vacation and sick time per policy and distributes checks.
• Administers wage garnishments and notifies appropriate personnel.
• Distributes W-2 tax forms and works with Time and Attendance software.
• Reconciles Fidelity 401k deferrals monthly against records.
• Maintains payroll records, GP invoicing, and monthly GL entries.
• Trains others in the department on payroll duties.

Skills

Payroll processing

Timekeeping accuracy

ADP WFN experience

Education

High School Diploma or GED

Equivalent combination of education and experience

Tools

ADP WFN

Time and Attendance software

Job description

For 140 years, A.W. Chesterton has been an innovator and a knowledge provider for our industrial partners around the globe. From our ground-breaking split seal technologies, to our cutting-edge packing and lubricant solutions, we are continually focused on new ways to bring solutions to our customers, while also celebrating our own rich history and our unique place in the sealing industry.

A hidden gem of our organization are our remarkable finance professionals. As the most tenured department at Chesterton, our finance manages our accounting, financial analysis and forecasting, financial systems, and tax and treasury functions. If you’re a finance professional looking for your next career move, come join a team that values camaraderie, experience and work flexibility!

Our benefits offering include:

• “Work Today, get paid tomorrow” - withdraw up to 30% of your earned daily wages the next day after you work rather than waiting for pay day!
• BCBS Medical Coverage
• 401K savings plan with a Chesterton contribution
• PTO including vacation sick, time, 11 paid holidays, and paid to time off to volunteer for causes
• Flexible work schedules, including fully remote and hybrid work options for many jobs
• Vision insurance
• Tuition Reimbursement
• Short-term disability and long-term disability insurance
• HSA & FSA options to cover additional medical costs
• Parental leave for moms and dads to be
• "Grandternity" leave for new grandparents
• Hiring referral bonuses (up to $3,000 for select roles)

A host of other fringe benefits including legal services, pet insurance, Chesterton relief fund for employees in need, and more!

This job can be described as:

Maintaining time worked records, compiles payroll statistics (i.e. vacation, sick, bonus, 401K, pension, etc.) and calculates and distributes payroll.

Job Model:

Hybrid

Hybrid positions will require employees to work both on-site and remote each week under a schedule that has been determined and agreed upon by you and your manager.

A typical day at work would include:

• Consistent, regular and punctual attendance is an essential function of this job.
• Compiles payroll data such as hours worked and taxes and insurance to be withheld from time sheets and other records.
• Processes three payrolls consisting of one weekly and two salaried.
• Compiles hourly data and enters into payroll system, reviewing to ensure accuracy.
• Processes and maintains hourly and salaried payrolls, including all adjustments within the payroll system including new hires, terminations, transfers, severance, address changes, benefit changes, marital status, etc.
• Calculates and verifies vacation and sick time for all payrolls according to company policy.
• Calculates unused sick time and bonus, when applicable, and distributes checks.
• Administers all wage garnishments, including notification to all appropriate personnel, computations and follow through.
• Processes all written/verbal requests for employment verification.
• Maintains records and computer files for all withholdings from payroll, including Federal and State taxes, social security, insurance, retirement, banking information, etc.
• Distribution of W-2 tax forms.
• Works with Time and Attendance software.
• Reports Worker’s Compensation wages to third party.
• Maintains and orders department supplies as needed including storage.
• Trains others in the department on various payroll duties.
• Reviews all HR PAN documentation. Processes relevant payroll related action items and ensures that payroll instructions are executed.
• On a monthly basis reconciles employee Fidelity 401k deferral and loan instructions against deduction rates on record in ADP WFN.
• Maintains Globalization Partners payroll records, reviews GP invoicing, creates monthly GL entry for accounting.
• Processes weekly and semi-monthly Rains Earned Wage Advances. Reviews Rains invoicing for accuracy, submits GL entry to accounting and uploads EWA employee deductions to ADP for processing.
• Employee works with limited supervision.
• No instructions are needed on routine work and general instructions are given on new assignments or special projects.
• Contacts are primarily within the department, with occasional contacts outside the company.

Experience you need coming into this job:

• High School Diploma or GED preferred;
• Two to four years related experience and/or training; or
• Equivalent combination of education and experience.
• Prior payroll experience required.
• Accurate key punch. Ability to meet time dead-lines.
• Ability to read and comprehend simple instructions, short correspondence and memos. Ability to write simple correspondence. Ability to effectively present information to other employees within the organization.
• Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals. Ability to compute rate, ratio and percent and to draw and interpret bar graphs.
• Ability to apply commonsense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations. Good knowledge of the job, substantial understanding of general aspects of the job with a good understanding of the technical phase of the job.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to use hands to finger, handle or feel objects, tools or controls and reach with hands and arms. The employee frequently is required to sit and talk or hear. The employee is occasionally required to walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, peripheral vision and the ability to adjust focus. The noise level in the work environment is usually moderate.

Disclaimer:

This role is a U.S. based role. If the candidate resides in the desired location of the role, the appropriate pay structure and benefits will be discussed with the candidate before they are formally invited to interview.

Chesterton is committed to paying all its employees in a fair and equitable manner. The pay range associated with this position (27.00/hr. - 31.00/hr. DOE) is Chesterton's good-faith salary estimate for the presently available position. Several roles at Chesterton are considered “leveled” positions and as such, the company reserves the right to advertise and or hire for this position at appropriate level depending on applicant’s skillset/experience. If the salary range to be offered for a “leveled” based position (I, II, III, etc.) is different than what was advertised on any posting, that range will be discussed with the candidate before they are formally invited to interview.

Hired applicants may be eligible for additional incentive compensation depending on the level and or function of the position which will be discussed with the candidate prior to formal interview. Payments under these programs are not guaranteed and are dependent upon a variety of factors including, but not limited to, individual performance, business unit performance, and/or the company’s performance.

Please note that the final salary offered for any position will be based on many factors, including but not limited to: candidate qualifications such as education and experience, internal equity, geographical location, and budget. Please note, it is not the company's usual practice to hire near or at the top of a pay range for any position that is available.

Chesterton anticipates the application window closing approximately 45 days from the date the notice was posted. However, factors such as candidate flow and business necessity may require Chesterton to shorten or extend the application window.

All of A.W. Chesterton Company employment is contingent upon successfully passing a background check and the respective medical surveillance requirements. It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Chesterton is an equal opportunity employer M/F/V/D