Payroll Clerk SOUTHERN CONNECTICUT STATE UNIVERSITY #261013-6157CL-001

State of Connecticut; New Haven (CT); Sur place; USD 42 000 - 60 000; Plein temps

Avantages offerts par ce poste

State employee benefits overview

Professional growth and development

Health work/life balance

Résumé du poste

Southern Connecticut State University is hiring a Payroll Clerk to prepare and maintain biweekly payrolls for staff in the Payroll Department. The role requires careful review of time cards, processing payroll changes, and calculating gross wages.

The position emphasizes accuracy, adherence to contract guidelines, and responding to employee payroll inquiries. Prior payroll experience, especially in higher education, is preferred.

Qualifications

• Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.
• One (1) year of the General Experience must have involved payroll preparation.
• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1) year of experience to a maximum of two (2) years.
• One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.

Responsabilités

• Prepares biweekly regular, overtime, and supplemental payrolls.
• Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards.
• Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes...
• Calculates gross wages.
• Notes deductions on worksheets and deduction summary sheets.
• Prepares and balances prelists for Central Payroll and codes standard payroll action forms.
• Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.
• Verifies check register and printouts from Central Payroll against worksheets and records.
• Maintains payroll records and files.

Connaissances

Interpersonal skills

Oral communication

Written communication

Arithmetic computations

Description du poste

Introduction

Southern Connecticut State University (SCSU) is a constituent unit of the Board of Regents for Higher Education (BOR), Connecticut State Colleges and Universities. Southern is a diverse and student-centered university dedicated to academic excellence, access, and service for the public good. Southern provides a supportive and welcoming environment for all members of its community through a campus wide commitment to social justice. We are located in New Haven, CT - a city rich with arts and culture, less than 90 miles from New York City and 140 miles from Boston.

We are currently recruiting for one (1) full-time Payroll Clerk position located in the Payroll Department. Preference may be given to current BOR/CSCU employees and/or current State of CT employees prior to filling the position with an external applicant.

What We Can Offer You

• Visit our new State Employee Benefits Overview page!
• Professional growth and development opportunities
• A health work/life balance to all employees

About Us

Founded as a teachers college in 1893, Southern has evolved over the past century into a comprehensive public university of more than 9,000 students. As one of the four State of Connecticut institutions of higher learning in the Connecticut State Colleges and Universities System (CSCU), the university offers both undergraduate and graduate programs in the liberal arts and professional disciplines.

Purpose of job class (Nature of work)

In a state agency this class is accountable for preparing and maintaining biweekly regular, overtime and supplemental payrolls for an assigned group of employees and independently performing various payroll support activities.

Examples of duties

• Prepares biweekly regular, overtime, and supplemental payrolls;
• Reviews employee time cards and/or timesheets for accuracy and completeness and posts hours worked to master payroll cards;
• Reviews personnel and/or payroll change notices and posts changes and/or adjustments to master files, e.g. new hires, transfers, reclassifications, terminations, retirements, overpayments and/or underpayments, wage increases, deduction changes (health insurance, union dues and/or fees, credit union payments, charitable contributions, bond or sheltered tax annuity payments, group life insurance payments, etc.);
• Calculates gross wages;
• Notes deductions on worksheets and deduction summary sheets;
• Prepares and balances prelists for Central Payroll (Office of State Comptroller), noting both salary and deduction data OR codes standard payroll action forms in conjunction with computerized payroll system;
• Prepares and totals various deduction worksheets, e.g., Credit Union, Medical and/or Insurance Providers, etc.;
• Prepares and submits summary sheets and transmittal certificates OR detailed analysis of expenditure reports and expenditure certificates to Central Payroll;
• Verifies check register and printouts from Central Payroll against worksheets and records;
• Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
• Prepares supplemental payrolls such as longevity payments, vacation pay, promotional adjustments, etc.;
• Calculates and processes retroactive payments, collective bargaining increases and annual increments;
• Performs various clerical accounting functions such as calculating balances and posting charges to expenditure accounts;
• Verifies provider checks issued by Office of State Comptroller against own records;
• Verifies providers' bills in same manner;
• Keeps abreast of collective bargaining contract requirements and restrictions as related to payroll (dates for salary increases, overtime, shift differential and holiday pay restrictions, etc.);
• Responds to employee inquiries regarding paychecks and payroll practices and procedures;
• Maintains various records and files for payroll data and forms;
• May calculate workers compensation and/or retirement payments;
• May calculate and monitor payroll deductions for court ordered wage executions (garnishments);
• May consult division or facility supervisors regarding employee time recorded;
• Performs related duties as required.

Knowledge, skill and ability

• Knowledge of
  • payroll terminology, practices and procedures;
  • basic accounting and bookkeeping principles and procedures;
  • general office procedures;
• Skills
  • interpersonal skills;
  • oral and written communication skills;
  • in performing arithmetic computations;
• Ability to
  • read, understand and apply applicable contract guidelines and regulations;
  • maintain records and files; ability to follow complex oral and written instructions;
  • operate office equipment which includes computers, tablets, and other electronic equipment.

Minimum Qualifications - General Experience

Three (3) years of experience in bookkeeping, accounts payable or clerical work involving finances.

Minimum Qualifications - Special Experience

One (1) year of the General Experience must have involved payroll preparation.

Minimum Qualifications - Substitutions Allowed

• College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.
• One (1) year as a Financial Clerk performing payroll duties may be substituted for the General and Special Experience.

Preferred Qualifications

Preference will be given to applicants with professional payroll experience in higher education.

Special Requirements

Incumbents may be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment.

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER

The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.