Payroll Clerk: Process Payroll & Accruals

GFOAA; Phenix City (AL); Hybrid; USD 22,000 - 25,000; Full time

Job summary

The City of Phenix City is seeking a Payroll Clerk to assist the Payroll Coordinator with processing the City’s payroll and related tasks. You will review department timesheets, enter accruals, print checks, and maintain payroll records with accuracy.

Ability to use payroll software and spreadsheets, communicate clearly with employees and vendors, and prepare routine payroll reports is essential. This role reports to the Finance Director and requires commitment to timely, compliant payroll

Qualifications

• High school diploma or GED required; college preferred.
• 1–2 years payroll processing experience or equivalent training.
• Knowledge of payroll policies and procedures and related statutes.

Responsibilities

• Process City payroll under supervision.
• Review timesheets and enter accruals into payroll system.
• Print payroll checks and direct deposit advices; generate reports.

Skills

Payroll policies

Math and arithmetic

Verbal communication

Attention to detail

Word processing

Spreadsheet management

Accounting software

Education

High school diploma or GED

College preferred

Tools

Payroll software

Spreadsheets

Word processing

Databases

Job description

After submitting a position opening, please email Rachel Shelton at [e-mail] to confirm all details of your advertisement.

The City of Phenix City

Job Posting
Sep. 30, 2026

Starting Salary: $16.6583 /hourly
Date Needed: ASAP
Number of Employees Requested: One
Work Hours: 8:00 a.m. to 5:00 p.m., Weekends and overtime when needed
Reports to: Finance Director

Job Summary
Under the direction of the Payroll Coordinator, assists in processing and maintaining certain payroll,Reviews timesheets from departments and enters accrual exceptions into the payroll system forprocessing of payroll. Prints checks and direct deposit advices and reports. Posts and balancesvacation and sick leave accruals, processing of payroll and accounts payable for various vendors asgenerated thru payroll for payment. Documents and maintains records.

Essential Job Duties and Responsibilities
The following duties are normal for this position. The omission of specific statement of the dutiesdoes not exclude them from the classification if the work is similar, related, or a logical assignmentfor this position. Other duties may be required, assigned and expected aside from those set forthbelow to address operational needs and changing operational practices.

• Assists the Payroll Coordinator in processing the City’s payroll.
• Reviews timesheets from departments and enters accrual exceptions into the payroll system
  for processing of payroll.
• Prints checks and direct deposit advices and reports.
• Posts and balances vacation and sick leave, Balances general ledger payroll accounts.
• Prepares appropriate forms for vendor payments for accounts payable processing.
• Processes vendor payment upon competition of payroll within payroll system.
• Assists in monitoring and maintaining the self insurance fund and processing payments.
• Occasionally, completes wage verification statements, answers child support requests, and
  prepares monthly and annual retirement reports.
• Assists in 941 and W/2 preparation.
• Assists in entering new hire information ad current employee changes unto the Payroll
  System.
• Assists in researching laws and regulations relating to payroll issues.
• Assists in answering question from employees and vendors regarding payroll matters.
• Files and retrieves materials as needed.
• Compiles information, prepares and submits reports.
• Receives and distributes incoming mail.
• Copies forms or other documents used by the department.
• Fax documents as needed.
• Performs additional routine and non-routine duties as assigned for upon request.

Qualifications

Education and Experience Guidelines
Any combination of education and experience that would likely provide the required knowledge andabilities is qualifying. A typical way to obtain the knowledge and abilities required for this positionwould be:

Education/Training
High school diploma or GED. College preferred.

Experience
One-two years experience in processing payroll, or equivalent combination of experience andtraining.

Licenses or Certifications Required
N/A

The following generally describes the knowledge and abilities required in order to successfullyperform the assigned duties of the position:

Knowledge of:
? Payroll policies and procedures, and local, state and federal statues pertaining to payroll.
Ability to:

• Read, write, and utilize math skills to interpret, analyze and report on payroll functions and
  operations.
• Verbalize and communicate effectively to interact with employees, regulators, and vendors
  on payroll related matters.
• Perform accurate arithmetic calculations and prepare concise and complete payroll reports.
• Use word processing, spreadsheet, databases and specialized accounting/payroll software.

Physical Demands and Working Environment
The conditions herein are representative of those that must be met by an employee to successfullyperform the essential functions of this job. In compliance with the Americans with Disabilities Act,the city encourages both prospective and current employees to discuss potential accommodations
needed to perform the essential duties of this position.

Environment: Indoors with potential of overnight travel to attend and participate in meetings andtrainings.

Key Working Relationship: Finance Director, Finance Staff other city employees and financial institutions

Click here to apply: https://phenixcityal.gov/payroll-clerk-5/