Payroll Clerk

Young World Physical Education; Crystal City (TX); On-site; USD 42,000 - 52,000; Full time

Job summary

Crystal City ISD is seeking a Payroll Clerk to prepare the district’s payroll, ensuring accurate and timely processing in accordance with procedures and regulations. The role requires attention to detail, strong numerical skills, and the ability to manage payroll records and reports.

Ideal candidates will have a high school diploma or GED, 2 years of payroll accounting experience, and proficiency with personal computer software for spreadsheets, databases, and word processing.

Qualifications

• High school diploma or GED required.
• Knowledge of basic accounting procedures.
• Ability to maintain accurate and auditable records and use PC software to create spreadsheets, databases, and word processing.

Responsibilities

• Prepare district payroll and related reports and deposits.
• Balance payroll earnings and deductions and perform transfers of funds and deposits.
• Receive and audit time sheets for all district employees.
• Prepare and post payroll changes including deductions, salary changes, terminations, and new employee information.
• Maintain payroll records and prepare bank reconciliations.

Skills

Basic accounting

Records maintenance

Spreadsheet creation

Database management

Typing / keyboarding

Effective communication

Education

High school diploma or GED

Tools

Personal computer

Job description

Payroll Clerk

Crystal City ISD Central Office - Crystal City, Texas Open in Google Maps

This job is also posted in Crystal City ISD

Job Details

Job ID: 5852766
Application Deadline: Posted until filled
Posted: Jul 25, 2026 5:00 AM (UTC)

Starting Date: To Be Determined

Job Description

Job Title: Payroll Clerk Wage/Hour Status: Nonexempt

Reports to: Business Manager/Director Terms of Employment: 220 days

Dept./School: Business Services Date Revised:

Primary Purpose:

Prepare payroll for the district, including related reports and deposits. Work under close

supervision to ensure accurate and timely preparation of payroll records by following prescribed

procedures and regulations.

Qualifications:

Education/Certification:

High school diploma or GED

Special Knowledge/Skills:

Knowledge of basic accounting procedures

Ability to maintain accurate and auditable records

Ability to use personal computer and software to create spreadsheets, databases, and do word

processing

Proficiency in keyboarding and file maintenance

Ability to work with numbers in accurate and rapid manner to meet established deadlines

Ability to communicate effectively

Experience:

Two years payroll accounting experience

Major Responsibilities and Duties:

Payroll Accounting

• Maintain district payroll registers, payroll check registers, employee payroll information, and other original documentation in an orderly and accurate manner.
• Calculate employee wages, salaries, hours worked, overtime pay, and determine withholdings, deductions, and net pay.
• Prepare paychecks and maintain employee payroll history.
• Balance payroll earnings and deductions; make related transfers of funds and deposits.
• Receive and audit time sheets for all district employees.

Data Entry

• Prepare and submit payroll reports and forms including those required by Internal Revenue Service, Texas Workforce Commission, Texas Retirement System, Federal Insurance Contributors’ Act (ICA), Medicare, and Workers’ Compensation Commission.
• Prepare and post all payroll changes including payroll deductions, salary changed, termination, and new employee information.
• Balances completed payroll.
• Prepares bank reconciliation of payroll.

Records and Reports

• Maintain physical and computerized files including payroll records, absent-from-duty reports, and service records.
• Is familiar with the disposition of records and performs this function for the office as required.

Other

• Communicate with resource department, campus secretaries, and employees to ensure accuracy of information reported; resolve payroll problems and inquires.
• Respond to request from financial institutions regarding verification of employment.
• Maintain confidentiality of information.
• Performs other duties as assigned by the Business Office Manager or Human Resources Director.

Job Performance

• Shows knowledge of subject matter, routines, and processes required for job assignments.
• Follows instructions and procedures appropriately.
• Demonstrates thoroughness and attention to detail in carrying out job assignments.
• Shows initiative and good judgment in job performance.
• Uses time efficiently.
• Maintains a neat and orderly work area.
• Completes work on schedule.
• Demonstrates proper use and care of supplies and care of supplies and equipment.

Administrative Requirements

• Demonstrates punctuality and good attendance in adhering to work schedule.
• Complies with directives and requests.
• Complies with board policies and administrative procedures.

Personal Attributes

• Maintains positive and productive working relationships and demonstrates tact and discretion in dealing with others.
• Maintains proper standards of conduct and appearance.
• Exhibits positive attitudes and enthusiasm in performance of duties.
• Shows interest in self-improvement and developing knowledge and skills.
• Responds constructively to supervision and guidance.

Equipment Used:

Copier, calculator, personal computer, printer, typewriter, and shredder.

Working Conditions:

Mental Demands/Physical Demands/Environmental Demands:

Work with frequent interruptions to meet established deadline. Repetitive hand motions; prolonged use of computer.

Position Type: Full-Time

Job Requirements

• Citizenship, residency or work visa required

Contact Information

• Sarah G. Garcia , Human Resources Director
• Central Office
• Phone: [phone]
• Email: [e-mail]