Payroll & Benefits Specialist

Humani HR; United States; Remote; USD 70,000 - 85,000; Full time

Job summary

A boutique HR consulting firm is seeking a Payroll & Benefits Specialist to provide payroll and benefits administration support across various jurisdictions in the U.S. The ideal candidate will have strong problem-solving, communication, and organizational skills, with experience in compliance and a desire to work in a dynamic environment. This remote role offers a salary range of $70,000-$85,000, with additional performance bonuses and a comprehensive benefits package.

Benefits

Base salary $70,000-$85,000

4 weeks paid vacation plus 5 wellness days

Competitive Health Benefits Package

401K Matching Program

Professional HR association fees reimbursement

Company-wide retreats and team events

Qualifications

• 3-5 years in a Payroll & Benefits Specialist role with multi-state payroll experience.
• Professional HR designation (SHRM) or payroll certification is an asset.
• Well-versed in employment legislation and compliance regulations.

Responsibilities

• Process payroll for multi-state clients ensuring compliance with requirements.
• Oversee employee benefits administration including orientation and enrollment.
• Ensure compliance with employment laws related to payroll and benefits.

Skills

Problem-solving skills

Attention to detail

Communication skills

Organizational skills

Data analysis capabilities

Education

Degree or diploma in Human Resources, Business Administration, or related field

Tools

HRIS and Payroll Software (e.g., ADP, Paylocity)

Job description

Payroll & Benefits Specialist

Location: Remote

Humani HR is a boutique Human Resources consulting firm that serves as business partners to executives of small and medium-sized businesses. We act as our client’s fractional HR Partner to support their varying People Operations needs, including policy & handbook development, payroll & benefits administration, HR software implementation, performance management, compensation strategy, training & development, talent strategy, day-to-day employee relations, HR operations and more. To learn more about us and our team, visit our website.

About You and the Role

At Humani, we are a team of modern-thinking HR professionals. The Payroll & Benefits Specialist will provide payroll and benefits administration support to a diverse range of clients across various jurisdictions and industries in the United States. The ideal candidate will possess strong problem-solving skills, enabling them to develop and implement tailored solutions for complex payroll issues across multiple platforms, ensuring compliance with all relevant legislative requirements across different jurisdictions. You will bring exceptional attention to detail, outstanding written and verbal communication, strong organizational skills, and data analysis capabilities are essential for this role.

You thrive in environments where you don’t know the answer but are willing to do the work and figure it out. You enjoy payroll and benefits administration as well as creating HR policies and programs from the ground up and working in a fast-paced and changing environment. You find joy in meaningful work and delivering excellent client results. You are an excellent record keeper and have an in-depth knowledge of tax and payroll regulations across multiple jurisdictions. At Humani, no two days are the same. If this sounds like a great fit for you, we encourage you to apply!

We are looking for a Payroll & Benefits Specialist to join our team. This position is primarily remote, with some onsite (up to 5%) support at various client sites. As such, local and international travel may be required from time to time based on business needs.

What You Will Do

Payroll Management

• Collaborate with HR Business Partners and various clients to support their payroll needs.
• Process payroll for multiple multi-state clients, meeting payroll deadlines and ensuring compliance with local, state and federal requirements.
• Enhance operational efficiency by recommending payroll process improvements that leverage industry best practices.

Benefits Management

• Oversee the administration of employee benefits, including orientation, enrollment, and termination.
• Design, implement, and optimize new benefits plans that align with industry best practices and client needs.
• Audit and approve monthly benefits invoices, ensuring accuracy in employee deductions and employer contributions.
• Work closely with vendors and brokers to negotiate benefits offerings and improve cost efficiency.

Compliance

• Ensure compliance by staying informed of changes to employment laws and regulations related to payroll and benefits.
• Conduct regular audits of employee payroll records and benefits enrollments to ensure compliance and accuracy.
• Manage compliance with 401K, COBRA, HIPAA, FLSA, ERISA, FMLA, and other leaves of absence requirements.
• Process and prepare payroll tax deposits, quarterly 941 reports, and state withholding reports.

Software Management

• Review and manage HRIS and payroll software, ensuring data accuracy.
• Lead the implementation of new payroll and benefits software where necessary to enhance operational efficiency.

Who You Are

• A minimum of 3-5 years in a Payroll & Benefits Specialist role, processing multiple multi-state payrolls.
• A degree or diploma in Human Resources, Business Administration, or related field with a focus on Payroll and Benefits.
• Professional HR designation (SHRM) or payroll certification is an asset.
• HR Compliance: Well-versed in respective Employment legislation, and other relevant regulations (Health and Safety, Pay Equity, Accessibility Act, Worker’s Compensation, etc).
• Payroll Compliance: Thorough knowledge of employee benefits including 401K, COBRA, HIPAA, FLSA, ERISA, FMLA, and other leaves of absence requirements.
• Data Analysis: ability to analyze data, documents, reports, etc., with meticulous attention to detail.
• Technology: Experience with HRIS and Payroll Software, such as ADP (Workforce Now), Paylocity, Rippling, Insperity, Gusto, Bamboo HR etc. Payroll implementation is an asset.
• Payroll: Experience processing payroll for multiple clients across numerous jurisdictions and platforms.
• Benefits Administration: Experience managing employee benefits programs including health, dental, retirement and other plans with a proven ability to manage high-volume requisitions efficiently and accurately.
• A true passion for HR: Staying up to date with trends in the market and having an interest in how HR will evolve 10 to 15 years from now.
• Organizational skills: Clients rely on our team to be very organized and efficient in their approach to solving the client\'s problem and implementing the solutions.
• Time Management: Self-motivated and flexible to meet client needs, deadlines and time management budgets.
• Communication and Interpersonal Skills: Our team interacts with many of the client\'s employees at various levels of the organization and must provide exceptional and professional customer service at all times.

Our Company Perks!

We know we are looking for top-tier skills and experience. But that’s because we offer top-tier compensation and benefits, which include:

• Base salary $70,000-$85,000 with potential to earn up to 10-25+% of base salary through our annual performance-based bonus program (Total compensation up to $77,000-$106,250+).
• 4 weeks paid vacation, plus 5 wellness days annually.
• Competitive Health Benefits Package.
• 401K Matching Program.
• Your Professional HR association fees are reimbursed.
• Opportunity for meaningful growth, both personally and professionally, where your unique background and experience is welcomed and valued.
• Company-wide retreats and team events to build connections in-person.

At Humani, we are in the business of helping our clients build incredible workplaces, so it is important that we do the same. We are committed to building and fostering an environment where our team feels included, valued, and heard. We believe that a strong commitment to diversity, equity and inclusion enables us to make the world better for everyone. We strongly encourage applications from racialized people, people with disabilities, people from gender and sexually diverse communities and/or people with intersectional identities.