Payroll, Benefits & Expenses Coordinator

Tobii Dynavox LLC; Pennsylvania; Hybrid; USD 52,000 - 78,000; Full time

Job summary

Tobii Dynavox LLC is seeking a Payroll, Benefits & Expenses Coordinator based remotely in the Pittsburgh, PA area. You will support the global compensation and benefits agenda, ensuring accurate payroll data, benefit enrollments, and timely audits.

The role collaborates with the Payroll & Benefits Manager to attract and retain talent through effective benefit programs, while handling multiple platforms and staying compliant with state and federal requirements.

Qualifications

• Bachelor's degree or 1-2 years equivalent work experience in payroll, benefits & expenses or a related field.
• Experience with US-based pension and benefits programs preferred.
• Knowledge of compliance and regulatory requirements related to compensation and benefits preferred.
• Hands-on experience processing payroll or benefits with Workday or ADP Workforce Now and other related HR information systems.
• Ability to handle multiple tasks and meet tight deadlines.

Responsibilities

• Enroll new employees in benefit programs and onboard them smoothly.
• Manage termination of employee benefits across plans and COBRA processing.
• Prepare and reconcile manual entries for leaves of absence with state benefit sites.
• Ensure benefit elections are submitted accurately with each payroll cycle.
• Submit benefit-related expenses to Accounts Payable for approval.
• Provide data and documentation to support audits and ensure compliance.
• Audit payroll records during processing and upon request for accuracy.
• Reconcile payroll data with quarterly tax filings.
• Update tax codes in the payroll system and set up new state/local tax authorities as needed.
• Contribute to Compensation and Benefit Team projects and ongoing improvements.
• Perform other tasks as assigned.

Skills

Analytical skills

Problem-solving

Communication skills

Attention to detail

Time management

Education

Bachelor's degree or 1-2 years equivalent work experience in payroll, benefits & expenses or related field

Tools

Workday

ADP Workforce Now

HRIS

Microsoft Excel

Job description

Why Join Us?

We’re on a mission to empower people with disabilities to do what they once did or never thought possible. As the world-leader in assistive communication solutions, we empower our customers to express themselves, connect with the world, and live richer lives. At Tobii Dynavox, you can grow your career within a dynamic, global company that has a clear, impactful purpose - with the flexibility to also do what truly matters to you outside of work. What’s more, you’ll be part of a work culture where collaboration is the norm and individuality is welcomed. As a member of our team, you’ll have the power to grow ideas in an unconventional environment. At the same time, you’ll work in a culture of ongoing learning and development, allowing you to constantly expand your area of expertise.

Remote – Pittsburgh, PA: Candidates must be locally based in the Pittsburgh area. Schedule will support U.S. Payroll and Benefits, with an 8:00 AM ET start time.

What you’ll do:

The Payroll, Benefits & Expenses Coordinator will play a crucial role in our Global Compensation & Benefit Team, being the combination of our C&B and payroll to support the global C&B agenda. We are making investments to assemble a global team with the right skills and who wants to join our journey. In this role you will be a part of our work to drive and ensure Tobii Dynavox’s comprehensive compensation offer with the aim of attracting, motivating, and retaining talent. As a Payroll, Benefits & Expenses Coordinator, you will be working closely with the Payroll & Benefits Manager and C&B Team to maintain the accuracy of our C&B data. You will also be a key player in the employee life cycle, ensuring data is entered swiftly and accurately, payroll data is routinely audited, and benefit enrollments and terminations are managed promptly. Your proactive communication within the C&B team will keep everyone aligned, and your interactions with employees and managers will reflect our commitment to excellence and support.

As an Payroll, Benefits & Expenses Coordinator, you will be responsible for:

• Enroll new employees in benefit programs to provide a smooth and welcoming onboarding experience.
• Manage the termination of employee benefits across various platforms, including all plans and COBRA processing.
• Prepare and reconcile manual entries for leaves of absence with state benefit sites.
• Ensure benefit elections, such as HSA and FSA contributions, are submitted accurately with each payroll cycle.
• Submit benefit-related expenses to Accounts Payable (A/P) for approval.
• Provide data and documentation to support audits, ensuring compliance and transparency.
• Conduct audits of payroll records during processing and as requested to ensure accuracy and compliance.
• Reconcile payroll data with quarterly tax filings to maintain financial integrity.
• Update tax codes in the payroll system and configure new state and local tax authorities as required.
• Validate and maintain accurate, reliable data across systems.
• Actively participate in Compensation and Benefit Team projects, driving innovation and improvements.
• Perform various other tasks as assigned, demonstrating flexibility and commitment.

What you’ll bring:

• Bachelor's degree or 1-2 years equivalent work experience in payroll, benefits & expenses or a related field
• Experience with US-based pension and benefits programs strongly preferred
• Knowledge of compliance and regulatory requirements related to compensation and benefits preferred
• Knowledge of industry best practices and trends
• Hands on experience processing payroll or benefits with Workday or ADP Workforce Now and other related HR information systems
• Efficiently handle multiple tasks and meet time sensitive deadlines
• Communication and interpersonal skills, with the ability to present data in a clear and concise manner
• Proficiency in Microsoft Office (Excel, Word, PowerPoint) and other relevant software
• Strong analytical and problem-solving skills
• Excellent data analysis and interpretation skills
• Ability to work independently and part of a team
• Organizational skills, with an ability to prioritize important projects

We believe in empowering individuals - including our own employees - to reach their full potential. So, if you want to change lives while growing your own career, we’d love to hear from you.

Where we stand:

We believe diversity not only enriches our workplace culture, but also gives us a strategic advantage. Working with people from a variety of backgrounds and perspectives helps us all become better communicators, better problem solvers, and better human beings. Our differences make us stronger. Tobii Dynavox values equality of opportunity, human dignity, and racial/ethnic and cultural diversity. Tobii Dynavox does not discriminate against individuals on the basis of race, color, sex, sexual orientation, gender identity, religion, disability, age, veteran status, ancestry, or national or ethnic origin. Equal Opportunity Employer/AA Women/Minorities/Veterans/Disabled

Interested in a career with meaningful impact? How about a collaborative work culture where curiosity is celebrated?

Join the world leader in assistive communication, where we help people with complex disabilities live up to their full potential by enabling them to express themselves, communicate with others and live more independently.