Payroll Associate -Remote

Community Veterinary Partners; Philadelphia (Philadelphia County); Remote; USD 50,000 - 70,000; Full time

Job summary

A veterinary service provider is seeking a Payroll Associate to support multi-state payroll processing for over 3500 employees. The role requires 3-5 years of payroll experience and proficiency with ADP WorkforceNow. Responsibilities include ensuring compliance with payroll policies, resolving discrepancies, and providing audit support. This position is remote and offers flexible work options.

Qualifications

• Minimum of 3 years’ experience with ADP’s WorkforceNow platform.
• Minimum 3-5 years’ payroll processing experience.
• In-depth understanding of payroll procedures and practices.

Responsibilities

• Ensure adherence to payroll policies and procedures.
• Calculate pro-rata salaries, garnishments, and adjustments.
• Research and resolve payroll-related issues.

Skills

Confidentiality

Thoroughness

Analytical Skills

Highly Organized

Integrity

Time Management

Resourcefulness

Tools

ADP WorkforceNow

MS Excel

MS Word

MS Outlook

Job description

Payroll Associate

FLSA Status: Salary Exempt
Employment Type: Full Time
Location: Remote
Reports to: Payroll Manager

Summary

Under the direction of the Payroll Manager, the Payroll Associate acts as liaison between location managers and the payroll processing department. Performs payroll related tasks and provides support for multi-state payroll, consisting of 3500+ employees. Ensures timely payroll processing and adherence to company policies and procedures. The coordinator maintains records in ADP’s Workforce Now payroll system, verifies payroll entries, performs calculations, and collects data for electronic storage. Requires an understanding of basic tax calculations, pro-rata salaries, garnishments, and commissions. Performs various reconciliations. Responsible for analyzing data, creating and maintaining spreadsheets and providing audit support. Requires a minimum of 3-5 years of payroll processing experience and prior history of working with ADP’s Workforce Now platform. Excellent oral and written skills required.

Essential Duties & Responsibilities

• Ensure adherence to payroll policies and procedures
• Excellent research, analytical, and payroll tax management skills
• Enforce timelines for timecard and payroll processing activities
• Calculates pro-rata salaries, garnishments, catch ups, PTO payouts and adjustments
• Communicates, collects, and resolves payroll matters between location managers and payroll processing team
• Research, analyze and resolve complex payroll-related issues and discrepancies
• Captures, records, and analyzes weekly payroll variances
• Connect with location managers to obtain missing documents
• Obtain required approvals for supplemental payments, incentives and bonuses
• Verifies payroll entries and supporting documentation
• PTO policy assignment and balance maintenance
• Responds to inquiries from location managers and staff, processors and support center staff
• Collect documents for electronic storage and manual filing
• Maintains various spreadsheets
• Review unused deductions and monitor goals
• Resolve issues with ADP support team
• Adhoc reporting and projects
• Audit support
• Reconciliations
• Completes VOEs and agency request forms
• Attends periodic HR and Payroll meetings
• Assists Payroll Manager with special projects

Supervisory Responsibilities

Preferred Education & Experience

The ideal candidate will have a demonstrated track record in payroll processing in the ADP WorkforceNow payroll system. Required experience includes:

• Minimum of 3 years’ experience with ADP’s WorkforceNow platform
• Minimum 3-5 years’ payroll processing experience
• Minimum 2-4 years’ payroll tax experience
• In-depth understanding of payroll procedures and practices, payroll laws, and payroll taxes

CERTIFICATIONS, LICENSES, REGISTRATIONS

N/A

COMPETENCIES

• Confidentiality
• Thoroughness
• Analytical Skills
• Highly Organized
• Integrity
• Time Management
• Resourcefulness

Computer Skills

To perform this job successfully, an individual should have knowledge of the ADP’s WorkforceNow, MS Excel Spreadsheet software, MS Word, MS Outlook.

Travel Requirements

No travel is expected for this position.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this Job, the employee is regularly required to sit and talk or hear as well as use of standard office equipment. The employee is occasionally required to stand and walk. The employee must occasionally lift and/or move up to 10 pounds. Specific vision abilities required by this job include close vision, color vision and ability to adjust focus.

WORKING ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Community Veterinary Partners is committed to equal opportunity in employment. It is the Company’s policy that equal employment opportunity be provided without regard to age, race, color, sex, religion, national origin, sexual orientation, disability, covered veteran status, or any other status protected by law.