Payroll Associate I

George Washington University; Ashburn, Northern (VA, KY); Hybrid; USD 60,000 - 75,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Retirement plan

Tuition benefits

Job summary

George Washington University is seeking a Payroll Specialist to administer timely and accurate payroll for all employees, ensuring compliance with federal and local laws. The role involves processing bi-weekly and monthly payrolls, reviewing error reports, and supporting ACH, verification, and imaging tasks.

The position requires a high school diploma or GED with payroll experience or a Bachelor’s degree in a related field.

Qualifications

• High school diploma or GED plus 3 years of payroll experience.
• Bachelor’s degree or higher in a relevant field.
• Experience with university payroll environment preferred.
• Strong attention to detail and ability to meet deadlines.
• Proficient in data entry and handling confidential information.

Responsibilities

• Process bi-weekly and monthly payrolls accurately and on time.
• Review payroll error reports and initiate corrections.
• Assist with ACH processes, voids, and stop payments.
• Handle employment verification and payroll-related inquiries.
• Image payroll documents and support check printing and deposit notifications.

Skills

Payroll processing

ACH processing

Direct deposit

Tax withholding

Employment verification

Data entry

Customer service

Education

High school diploma or GED

Bachelor’s degree or higher in a relevant field

Job description

Please see Special Instructions for more details.

Employer will not sponsor for employment Visa status

I. JOB OVERVIEW

Job Description Summary:

The Payroll Services Department within the Total Rewards Division is dedicated to providing accurate and timely services to employees and other stakeholders. We are responsible for paying all employees in compliance with federal and local labor laws. We have a commitment to embrace change that promotes increased productivity and we strive to exceed the expectations of our customers.

This position is responsible for the administration of payment to all employees for time worked in an accurate and timely manner in compliance with federal and local labor laws. Core responsibilities include reviewing requests for supplemental paychecks, calculating monies due and initiating payment, and reviewing payroll action forms and related transactions to modify employee records, including tax withholding certificates, direct deposit entry and employment verifications. This role reviews error reports during payroll processing and initiates changes, and gathers and reports statistical data on a monthly basis.

This position will work as part of the operations team in processing payroll in a timely and accurate manner to include both bi-weekly and monthly payrolls.

Responsibilities may also include:

• Supporting the Automated Clearing House ( ACH ) process.
• Processing voided checks and stop payments.
• Processing employment verification.
• Imaging of payroll documents.
• Supporting check printing, deposit notifications and distribution.

Additional responsibilities include:

• Reviewing payroll error reports and initiating changes to ensure timely and accurate payroll processing
• Reviewing payroll action forms and initiating transactions to modify employee records, including tax withholding certificates and work-state information for unemployment purposes
• Reviewing requests for supplemental paychecks, calculating amounts due, and initiating payment
• Responding to payroll-related inquiries in a timely, accurate, and professional manner via phone and email

Performs other related duties as assigned. The omission of specific duties does not preclude the supervisor from assigning duties that are logically related to the position.

Minimum Qualifications:

Qualified candidates will hold a high school diploma/ GED plus 3 years of relevant professional experience, or, a Bachelor’s degree or higher in a relevant area of study. Degree must be conferred by the start date of the position. Degree requirements may be substituted with an equivalent combination of education, training and experience.

Additional Required Licenses/Certifications/Posting Specific Minimum Qualifications:

Preferred Qualifications:

• Relevant fiscal experience and one year of automated payroll experience is preferred
• Previous experience in a University environment is desirable

GW offers a comprehensive benefit package that includes medical, dental, vision, life & disability insurance, time off & leave, retirement savings, tuition, well-being and various voluntary benefits. For program details and eligibility, please visit https://hr.gwu.edu/benefits-programs.

II. JOB DETAILS

Campus Location:

College/School/Department:

College/School/Department: Human Resource Management and Development (HRM&D)

Family

Family Human Resources

Sub-Family

Sub-Family Payroll

Stream

Stream Service and Support

Level

Level Level 3

Full-Time/Part-Time:

Full-Time/Part-Time: Full-Time

Hours Per Week: 40

Work Schedule:

Work Schedule: Monday - Friday 8:00 AM - 5:00 PM

Will this job require the employee to work on site?

Will this job require the employee to work on site? Yes

Employee Onsite Status

Employee Onsite Status Hybrid

Telework:

Telework: Yes

Required Background Check:

Required Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search

Special Instructions to Applicants:

Employer will not sponsor for employment Visa status

Internal Applicants Only?

Internal Applicants Only? No

Posting Number:

Posting Number: S014516

Job Open Date:

Job Open Date: 10/09/2026

Job Close Date:

If temporary, grant funded, Sponsored Project funded or limited term appointment, position funded until:

Background Screening Successful Completion of a Background Screening will be required as a condition of hire.

EEO Statement:

The university is an Equal Employment Opportunity employer that does not unlawfully discriminate in any of its programs or activities on the basis of race, color, religion, sex, national origin, age, disability, veteran status, sexual orientation, gender identity or expression, or on any other basis prohibited by applicable law.

Posting Specific Questions

Required fields are indicated with an asterisk (*).

• * Are you currently employed with The George Washington University?
  • No
  • Yes
• * For current GW employees, have you completed your Introductory Employment Period (IEP)? (As a reminder, employees in their IEP are not eligible to apply for other internal university staff and research positions until the IEP is complete.)
  • Yes, IEP complete
  • No, still in IEP
  • N/a - not a current GW employee
• * What is your salary range expectation?

  (Open Ended Question)

Documents needed to Apply

Required Documents

• Resume
• Cover Letter

Optional Documents

Human Resource
Management & Development

2013 H Street, NW, 3rd Floor
Washington, DC 20006