Payroll Assistant PA4352

Ring & DuChateau Consulting Engineers; Indian Head Park (IL); Hybrid; USD 85,000 - 125,000; Full time

Job summary

Ring & DuChateau Consulting Engineers is seeking a Payroll Assistant on a full-time contract basis to support payroll processing, maintain compensation records, verify timesheets, and ensure timely payments. The role requires strong numerical, organizational, and administrative skills while handling confidential information with discretion.

The ideal candidate will have 1–3 years in payroll or related admin, proficiency in Excel, and familiarity with payroll software.

Qualifications

• Associate's or bachelor's degree preferred in accounting/finance, business, HR.
• 1–3 years of payroll administration or related administrative experience.
• Basic understanding of payroll processing, deductions, and compensation records.
• Experience reviewing timesheets, maintaining records, and handling confidential information.
• Proficiency in Excel and Microsoft Office applications.
• Familiarity with payroll software, accounting systems, or HRIS is a plus.
• Strong numerical, organizational, analytical and problem-solving skills.
• Excellent written and verbal communication with strong attention to detail.
• Ability to manage multiple tasks, meet deadlines, and work independently.

Responsibilities

• Assist with processing employee payroll, including wages, overtime, bonuses, and deductions.
• Review timesheets and attendance records for accuracy and completeness.
• Maintain and update payroll records, compensation details, and payment information.
• Verify payroll data and identify discrepancies or missing information.
• Assist with calculating wages, deductions, reimbursements, and other adjustments.
• Prepare payroll reports, summaries, and supporting documentation.
• Respond to employee inquiries regarding pay statements and schedules.
• Support administration of tax forms, benefits deductions, and payroll documentation.
• Maintain confidentiality and follow payroll policies and data protection requirements.
• Collaborate with HR, Finance, and other departments to resolve discrepancies.
• Assist with payroll audits and ensure records are maintained for reporting and compliance.
• Monitor payroll deadlines and suggest workflow improvements.

Skills

Numerical skills

Organizational skills

Communication skills

Attention to detail

Education

Associate's or bachelor's degree in relevant field

Tools

Microsoft Excel

Payroll software

Job description

We are seeking a highly organized and detail-oriented Payroll Assistant to join our team on a full-time contract basis. The Payroll Assistant will be responsible for supporting payroll processing, maintaining accurate employee compensation records, verifying timesheets, assisting with payroll documentation, and ensuring timely and accurate payments. The ideal candidate will have strong numerical, organizational, and administrative skills, with the ability to handle confidential information and support payroll operations efficiently.

Key Responsibilities

• Assist with processing employee payroll, including regular wages, overtime, bonuses, and applicable deductions.
• Review timesheets, attendance records, and work-hour submissions for accuracy and completeness.
• Maintain and update employee payroll records, compensation details, and payment information.
• Verify payroll data and identify discrepancies, missing information, or inconsistencies.
• Assist with calculating wages, deductions, reimbursements, and other payroll-related adjustments.
• Prepare payroll reports, summaries, and supporting documentation for review.
• Respond to employee inquiries regarding pay statements, payroll schedules, and compensation records.
• Support the administration of tax forms, benefits deductions, and other payroll documentation.
• Maintain confidentiality and follow applicable payroll policies, procedures, and data protection requirements.
• Collaborate with Human Resources, Finance, and other internal departments to resolve payroll discrepancies.
• Assist with payroll audits and ensure records are properly maintained for reporting and compliance purposes.
• Monitor payroll deadlines and recommend improvements to payroll workflows and administrative procedures.

Qualifications

• Associate's or bachelor's degree in Accounting, Finance, Business Administration, Human Resources, or a related field preferred.
• 1–3 years of experience in payroll administration, accounting support, bookkeeping, or a related administrative role.
• Basic understanding of payroll processing, wage calculations, deductions, and employee compensation records.
• Experience reviewing timesheets, maintaining records, and handling confidential employee information.
• Proficiency in Microsoft Excel and other Microsoft Office applications.
• Familiarity with payroll software, accounting systems, or human resources information systems preferred.
• Strong numerical, organizational, analytical, and problem-solving skills.
• Excellent written and verbal communication skills with strong attention to detail.
• Ability to manage multiple assignments, maintain accurate documentation, and meet deadlines.
• Ability to work independently and collaborate effectively with cross-functional teams.

Compensation & Contract Benefits

Annual Contract Rate: $85,000–$125,000 per year, depending on experience, qualifications, and responsibilities.

Schedule: Full-time contract, approximately 40 hours per week, Monday through Friday.

Contract Duration: Initial contract assignment with potential for extension or renewal based on performance and business needs.

Work Arrangement: Remote or hybrid options may be available, depending on organizational requirements and company policies.

Professional Development: Opportunities for payroll training, accounting education, software training, and continuing professional development.

Career Growth: Build expertise in payroll administration, employee compensation, financial documentation, and payroll compliance.

Collaborative Environment: Work with Human Resources, Finance, and administrative teams to support accurate, timely, and efficient payroll operations.

Qualified candidates will be contacted for an interview.

Equal Opportunity Employer: We are committed to fostering an inclusive workplace. All qualified candidates will receive consideration for employment without regard to race, color, religion, gender, sexual orientation, national origin, genetics, disability, age, or veteran status.