Payroll Assistant Manager

Baltimore Orioles; Baltimore (MD); On-site; USD 65,000 - 80,000; Full time

Benefits offered by this job

Unlimited PTO

Paid holidays

Health insurance

Life insurance

401(k) with employer match

Tickets to home games

Job summary

Baltimore Orioles is hiring a Payroll Assistant Manager to oversee payroll for 1,200+ employees including MLB and MiLB players, with a focus on accuracy and compliance across biweekly and semimonthly cycles.

The role coordinates with HR and Accounting, ensuring tax compliance, benefits deductions, and year-end activities while driving process improvements and system enhancements. On-site in Baltimore, MD with occasional peak periods.

Qualifications

• 4+ years of payroll processing experience in a multi-state environment
• Familiarity with payroll tax laws, benefit deductions, and wage & hour laws
• Strong Excel skills and experience with general ledger integrations
• Working knowledge of payroll systems (e.g., ADP Workforce Now, UKG Pro)

Responsibilities

• Lead biweekly and semimonthly payroll processing for salaried and hourly staff
• Ensure compliance with federal, state, and local payroll tax regulations
• Review timesheets and deductions for accuracy
• Manage garnishments and benefits deductions
• Reconcile payroll accounts to the general ledger and produce GL reports
• Support year-end processes including W-2s and 1099s
• Liaise with third-party payroll providers (ADP, UKG Pro) and maintain system configurations
• Process HSA enrollments and 401(k) changes with vendors

Skills

Payroll processing

Attention to detail

Communication skills

Problem solving

Education

Accounting/Finance degree

CPP certification

Tools

ADP Workforce Now

UKG Pro

Job description

Job Title: Payroll Assistant Manager

Department: Finance & Payroll

Location: Oriole Park at Camden Yards – Baltimore, MD

Reports to: Payroll Manager

FLSA Status: Exempt

Position Type: Full-Time

Position Summary

The Payroll Assistant Manager will work with payroll staff to manage the entire payroll function for a company of 1,200+ employees with a mix of exempt, non-exempt, seasonal, and contracted staff. This role plays a vital part in ensuring timely and accurate payroll processing, tax compliance, and reporting while working collaboratively with HR and Accounting. The ideal candidate will bring strong technical knowledge, a high level of integrity, and a service-first mindset.

Key Responsibilities

• Lead the preparation and processing of biweekly and semimonthly payrolls for salaried and hourly, full-time and part-time employees, including MLB players, MiLB players, and coaching staff
• Ensure compliance with federal, state, and local payroll tax regulations and internal control standards
• Review timesheets, attendance records, and deductions for accuracy and completeness
• Manage garnishments, benefits deductions, and payroll adjustments
• Reconcile payroll accounts, including wages, bonuses, benefits, and taxes to the general ledger, and create and distribute GL reports in a timely and accurate manner
• Support year-end processes, including W-2 preparation and reporting for 1099s and other payroll forms
• Serve as a key liaison with third-party payroll providers (e.g., ADP, UKG Pro, MLB systems) and maintain updated payroll system configurations
• Process HSA enrollments with third-party vendors and oversee 401(k) changes and reports in ADP and, following the planned transition, UKG Pro
• Enter new benefits enrollments/life events and ensure accuracy of deductions
• Address employee inquiries regarding pay, withholdings, and tax filings in a timely and professional manner
• Assist with audits (internal, MLB, and external) by providing payroll documentation and reports
• Provide backup to Payroll Manager or Finance leadership as needed during absences or peak periods
• Identify and implement process improvements and system enhancements for payroll efficiency

Required Qualifications

• 4+ years of payroll processing experience in a multi-state environment
• Working knowledge of payroll systems (e.g., ADP Workforce Now, UKG Pro, or others)
• Familiarity with payroll tax laws, benefit deductions, and wage & hour laws
• Strong Excel skills and experience with general ledger integrations
• High attention to detail, accuracy, and confidentiality
• Excellent communication and customer service skills

Preferred Qualifications

• Bachelor’s degree in accounting, finance, or a related field
• CPP (Certified Payroll Professional) certification
• Experience in sports, entertainment, or unionized work environment
• Familiarity with MLB payroll and related league requirements

Key Attributes

• Ethical, dependable, and able to handle sensitive data with discretion
• Self-motivated and adaptable, with strong problem-solving skills
• Strong organizational and time-management abilities
• Collaborative mindset with the ability to work cross-functionally under tight deadlines

Work Environment

• This position is based on-site in Baltimore, MD
• Occasional evening and weekend work may be required during the season or fiscal deadlines

Disclaimer

The statements herein are intended to describe the general nature and level of work being performed by the employee in this position. The duties listed do not represent an exhaustive list of all responsibilities, duties, and skills required of a person in this position.

Equal Opportunity Statement

The Baltimore Orioles are an Equal Opportunity Employer. It is the policy of the Baltimore Orioles to ensure equal employment opportunity without discrimination or harassment on the basis of race (including hair textures, afro hairstyles, or protective hairstyles), color, national origin or ancestry, religion or creed, gender or sex (including pregnancy), age, disability, citizenship status, marital status, veteran’s status, genetic predisposition or carrier status, gender identity, sexual orientation, or any other characteristic protected by law.

The anticipated salary for this role is $65,000 - $80,000 annually depending on experience, plus bonus opportunity.

The Baltimore Orioles are committed to providing competitive pay and benefits for our employees.

The Baltimore Orioles provide generous benefits, including unlimited PTO, paid holidays, paid sick leave, health insurance (single and family), vision and dental coverage, life insurance, 401(k) plan with discretionary employer match, concession/merchandise discounts, free parking and complimentary baseball tickets to home games.

This information is being provided in accordance with the Maryland Equal Pay for Equal Work - Wage Range Transparency law.