Payroll Assistant - ADP Experience - Hybrid position

Intertek; Chicago (IL); Hybrid; USD 30,000 - 34,000; Full time

Benefits offered by this job

401(k) with company match

Medical, dental, vision benefits

Paid time off (PTO)

Tuition reimbursement

Job summary

Intertek is seeking a Payroll Assistant to support payroll processing for multiple entities using ADP Vantage and Fusion HCM. The role is based from Arlington Heights, IL with a hybrid schedule in the Greater Chicago area.

The ideal candidate has 2–4 years of payroll experience in a multi-state environment and strong Excel skills, plus the ability to handle confidential data and meet payroll deadlines. Travel may be required as business needs arise.

Qualifications

• High school diploma or equivalent.
• 2–4 years of relevant payroll experience in a multi-state environment.
• At least 1 year of experience with ADP.
• Strong Microsoft Excel skills.
• Demonstrated ability to maintain confidentiality and data accuracy.
• Ability to travel as business needs require.

Responsibilities

• Assist with processing new hires, employee data changes, and terminations in HRIS and payroll systems.
• Enter payable items and corrections into biweekly payroll batches.
• Process payroll, import timekeeping data, and ensure payroll deadlines are met.
• Review payroll reports and advise on corrections before processing.
• Verify data accuracy in HRIS and payroll systems.
• Prepare reports for audits.
• Respond to employee payroll inquiries and resolve discrepancies.
• Assist with acquisitions and payroll transitions.
• Set up new state/local tax authorities as needed.
• Handle wage-related requests and workers’ compensation reporting as needed.
• Provide backup support to teammates and adhere to Intertek policies.

Skills

ADP Experience

Payroll processing

Multi-state payroll

Excel skills

Data confidentiality

Attention to detail

Time management

Education

High school diploma

Tools

ADP Vantage

Fusion HCM

Job description

Payroll Assistant - ADP Experience - Greater Chicago area - Hybrid position

Intertek is searching for a Payroll Assistant to join our HR Department team based from our Arlington Heights, IL office. This is a fantastic opportunity to grow a versatile career in the HR Department!

The Payroll Assistant is responsible for assisting with the processing of payroll for multiple legal entities using ADP Vantage and Fusion HCM.

Intertek is continually innovating and evolving to reduce risk for consumers, brands and organizations in every sector and industry around the world. We go beyond Testing, Inspection and Certification of products: we are a Total Quality Assurance Provider to industries worldwide. Our Purpose: Bringing quality, safety, and sustainability to life.

Salary & Benefits Information

The salary range for this position is $22.00 - $25.00 per hour. Individual compensation packages are based on a variety of factors unique to each candidate including skill set, experience, qualifications, and other job‑related reasons.

In addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more.

What you’ll do:

• Assist with processing new hires, employee data changes, and terminations in the HRIS and payroll systems
• Assist with entering payable items and corrections into biweekly payroll batches
• Process payroll, import timekeeping data, and ensure payroll is completed within established timeframes
• Review payroll reports and provide feedback to the Senior Employee Services Lead regarding corrections or changes before payroll is processed
• Validate the accuracy of data in both HRIS and payroll systems
• Assist with preparing reports required for audits
• Respond to employee payroll inquiries and resolve payroll discrepancies promptly and accurately
• Assist with acquisitions and payroll transitions
• Set up new state and local tax authorities as needed
• Complete various wage‑related requests
• Assist with workers’ compensation reporting as needed
• Process check adjustments, voids, manual check updates, reissues, overpayments, and other irregular payroll transactions
• Serve as a backup to other team members as needed
• Comply with all Intertek policies and procedures
• Complete other projects and special assignments as requested
• Provide general administrative support to the department as needed

What it takes to be successful in this role:

• High school diploma or equivalent required
• 2–4 years of relevant payroll experience in a multi‑state environment
• At least 1 year of experience working with ADP
• Strong Microsoft Excel skills
• Demonstrated ability to maintain confidentiality and ensure data accuracy and integrity
• Highly organized with the ability to manage multiple priorities, shifting deadlines, and competing demands in a fast‑paced environment
• Strong customer service skills with a proactive approach to resolving issues and developing solutions to prevent employee data problems
• Excellent attention to detail, prioritization, organization, and time‑management skills
• Strong verbal, written, and presentation communication skills
• Ability to effectively collaborate and interact with employees, managers, and other stakeholders
• Proficiency in the technical and administrative skills required to perform the essential job duties
• Customer‑focused and committed to delivering high‑quality work
• Commitment to Intertek’s 10X Energies and conducting business the right way
• Knowledge of and adherence to workplace safety practices and policies
• Ability to travel as business needs require

Intertek: Total Quality. Assured.

Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer‑focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.

Intertek is a drug‑free workplace. As a condition of employment, certain positions may be required to pass a pre‑employment drug test based on the type of work that will be performed.

We Value Diversity

Intertek’s network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.

For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email [e-mail] or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.

• Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.

About Us

Intertek is a leading Total Quality Assurance provider to industries worldwide. Our network of more than 1,000 laboratories and offices in more than 100 countries, delivers innovative and bespoke Assurance, Testing, Inspection and Certification (ATIC) solutions for our customers' operations and supply chains. Working at Intertek means joining a global network of state‑of‑the‑art facilities and passionate people who deliver superior customer service with a purpose of bringing quality, safety, and sustainability to life.