Payroll and Timekeeping Analyst

Foundation Health Partners; Fairbanks (AK); On-site; USD 3,922,027 - 6,128,942; Full time

Benefits offered by this job

Onsite gym

Wellness programs

Discount programs

Tuition assistance

Student loan forgiveness

401k with employer match

Job summary

Foundation Health Partners is seeking a payroll professional in Fairbanks, Alaska to compile, verify, maintain, and distribute payroll data and create reports for the automated payroll process. The role supports payroll on Workforce Management, handles garnishments, taxes and year-end forms, and coordinates with vendors and managers.

This on-site position requires an Associate degree in accounting/finance (or equivalent) with 2+ years of payroll system experience.

Qualifications

• Requires an Associate’s degree in accounting, finance or related field, or equivalent knowledge and/or experience in payroll or finance.
• Must have at least two (2) years of experience working with payroll systems under limited supervision.
• Knowledge of state and federal law as applicable to garnishments, employment taxes and benefits.
• Demonstrated leadership, organizational, communication and customer service skills; strong analytical and mathematical abilities; ability to prioritize multiple projects; maintain confidentiality; strong computer skills.

Responsibilities

• Maintains, updates, and tests payroll and timekeeping systems; creates, updates and reviews spreadsheets and reports; troubleshoots system problems.
• Ensures accurate tracking and timely reporting of federal and state taxes; adjusts taxable earnings, wages, time accruals, and deductions; prepares year-end W2 forms.
• Identifies and corrects errors in pay; audits time records; researches GL errors; tracks, adjusts and refunds deductions as needed.
• Processes garnishments, wage assignments and levies; communicates withholding amounts to employees, creditors and agencies; maintains employee files.
• Manages PTO accruals and adjustments; runs queries and audits time accruals; informs Finance of necessary entries.
• Provides training to time card editors; assists employees and management with the time and attendance system; can perform full payroll in absence of payroll manager.

Skills

Payroll systems

Leadership

Communication

Analytical skills

Mathematical skills

Confidentiality

Office software

Education

Associate degree in accounting or finance

Bachelor's degree in accounting/finance (preferred)

Certified Payroll Professional (CPP) (preferred)

Tools

Lawson

Kronos

Job description

Job Overview

This position is responsible for compiling, verifying, maintaining, and distributing payroll related data, provides reports/spreadsheets related to payroll, systems support, and training to managers for the automated payroll process. This position also supports payroll on Workforce Management, special committees /projects. This position coordinates and processes specific legislated payroll responsibilities involving tax concerns, child support orders, tax levies and garnishments.

Pay & Benefits

• Compensation $28.47 to $44.49 hourly wage based on experience and education
• Additional Pay: Shift Differential, Annual Increases, Paid Time Off
• Benefits: medical, vision, dental, 401k with employer match
• Education Benefits: FHP Tuition Assistance, Student Loan Forgiveness
• Other Benefits: Onsite Gym, Wellness Programs, Discount programs, The Learning Center (childcare services)
• Schedule
  • EXEMPT Full-time, 40 hours per week, 5x8 hour day shifts Monday - Friday

On-Site Requirement

This role is intended to be performed on-site and requires in-person attendance.

About Fairbanks Memorial Hospital

Fairbanks Memorial Hospital is a non-profit facility owned by the Greater Fairbanks Community Hospital Foundation. A Joint Commission-accredited facility with 152 licensed beds, Fairbanks Memorial Hospital is the primary referral center for residents of Alaska's interior with a strong patient-to-nurse ratio and Shared Leadership Infrastructure. In addition to our exceptional clinical environment, our location offers incomparable lifestyle rewards away from work. In Fairbanks, small-town living, spectacular natural beauty and endless recreation combine to create a one-of-a-kind place to live, work and play.

Responsibilities

• Maintains, updates, and tests payroll and timekeeping systems. This position creates, updates and reviews spreadsheets and reports, and troubleshoots system problems. Imports files to and exports files from applicable payroll and timekeeping systems. Maintains a strong relationship with technology partners and vendors. Stays current on payroll related system and regulatory updates. Regularly interfaces with payroll software vendor. Identifies and develops audits/query reports to ensure compliance and prevent errors related to payroll processing.
• Ensures accurate tracking and timely reporting of federal and state taxes in compliance with IRS and state mandates. Calculates adjustments in multiple systems to correct taxable earnings errors, add or reduce wages, time accrual and employee deductions. Prepares and reviews year-end W2 forms.
• Identifies and corrects errors in pay. Calculates and corrects time records, corrects payment and deduction information, and generates manual checks as needed. Audits contracted employee time records for completeness and accuracy. Assist accounting by researching errors in the general ledger. Properly tracks, adjusts and/or refunds deductions as necessary.
• Processes all garnishments, wage assignments and levies to ensure all legal requirements are met. Calculates employee exempt earnings and deduction amounts for input into the payroll system. Coordinates communication of withholding amount to employee, creditor, governmental agency or attorney. Maintains employee files and logs.
• Ensures accurate placing, processing and tracking of accruals, deductions and adjustments of the PTO plan(s) in place. Develop and run queries, audit and monitor time accrual transactions. Advises Finance when adjusting entries are necessary.
• Assists employees and management with the time and attendance system. Provides weekly, monthly and/or special requested reports. Provides training to time card editors requiring assistance.
• Able to perform a full payroll process in the absence of the payroll manager.

Qualifications

• Requires an Associate’s degree in accounting, finance or related field, or equivalent knowledge and/or experience in payroll or finance.
• Must possess at least two (2) years of experience working with payroll systems under limited supervision.
• Must possess knowledge of state and federal law as applicable to garnishments, employment taxes, employee benefits and /or employment issues.
• Must possess the ability to demonstrate leadership, organizational, communication (written and oral) and customer service skills; Proven analytical and mathematical skills and ability to prioritize multiple projects and work with minimal supervision; Demonstrated ability to maintain a calm and professional demeanor and maintain confidentiality of sensitive information; Strong computer skills and the ability to create complex spreadsheets and databases.
• Knowledgeable of office desktop software products.

Preferred Qualifications

• Bachelor's degree in accounting, finance or related field preferred.
• Experience with Lawson And Kronos Systems preferred.
• Certified Payroll Professional (CPP) preferred.
• Additional Related Education And/or Experience Preferred.

Equal Employment Opportunity Statement

Foundation Health Partners is an EEO/AAP employer; qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.