Payroll and Benefits Specialist

InProduction, Inc.; Ashland (VA); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical, Dental, and Vision Insurance

401K Match

Paid Holidays

Paid Vacation

Per-Diem

Job summary

InProduction, Inc. is seeking a Payroll & Benefits Specialist to manage payroll for 500+ employees across multiple states and administer benefit programs including 401(k). The role emphasizes accuracy, compliance, and customer service to employees regarding pay and deductions.

The candidate will process bi-weekly and weekly payroll, maintain records, and ensure timely tax reporting and year-end tasks while upholding confidentiality and data integrity.

Qualifications

• High school diploma required; bachelor’s degree preferred.
• 3–5 years of payroll, HRIS and benefits experience.
• Experience with Paychex or similar payroll software and MS Office.

Responsibilities

• Process bi-weekly and weekly payroll for 500+ employees in a multi-state environment.
• Administer enrollments and terminations for benefits and 401(k).
• Maintain benefit records, COBRA enrollments, and payroll data accuracy.
• Prepare payroll and benefits reports and reconcile payroll items to GL.
• Ensure compliance with federal, state, and local payroll laws.

Skills

Analytical skills

Communication skills

Organizational skills

Attention to detail

Self-starter

Education

High school diploma

Bachelor’s degree preferred

Tools

Paychex

Microsoft Office

Job description

InProduction is the leading provider of temporary seating, staging, structures, and scenic production for the U.S. live events industry. The Company is a valuable partner to event organizers throughout the entire venue transformation process, with core services including design and fabrication, delivery and installation, on-site execution, and tear down. These services span a variety of end verticals including golf, motorsports, music festivals, other sports & entertainment, and corporate events. InProduction maintains a total commitment to excellence for an exceptional outcome at every event.

The Company is backed by ZMC. ZMC is a leading private equity firm comprised of experienced investors and executives who invest in, and manage, a diverse group of media and communications enterprises. Founded in 2001, ZMC’s investment philosophy centers on operational value creation driven by targeted investment themes, deep sector expertise, and strong partnerships with industry and operating executives. ZMC approaches its investments in collaboration with management teams and has a successful track record of actively adding value to portfolio companies.

Come join us! Check out our web page https://www.inproduction.com/

The Payroll & Benefits Specialist administers activities relating to the company payroll, and benefits processing for 500+ employees. Ensuring employee hours are accurate, and employees are paid on time. Responsibilities also include payroll tax reporting, benefit records administration and payroll and time keeping system maintenance.

Job Duties & Responsibilities

• Supports the Sr Manager of Payroll & Benefits in processing bi-weekly and weekly payroll for 500+ employees in a multi-state environment.

• Administer employee benefit programs, including enrollments and terminations for company benefits and 401k.

• Keep record of benefit plan participation such as medical insurance, 401K etc. and promptly remit premiums to benefit provider.

• Administers online COBRA enrollments/changes.

• Maintains complete employee personnel files, records, and other documentation for employees.

• Maintain payroll record in relevant systems; collects, calculates and enters payroll data into the payroll processing system.

• Audits time sheets, time card reports and payroll registers for accuracy.

• Process new hires, terminations, status changes, LOA’s, tax changes, deductions, direct deposits, rate changes, adjustments and special pays.

• Updates payroll records based on approved changes.

• Provide prompt, friendly and efficient customer service to employees who have questions regarding their pay, deductions, or the payroll process.

• Maintain a high degree of confidentiality on payroll data and other sensitive information while ensuring access to authorized individuals only.

• Comply with all federal, state, and local legal requirements relating to payroll and benefits.

• Prepare and distribute payroll, benefits, and personnel reports as directed.

• Reconcile payroll-related items i.e. gross pay, deductions, etc. to source documents prior to processing. Ensure payroll items have the correct GL coding to ensure accurately entering payroll into the general ledger.

• Process accurate and timely quarter and year-end payroll reporting when necessary i.e. W-2’s, tax returns etc.

• Perform other duties as assigned.

• High school diploma required; bachelor’s degree preferred. In lieu of a degree, 7+ years of relevant experience will be considered.

• 3-5 years of experience administering payroll, HRIS and benefits processes required. Work experience should include knowledge of basic human resources, multi-state payroll practices, benefits administration, and compliance or other related experience.

• Excellent communication, analytical, organizational skills.

• Attention to detail and deadline orientated.

• Professional manner with excellent customer service skills.

• Experience with Paychex software or similar payroll application preferred.

• Experience with Microsoft Office applications

• Possess strong analytical, critical thinking and judgment skills.

• Acts to raise issues to proper level.

• Holds self and others accountable for results.

• Desire to help to automate, streamline and document processes.

• Self-starter with effective verbal and written communication skills.

• Ability to occasionally lift office products and supplies up to 20 pounds.

Compensation: $70,000 - $80,000 annual salary

Medical, Dental, and Vision Insurance

401K Match

Paid Holidays

Paid Vacation

Per-Diem