Payroll and Benefits Manager, US

SureWerx; Elgin (IL); Hybrid; USD 90,000 - 130,000; Full time

Job summary

SureWerx, a leading safety and equipment manufacturer, is seeking a Payroll and Benefits Manager for the US. Based at our US Headquarters in Elgin, IL, this full-time hybrid role manages end-to-end US payroll and benefits across multiple states and locations, supports acquisitions, and partners with Finance, HR, and vendors to ensure accuracy, compliance, and process improvements.

You will lead payroll governance, benefit programs, open enrollment, HRIS integrations, and regulatory compliance

Qualifications

• Bachelor’s degree in HR, Accounting, Finance, Business Administration, or related field.
• 7+ years of progressive payroll and benefits experience.
• Experience processing multi-site, multi-state U.S. payrolls.
• Experience with HRIS/payroll platforms Paychex, Dayforce and HiBob.
• Experience with mergers, acquisitions or business integrations.
• Strong knowledge of federal and state payroll regulations.
• Advanced Excel and data analysis capabilities.

Responsibilities

• Manage end-to-end payroll processing for U.S. employees across states and sites.
• Oversee benefits administration including open enrollment and vendor relations.
• Lead payroll compliance, audits, and year-end reporting.
• Support mergers, acquisitions and HRIS integrations.
• Drive process improvements and payroll governance with cross-functional teams.

Skills

Analytical skills

Auditing

Reconciliation

Advanced Excel

Data analysis

Communication skills

Bilingual English/Spanish

Portuguese language skills (plus)

Education

Bachelor's degree in HR/Accounting/Finance/Business Admin

CPP designation preferred

Tools

Paychex

Dayforce

HiBob

Job description

SureWerx is a leading manufacturer of innovative safety, tool and equipment products and solutions.Since 1957, we’ve been trusted to keep all who use our products safe in even the most challenging environments.Today, our growing family of world-leading brands serves customers and partners across the U.S., Canada and Europe.

At SureWerx, you’ll have the opportunity to challenge yourself in a supportive, growth-oriented culture of industry leaders.You’ll help chart our future as we continue to expand into new products, services and markets.And we’ll invest in your career development, enabling you to grow and succeed.

SureWerx continues to grow, and as a result, we are looking for a Payroll and Benefits Manager, US.The Payroll and Benefits Manager is responsible for the strategic and operational management of all U.S payroll and benefits programs across multiple locations and states.This role oversees end-to-end payroll processing, benefits administration, payroll compliance, leave administrations, audits, vendor relationships, acquisition support, and continuous process improvement

Based at our US Headquarters in Elgin, IL, this is a full-time, hybrid position requiring a minimum of (3) days per week onsite.The position plays a critical role in supporting organizational growth, including the integration of newly acquired companies into payroll benefits, timekeeping and HRIS platforms.

KEY RESPONSIBILITIES:

Payroll Administration & Compliance

• Manage and execute end-to-end payroll processing for all U.S. employees across multiple states and locations.
• Ensure accurate and timely processing of regular, off-cycle, bonus, commission and termination payrolls.
• Oversee payroll tax compliance, wage and hour requirements, garnishments, state-specific regulations, and year-end reporting.
• Review and audit payroll transactions to ensure accuracy and compliance with company policies and applicable laws.
• Partner with Finance to ensure payroll reconciliations, funding requirements, accruals, and reporting are completed accurately.
• Manage payroll-related audits and support internal and external auditors as required.
• Ensure proper documentation, controls and payroll governance practices are maintained.
• Monitor legislative and regulatory changes impacting payroll and recommend necessary process updates.
• Develop and maintain payroll standard operating procedures (SOPs), workflows, and controls.
• Lead payroll system enhancements and process improvements to increase efficiency, capability and compliance.

Benefits Administration

• Manage all U.S. employee benefit programs, including medical, dental, vision, life insurance, disability and retirement plans.
• Serve as the primary liaison with brokers, insurance carriers, third-party administrators, and other benefit vendors.
• Lead annual open enrollment activities, employee communications, education sessions, and system administration.
• Oversee benefit enrollments, changes, terminations, life events, COBRA administration, and employee inquiries.
• Reconcile benefit invoices, carrier billing statements, and payroll deductions to ensure accuracy.
• Ensure compliance with ERISA, ACA, HIPAA, COBRA and other benefit-related regulations.

Acquisitions, Integrations & HRIS Management

• Serve as the Payroll and Benefits lead for mergers, acquisitions, and business integrations.
• Lead employee onboarding into payroll, benefits, timekeeping, and HRIS systems.
• Coordinate payroll setup, tax registrations, benefits eligibility, vendor transitions and employee communications.
• Ensure successful transition of employees with minimal disruption to payroll and benefits services.

Leadership & Process Improvement

• Drive continuous improvement initiatives to enhance accuracy, compliance, efficiency, and employee service delivery.
• Serve as the business lead for payroll and benefits related projects, upgrades and system enhancements.
• Partner with HRIS team to develop automated workflows, integrations, reporting capabilities, and process improvements.
• Serve as the subject matter expert and escalation point for complex payroll and benefits matters.
• Build and maintain strong partnerships across HR, Finance, Operations and executive leadership team.

QUALIFICATIONS:

Required Experience

Bachelor’s degree in Human Resources, Accounting, Finance, Business Administration, or a related field.

Certified Payroll Professional (CPP) designation preferred.

7+ years of progressive payroll and benefits experience.

Extensive experience processing end-to-end, multi-site, multi-state U.S. payrolls.

Experience supporting both hourly and salaried employee populations.

Experience supporting manufacturing, distribution, industrial, or multi-location organizations.

Experience with HRIS and payroll platforms such as Paychex, Dayforce and HiBob preferred.

Experience supporting mergers, acquisitions, or business integrations.

Expert knowledge of federal and state payroll regulations.

Excellent analytical, auditing and reconciliation skills.

Ability to manage multiple priorities and deadlines in a fast-paced environment.

Advanced Excel and data analysis capabilities.

Strong customer service orientation and problem-solving capabilities.

Excellent interpersonal and communication skills.

Bilingual English/Spanish strongly preferred.

Portuguese language skills are a plus.

SureWerx USA Inc. is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment. All employment decisions at SureWerx are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, past or present military service, family medical history or genetic information, family or parental status, or any other status protected by the laws or regulations in the locations where we operate. SureWerx will not tolerate discrimination or harassment based on any of these characteristics.

Applicants must have valid authorization to work in the United States for any employer and must not require, now or in the future, visa sponsorship or visa transfer.

WE STRIVE TO THE BEST GLOBAL LEAD IN SAFETY INNOVATION.

BE SMART. BE SAFE. BE SURE.

WE STRIVE TO THE BEST GLOBAL LEAD IN SAFETY INNOVATION.