Payroll and Benefits Coordinator (Long Term Substitute)

ROE; Libertyville (IL); On-site; Full time

Job summary

A leading school district is seeking a Payroll and Benefits Coordinator to manage payroll processing and employee benefits. The role requires maintaining accurate records, ensuring compliance with laws, and providing support to employees regarding payroll inquiries. Ideal candidates will have strong organizational and communication skills, along with experience in school district payroll functions.

Qualifications

• 2 or more years of experience working with School District payroll preferred.

Responsibilities

• Processes all payrolls and distributes payments in a timely and accurate manner.
• Identifies and researches discrepancies of payroll information.
• Administers benefits for employees including health, dental, vision, and life insurance.

Skills

Organizational Skills

Interpersonal Skills

Communication Skills

Education

High School Diploma

Associate's Degree

Job description

Position Type:
Secretarial/Clerical/ Payroll

Date Posted:
5/16/2025

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Location:
Fremont District Office

District:
Fremont School District 79

High School Diploma

Associate's Degree preferred

2 or more years of experience working with School District payroll preferred

Processes all payrolls and distributes payments in a timely and accurate manner.

Processes all time sheets/work-time entries for each payroll period in a timely manner, including calculating, verifying, and data entry.

Identifies and researches discrepancies of payroll information and/or documentation, e.g., time sheets, salary, stipends, benefit deductions, etc.

Reconciles payroll withholding/deduction checks to billing and makes timely monthly payments to insurance companies and government agencies.

Completes and files timely payroll returns and reports as required by IRS, TRS, IMRF, and all other agencies of local, state or federal government. Act as the authorized agent for applicable agencies.

Process all garnishments received in a confidential manner, ensures all deadlines are followed, proper withholdings are made, and amounts of deductions meet state and federal guidelines.

Maintains records and files, which adequately document payroll activities, e.g., time sheets, extra duty sheets, W-2, W-4, etc.

Accurately reflects all taxable income in employee compensation.

Collects, records, and processes all required state and federal documents.

Compiles statistical and payroll data from a variety of sources for the purpose of providing summaries to other personnel and/or ensuring compliance with established guidelines.

Assists with audit preparation and income verification as needed.

Maintains a high degree of confidentiality regarding payroll functions and employee records information.

Manages tax sheltered annuity payments.

Facilitates new employee benefit orientation.

Administers benefits for employees including health, dental, vision, and life insurance.

Coordinates annual open enrollment of benefits.

Maintains insurance census.

Administers COBRA insurance.

Reconciles eligible employee benefits with monthly vendor invoices.

Responds to all employee inquiries related to payroll and benefits with a customer-focused demeanor.

Demonstrates excellent organizational, interpersonal, oral and written communication skills with ability to engage in positive relationships with administrators, staff, parents, students, and community members.

Performs other duties as assigned by the Assistant Superintendent of Finance and Operations or Superintendent of Schools.

$53.00/hour

Join the Fremont School District 79 Team



Fremont School District 79 is seeking a Payroll and Benefits Coordinator (Long Term Substitute) effective immediately.

REPORTS TO: Assistant Superintendent of Finance and Operations

QUALIFICATIONS:

• High School Diploma
• Associate's Degree preferred
• 2 or more years of experience working with School District payroll preferred

POSITION SUMMARY:

The Payroll and Benefits Coordinator maintains a working knowledge of processing payroll, including benefits, employment contracts, and state and federal compensation and labor laws. The Payroll and Benefits Coordinator ensures accurate processing and recording of District payroll, participates in data entry for payroll processing, and administers employee benefits. Provides other records and reports as requested by the Assistant Superintendent of Finance and Operations.

PRIMARY RESPONSIBILITIES:

• Processes all payrolls and distributes payments in a timely and accurate manner.

• Processes all time sheets/work-time entries for each payroll period in a timely manner, including calculating, verifying, and data entry.

• Identifies and researches discrepancies of payroll information and/or documentation, e.g., time sheets, salary, stipends, benefit deductions, etc.

• Reconciles payroll withholding/deduction checks to billing and makes timely monthly payments to insurance companies and government agencies.

• Completes and files timely payroll returns and reports as required by IRS, TRS, IMRF, and all other agencies of local, state or federal government. Act as the authorized agent for applicable agencies.

• Process all garnishments received in a confidential manner, ensures all deadlines are followed, proper withholdings are made, and amounts of deductions meet state and federal guidelines.

• Maintains records and files, which adequately document payroll activities, e.g., time sheets, extra duty sheets, W-2, W-4, etc.

• Accurately reflects all taxable income in employee compensation.

• Collects, records, and processes all required state and federal documents.

• Compiles statistical and payroll data from a variety of sources for the purpose of providing summaries to other personnel and/or ensuring compliance with established guidelines.

• Assists with audit preparation and income verification as needed.

• Maintains a high degree of confidentiality regarding payroll functions and employee records information.

• Manages tax sheltered annuity payments.

• Facilitates new employee benefit orientation.

• Administers benefits for employees including health, dental, vision, and life insurance.

• Coordinates annual open enrollment of benefits.

• Maintains insurance census.

• Administers COBRA insurance.

• Reconciles eligible employee benefits with monthly vendor invoices.

• Responds to all employee inquiries related to payroll and benefits with a customer-focused demeanor.

• Demonstrates excellent organizational, interpersonal, oral and written communication skills with ability to engage in positive relationships with administrators, staff, parents, students, and community members.

• Performs other duties as assigned by the Assistant Superintendent of Finance and Operations or Superintendent of Schools.

SALARY INFORMATION:

• $53.00/hour