Payroll and Benefits Coordinator

True North Classical Academy; Miami (FL); Hybrid; USD 38,000 - 52,000; Full time

Job summary

True North Classical Academy in Miami, FL is seeking a Payroll/Benefits Coordinator to support our faculty and staff with day-to-day HR operations. This role emphasizes accuracy in time-tracking, benefits administration, and compliant onboarding for new hires.

The ideal candidate will have 1–3 years of payroll/benefits experience, proficiency with Paylocity, and a strong attention to detail. A Bachelor’s in HR or related field is preferred, with a passion for our classical education mission.

Qualifications

• Bachelor’s degree in HR, business, or related field.
• 1–3 years of payroll and benefits experience.
• Experience with HRIS, especially Paylocity.
• Ability to handle confidential information with discretion.
• Excellent written and verbal communication.
• Aligned with True North’s classical education mission and values.

Responsibilities

• Serve as first point of contact for HR inquiries.
• Administer benefits programs and 401k enrollment.
• Support annual HR and financial compliance audits.
• Manage time-entry and payroll processing in Paylocity.
• Oversee onboarding and new hire paperwork.
• Assist recruiting by posting jobs and coordinating interviews.

Skills

Attention to detail

Communication

Discretion

Customer service

Mission alignment

Education

Bachelor’s degree in HR, Business Administration, or related field

Tools

Paylocity

HRIS

Job description

About True North Classical Academy

At True North Classical Academy, our mission is to develop the moral character and intellectual capacity of our students through a rigorous classical education. To achieve this, we rely on a dedicated team of educators and staff. We are seeking an organized and empathetic Human Resources Coordinator to ensure our team is supported, our administrative processes run flawlessly, and our school remains compliant so our teachers can focus on what they do best: shaping the minds of our scholars.

Position Overview

The Payroll/Benefits Coordinator is the frontline of support for our faculty and staff, handling the day-to-day administrative operations of the Payroll/Benefits department. This role is highly transactional and detail-oriented, requiring a professional who can gracefully manage employee inquiries, oversee time-entry compliance in Paylocity, administer benefits, and ensure every new hire is properly onboarded and cleared to work in a school environment.

Key Responsibilities

Employee Support & Administration

• First Point of Contact: Monitor and manage the primary HR inbox, serving as the first line of support for daily employee inquiries regarding policies, benefits, and general HR matters.

• Benefits Management: Administer employee benefit programs, including health insurance and 401k plans. Assist staff with enrollment, qualifying life events, and general benefits questions.

• Audit Assistance: Play a key supportive role in annual HR and financial compliance requirements, specifically gathering and organizing data for the annual 401k audit and workers' compensation audits.

Payroll & Time Systems (Paylocity)

• Time & Attendance: Oversee the time-entry process across the organization using Paylocity. Ensure all hourly employees submit timesheets accurately and managers approve them on time.

• Payroll Processing: This role processed payroll on a bi-weekly cadence, ensuring all data in the payroll system (hours worked, PTO taken, deduction updates) 100% accurate.

Onboarding, Compliance & Recruiting Support

• School Compliance: Manage the rigorous background check and fingerprinting process required for all school personnel. Ensure all state and local compliance standards are met before an employee’s first day.

• Onboarding: Facilitate the new hire onboarding experience, ensuring all necessary employment paperwork, I-9s, and tax forms are completed and filed accurately.

• Recruiting Assistance: Provide administrative support to the recruiting lead by helping to post job descriptions, organize applicant tracking, and coordinate interview schedules as needed.

Qualifications & Skills

• Education: Bachelor’s degree in Human Resources, Business Administration, or a related field.

• Experience: 1–3 years of Payroll and Benefit experience. Prior experience in an educational setting is highly preferred but not required.

• Systems Proficiency: Experience with HRIS platforms is required; hands-on experience with Paylocity is a major plus.

• Discretion & Detail: Exceptional attention to detail and a proven ability to handle highly sensitive, confidential personnel information with absolute discretion.

• Communication: Strong written and verbal communication skills, with a customer-service mindset toward supporting staff.

• Mission Alignment: A strong resonance with True North’s classical education mission and core values.

Background Screening Requirement: In accordance with House Bill 531, candidates must complete Clearinghouse screening: https://info.flclearinghouse.com