Payroll and Benefits Administrator

AMERICAN 3B SCIENTIFIC, L.P.

Sarasota (FL)

On-site

USD 60,000 - 75,000

Full time

14 days+

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Job summary

A leading scientific firm in Sarasota, FL is seeking a Payroll and Benefits Administrator to manage multi-entity payroll and employee benefits while ensuring compliance and accuracy. The ideal candidate will have over 3 years of relevant experience, strong accounting knowledge, and the ability to drive internal controls. This role offers a competitive salary range of $60,000 to $75,000, with opportunities for professional growth in a dynamic environment.

Qualifications

3+ years of payroll administration experience; benefits administration experience strongly preferred.
Strong understanding of payroll accounting, internal controls, and balance sheet reconciliations.
Experience with multi-state payroll and state tax registrations (withholding and SUTA).

Responsibilities

Process accurate and timely payroll for salaried, hourly, and commissioned employees.
Coordinate payroll calendars, off-cycle payrolls, and special payroll runs as needed.
Execute and maintain internal controls over payroll and benefits.

Skills

Payroll accounting

Internal controls

Attention to detail

Education

Associate or Bachelor’s degree in Accounting, Finance, Human Resources

Tools

NetSuite

QuickBooks Online

Job description

3 days ago Be among the first 25 applicants

The Payroll and Benefits Administrator is responsible for administering multi‑entity, multi‑state payroll and employee benefits while ensuring accurate accounting treatment, regulatory compliance, and strong internal controls. This role serves as a key liaison between Payroll, HR, Finance, and external service providers, and plays a critical role in audit readiness, SOX‑style controls, and tax data support. The ideal candidate has hands‑on payroll experience, a strong understanding of accounting fundamentals, and the ability to operate effectively in a controlled financial environment.

Key Responsibilities

Payroll Administration

Process accurate and timely payroll for salaried, hourly, and commissioned employees usingPaydayandCorporate Payroll Services.
Administer multi‑state payroll in compliance with federal, state, and local regulations.
Set up and maintainstate tax registrations, including withholding andstate unemployment (SUTA) accounts, as required.
Maintain complete and accurate payroll records, including earnings, deductions, garnishments, and employer tax obligations.
Coordinate payroll calendars, off‑cycle payrolls, and special payroll runs as needed.
Support year‑end payroll activities including W‑2 preparation, payroll tax filings, and audits.

Payroll Accounting & Reconciliations

Prepare, review, and post payroll‑related journal entries to:
NetSuite
QuickBooks Online
Reconcile payroll expense and liability accounts monthly, including wages, payroll taxes, benefits, retirement plans, and accrued payroll.
Ensure payroll data reconciles between payroll systems and accounting systems and investigate variances in a timely manner.
Support the monthly close process and provide payroll‑related schedules to Finance.

Internal Controls, Audit & Compliance

Execute and maintaininternal controls over payroll and benefits, including documented review, approval, and reconciliation procedures.
SupportSOX‑style control environments, including evidence retention, segregation of duties, and control testing support.
Prepare and maintain payroll and benefits documentation required forinternal and external audits.
Respond to audit inquiries and provide detailed payroll, benefits, and tax support schedules.
Identify control gaps or process improvement opportunities and partner with Finance to remediate issues.

Commissions

Learn company commission plans and policies.
After mastering payroll processing, calculate, validate, and process commissions in accordance with approved plans and internal controls.
Coordinate commission reporting, accruals, and reconciliations with Finance.

Benefits Administration

Administer employee benefits programs including medical, dental, vision, disability, and retirement plans.
Ensure payroll benefit deductions accurately reflect employee elections.
Reconcile payroll benefit deductions tobenefit provider invoices, researching and resolving discrepancies.
Maintain accurate benefits records and coordinate with brokers and benefit providers on enrollments, changes, and renewals.

Tax & Regulatory Support

Gather and prepare payroll‑and benefits‑related data required forpreparation of federal, state, and local income tax returns.
Support the Finance team and external tax advisors by providing schedules related to payroll expense, payroll taxes, benefits, and headcount.
Assist with responses to tax notices, payroll tax inquiries, and information requests.

Expense Reports (Secondary / Collaborative Responsibility)

Partner with the Finance team to review and process employee expense reports and reimbursements, as applicable.
Ensure reimbursements comply with company policy and are properly recorded in the accounting system.
Support expense‑related reconciliations and audit requests.

Qualifications

Associate or Bachelor’s degree inAccounting, Finance, Human Resources, or a related field.
3+ years of payroll administration experience; benefits administration experience strongly preferred.
Strong understanding ofpayroll accounting, internal controls, and balance sheet reconciliations.
Experience supporting audits and working withinSOX‑style control environments.
Experience with multi‑state payroll and state tax registrations (withholding and SUTA).
Hands‑on experience with:
Strong attention to detail, documentation discipline, and ability to handle confidential information.

Seniority level