Payroll and Accounts Payables Specialist

Diocese of Raleigh Office of Education; Raleigh (NC); On-site; USD 55,000 - 70,000; Full time

Job summary

Saint Raphael the Archangel Catholic Parish in Raleigh is seeking a Payroll and Accounts Payable Specialist to support the Parish, School, and Preschool with timely AP processing, payroll, benefits, and related tasks. The role requires high organization, discretion, and adherence to diocesan policies.

You will manage vendor payments, 1099s, employee payroll inputs, and benefit administration while maintaining accurate records and confidentiality.

Qualifications

• Associate-level education in accounting, bookkeeping, business or a related field.
• Three+ years of experience in accounting, payroll, and/or accounts payable processing.
• Proficiency in Excel, Word, Google Drive and standard email applications.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work independently and meet deadlines.
• Strong communication and interpersonal skills.
• Ability to handle confidential financial and employee information with discretion.
• Commitment to following policies, procedures, and internal controls.

Responsibilities

• Process accounts payable and direct-payment transactions for Parish, School and Preschool.
• Code, review, and reconcile transactions; handle credit card payments and documentation.
• Manage Amazon Business transactions and 1099-MISC vendor documentation.
• Prepare monthly general ledger journal entries.
• Process biweekly payroll inputs and resolve discrepancies.
• Maintain employee benefit portal and onboarding documentation.
• Communicate payroll deadlines and benefits information to staff.
• Maintain confidentiality of payroll and personal information.

Skills

Attention to detail

Organizational skills

Communication skills

Independent work

Education

Associate degree in accounting

Tools

Microsoft Excel

Microsoft Word

Google Drive

Email applications

Job description

St. Raphael the Archangel Parish

Employment Type

Full Time

Location

Raleigh, NC

Posted Date

August 31, 2026

Schedule

Full time / On-site / 37.5 hours per week

Position Summary

Saint Raphael the Archangel Catholic Parish of Raleigh is a vibrant, multicultural, multi-generational parish of over 3,700 families, including a dynamic pre-school and K-8 school. The Payroll and Accounts Payable Specialist is responsible for supporting the financial operations of Saint Raphael Parish, School, and Preschool through accurate and timely management of accounts payable, direct payments, credit card transactions, benefits and payroll-related activities. This position requires a high level of organization, attention to detail, confidentiality, and adherence to parish and diocesan policies and procedures.

Key Responsibilities

Accounts Payable

• Receive, review, analyze, code, enter and process all accounts payable and direct-payment transactions for the Parish, School, and Preschool.
• Review, code, record and reconcile, credit card transactions into accounting software, make online credit card payments and uploading required documentation.
• Review, process, reconcile, and record all Amazon Business transactions.
• Prepare and submit annual 1099-MISC vendor documentation as required by the IRS.
• Maintain accurate and complete financial records and supporting documentation for payroll and accounts payable files.
• Ensure all accounts payable activities comply with established parish and diocesan policies and procedures.
• Research vendor issues as they arise.
• Monthly general ledger journal entry input.

Payroll and Benefits

• Work with school, parish and preschool employees and management to ensure payroll timesheets are processed biweekly according to Diocese timeline.
• Review bi-weekly payroll input to identify and resolve payroll discrepancies prior to payroll submission.
• Review bi-payroll payroll reports for accuracy, including employee compensation, taxes, deductions, and other withholdings.
• Prepare biweekly payroll general ledger entries.
• Maintain and manage the employee benefit portal.
• Prepare and process new-hire onboarding documentation, including tax forms, benefits information, and direct deposit documentation.
• Communicate payroll deadlines, timesheet requirements, benefits information, open enrollment information, and other payroll-related updates to employees.
• Maintain confidentiality and accuracy when handling employee payroll and personal information.

Minimum Requirements

• Associate-level education in accounting, bookkeeping, business or a related field.
• A minimum of three years of experience in accounting, payroll, and / or account payable processing.
• Proficiency in Microsoft Excel, Microsoft Word, Google Drive, and standard email applications.
• Strong attention to detail and accuracy.
• Excellent organizational and time-management skills.
• Ability to work independently, prioritize responsibilities, and meet recurring deadlines.
• Strong communication and interpersonal skills.
• Ability to handle confidential financial and employee information with discretion.
• Commitment to following established policies, procedures, and internal controls.
• Employment is contingent upon passing a criminal background and reference check; must complete Diocese-sponsored Safe Environment Training upon hire.