Payroll and Accounts Payable Administrator

Real Time Companies; Phoenix (AZ); On-site; USD 65,000 - 85,000; Full time

Benefits offered by this job

Competitive compensation

Paid Time Off (PTO) and Holidays

Medical, Dental & Vision Insurance

401(k) Retirement Plan

Flexible work arrangements

Professional growth opportunities

Job summary

Real Time Consulting, LLC is seeking a Payroll, HR & AP Administrator/Full Charge Bookkeeper in Phoenix, AZ. You will manage multi-state payroll, AP, HR records, and admin duties within a tight deadline-driven environment.

The role requires 7+ years in a similar corporate position, familiarity with QuickBooks and Evolution Payroll software, and strong analytical skills. A bachelor’s degree is preferred; associate degree acceptable with experience. We value accuracy and initiative.

Qualifications

• Associate degree in Accounting preferred or equivalent on-the-job experience.
• Bachelor’s degree in Accounting is a plus.
• 7+ years of relevant and proven work experience in a corporate environment in similar role.
• Knowledge of QuickBooks and Evolution Payroll Software is highly desirable.
• Proficiency in MS Word and MS Outlook; advanced Excel skills.
• Strong analytical, communication, and time-management abilities.

Responsibilities

• Administer multi-state payroll for 40-60 employees with auditing.
• Prepare quarterly tax filings reconciliations and out-of-state tax structures.
• Coordinate workers’ compensation renewals and annual audits.
• Full-cycle accounts payable, coding, processing, and check issuance.
• Vendor relations, contract review, and documentation management.
• Administer HR records, onboarding/offboarding and Open Enrollment updates.
• Support general administrative tasks and back up other accounting functions.

Skills

Payroll Administration

Accounts Payable

QuickBooks

Evolution Payroll Software

MS Excel

MS Word/Outlook

Analytical thinking

Detail-oriented

Education

Associate degree in Accounting

Bachelor’s degree in Accounting (preferred)

Tools

QuickBooks

Evolution Payroll Software

MS Excel

MS Word

MS Outlook

Job description

Payroll and Accounts Payable Administrator

• Phoenix, Arizona

JOB TITLE:Payroll, HR & AP Administrator/ Full Charge Bookkeeper

REPORTS TO: Accounting & Business Operations Manager

JOB DUTIES & RESPONSIBILITIES:

• PAYROLL ADMINISTRATION:
  • Multi-state Payroll administration (40-60EE’s), processing, auditing (utilizing Evolution Software. We use Payroll Experts as our outsource Payroll company.) We have presence in less than 10 states.
  • Qtly tax filings reconciliations (after the PR company completes them)
  • Out of state worker tax structure set up for business license, withholdings, UI
  • Coordinate the Worker’s Compensation Insurance plan; renewals; annual Audits
• ACCOUNTS PAYABLE:
  • Responsible for full cycle AP coding/processing/check issuance, and internal audit to ensure appropriate backup documentation in sub ledgers (issue about 10 checks/wk)
  • Benefits participant administration and bill reconciliation
  • Investigate and resolve discrepancies in all expense accounts under tight deadlines
  • Vendor relations, service contracts renewals
  • Review and retain necessary source documentation for accounting and operational financial transactions; file all documents in soft and hard copy folders
  • Review contracts for accounting adherence and ensure proper documentation is received and organized
  • Updates, verification and validation to business expense schedules (insurance, legal, leases, services, etc.)
  • Assist with the creation and needed changes of accounting policies and procedures related to AP /expense management
  • Account management of the Dun & Bradstreet credit report to maintain desirable ratings
  • Serve as backup and support to any other needed accounting related functions
  • Assist with Business Insurance renewals (Crime/ GL/ E&O/ D&O/ EPL/ P&C/ etc.)
  • Track and maintain FA activity, schedules, policy, and perform semi-annual physical inventory
• HUMAN RESOURCES ADMINISTRATION:
  • Employee on/off boarding administration
  • Employee record keeping (soft and hard copy)
  • Coordination and updates on benefit portals when employees become/lose eligibility and updates of annual Open Enrollment
• GENERAL ADMINISTRATION:
  • Facilities administration (minimal) – office supplies maintenance, correspondence with property manager for repairs, etc.
  • Coordinating employee events/ meals/ meetings
• Other accounting, administrative or business duties as assigned
• No supervision of personnel

THE SUCCESSFUL APPLICANT WILL POSSESS THE FOLLOWING QUALIFICATIONS:

• Associate degree in Accounting Preferred or equivalent professional on the job experience
• Bachelor’s degree in Accounting a PLUS
• 7+ Years relevant and proven work experience in a corporate environment in similar role
• Knowledge of QuickBooks a big PLUS; Knowledge of Evolution Payroll Software a big PLUS
• Intermediate with MS Word, MS Outlook
• Intermediate/ Advanced experience with ExcelStrong analytical and judgement skills
• Effectively communicates with manager, peers, and business staff regarding work processes
• Ability to be firm and professional; have strong follow-up ability with management, clients, vendors
• STRONG attention to detail, high % of accuracy in work, organizational and time management skills
• Professional verbal, written communication and interpersonal skills with a customer service focus
• Ability to work with minimal up-front guidance and take ownership of work product and follow through, TAKE INITIATIVE
• Ability to effectively handle multiple projects simultaneously in a deadline driven environment
• Ability to work in a fast paced, constantly changing entrepreneurial environment without getting frustrated or lost

ABOUT REAL TIME CONSULTING

Real Time Consulting (RTC), a Real Time Companies business, is an engineering consulting firm serving the aerospace, aviation, defense, and advanced technology industries since 1997. We provide experienced engineering consultants who help clients design, develop, integrate, test, certify, and sustain complex, mission-critical systems.

Our engineers average more than 15 years of industry experience and are known for delivering innovative, reliable, and high-quality engineering solutions. We have built lasting client relationships through technical excellence, integrity, responsiveness, and a commitment to delivering results.

WHY JOIN RTC?

RTC is a small, highly collaborative company where every employee makes a meaningful impact. We value accountability, teamwork, initiative, and continuous learning, and we trust our employees to take ownership of their work while supporting one another's success.

If you're a motivated professional who enjoys solving challenging problems, producing high-quality work, and contributing in a fast-paced, entrepreneurial environment, you'll find opportunities to grow your career at RTC.

BENEFITS -

• Competitive compensation
• Paid Time Off (PTO) and Paid Holidays
• Medical, Dental & Vision Insurance
• 401(k) Retirement Plan
• Flexible work arrangements, where business needs permit
• Professional yet casual work environment
• Opportunities for professional growth

Benefits are subject to eligibility and company policy.

WHY YOU’LL BE SUCCESSFUL -

• Integrity, accountability, and professionalism
• Strong communication and collaboration skills
• Initiative, sound judgment, and adaptability
• Excellent organization and attention to detail
• A commitment to quality and continuous improvement
• A customer-focused mindset with a passion for helping others succeed

To qualify for all positions with Real Time Companies, applicants must be legally authorized to work in the United States and should not require now, or in the future, sponsorship for employment visa status. Please be aware that Real Time Companies does not sponsor employment-based visas. Additionally, certain positions with Real Time Companies that involve work with government entities may have more restrictive employment status requirements, such as U.S. citizenship, based on security clearance requirements or other governmental requirements. An Equal Opportunity Employer M/F/D/V.