Payroll and Accounts Payable Administrator

RedCloud Consulting; Bellevue (WA); On-site; USD 80,000 - 110,000; Full time

Benefits offered by this job

Hybrid work arrangement

Job summary

RedCloud Consulting is seeking a Payroll and Accounts Payable Administrator to join in Bellevue, WA. The role collaborates across Finance and Operations to run payroll, A/P, and reporting, with a focus on scalable back-office processes.

The position offers hybrid work options and may be full-time, part-time, temporary, or contract, depending on organizational needs. A minimum of 3 years’ experience and a Bachelor’s degree are required.

Qualifications

• Bachelor’s degree or equivalent education/experience.
• Minimum 3 years in a similar professional office role.
• Experience with payroll and accounts payable workflows preferred.

Responsibilities

• Assist with payroll processes and time reporting.
• Coordinate with third-party payroll service for accurate payroll runs.
• Process non-U.S. global payroll.
• Analyze and report on PTO accruals and employee expenses.
• Manage accounts payable for vendors and subcontractors.
• Reconcile monthly credit card statements and AP aging.
• Record journal entries in the accounting system (Deltek Vantagepoint).
• Generate financial reports for management reviews.
• Maintain accuracy of employee compensation and benefits data.

Skills

Autonomous

Highly organized

Analytical

Excellent communication

Excel proficiency

Education

Bachelor’s degree or equivalent

Tools

Deltek Vantagepoint

Excel

Microsoft Office

Job description

Title: Payroll and Accounts Payable Administrator

Reports to: Controller

Supervises: N/A

FLSA Status: Exempt

Do you excel in a fast-paced, fluid, and growing organization?

Do you have a passion for accuracy and excellence in execution?

Do you enjoy working with data, financials, and reporting?

RedCloud Consulting is looking for a Payroll and Accounts Payable Administrator to join our team!

We are open to candidates seeking part-time, full-time temporary, and contract positions.

Job Summary

This is a role where you get to do many things and gain visibility to many aspects of the business. It’s a hands‑on role sitting across Finance and Operations, and each day will look a little different, even while some tasks are periodic. The successful candidate will work effectively to establish, run, and evolve the processes and tools we use to run our Payroll and A/P functions. You will work closely with the management team to develop (where needed) and run efficient administration of payroll, employee administration, benefits administration, communications, financial reporting, and other accounting operations. The Payroll and Accounts Payable Administrator will identify and implement improvements as well as establish and document repeatable processes. In short, this person will help us scale many of our company’s back‑office capabilities.

Specific Responsibilities Include

• Assist employee time reporting process and prepare payroll
• Work with third-party payroll service to run payroll; audit for accuracy
• Process non-U.S. global payroll
• Analyze and report on employee PTO accruals
• Employee bonus calculation and processing
• Assist with employee and billable expenses
• Process state and local payroll and business taxes
• Accounts Payable for vendor and subcontractor payments
• Reconcile monthly credit card statements
• Report on A/P aging
• Process journal entries into the company’s accounting system (Deltek Vantagepoint)
• Create financial reports and assist in gathering inputs for regular management reviews
• Maintain RedCloud employee information currency as it relates to compensation, benefits, withholding, etc.

Education & Experience Requirements

• Bachelor’s degree or equivalent education and/or experience
• Demonstrated a minimum of 3 years of similar experience in a professional office environment

Required Knowledge, Skills & Abilities

• Highly autonomous, highly organized, and self-motivated.
• Collaborative, able, and willing to work well with a combination of personnel of varying levels, knowledge, and skills
• Excellent interpersonal skills to work with valued customers and seasoned professional employees
• Advanced knowledge of Excel; strong knowledge of other Microsoft Office Products (Word, PowerPoint, Outlook, etc.)
• Intermediate knowledge of bookkeeping, accounting, finance, forecasting, and budgeting concepts and practices
• Intermediate knowledge of accounting systems; technically savvy. Bonus if any experience with Deltek VantagePoint.
• Knowledge of current and evolving federal/state/local payroll compliance
• Excellent organizational, verbal, and written communication skills
• Ability to track and execute on multiple initiatives, work under short deadlines, and reprioritize quickly
• Strong analytical and problem‑solving skills; ability to identify core drivers behind the numbers
• Solid detail orientation
• Professional dress and presentation
• Hybrid available. Required to be in the office at least two days a week (minimum of Mondays & Wednesdays)

This job description is not intended to contain a comprehensive listing of responsibilities and the job description will be revised from time to time, as changing business needs require.

The compensation range for this position is $80,000 - $110,000 annualized.